Society of Colonial Wars in the State of North Carolina

1936-2011, undated
Manuscript Collection #859
Portions of this collection are digitized (1 item)
Print Finding Aid
Request Onsite Use
Creator(s)
Flowers, John Baxton, III, 1942-; Sparrow, W. Keats (Wendall Keats), 1942-2009
Physical description
5.901 Cubic Feet, 17 boxes
Preferred Citation
Society of Colonial Wars in the State of North Carolina (#859), East Carolina Manuscript Collection, J. Y. Joyner Library, East Carolina University, Greenville, North Carolina, USA.
Repository
ECU Manuscript Collection
Access
Access to audiovisual and digital media is restricted. Please contact Special Collections for more information.

Records (1936-2011) including correspondence, historical writings, letterhead, address lists, membership applications, minutes, financial records, brochures, pamphlets, periodicals and yearbooks of the North Carolina Chapter and The Gazette of the General Society of Colonial Wars, the Society of the Daughters of Colonial Wars in the State of North Carolina yearbooks and the by-laws and yearbooks of the General Society of Colonial Wars.

Administrative information
Custodial History

May 15, 2002, (unprocessed), 1 container, 0.25 cubic feet; Records (1967-2001) including correspondence, historical writings, letterhead, address lists, brochures, pamphlets, periodicals, including "The Gazette of the General Society of Colonial Wars," 1975, 1982-2000 and yearbooks, including the Society of the Daughters of Colonial Wars in the State of North Carolina, 1986-1989, and the By-Laws and Yearbook of the General Society of Colonial Wars, 1967, 1987-1988, 1995-1999. Donor: John Baxton Flowers, III.

November 9, 2002, (unprocessed addition 1), 1 item; Newsletter (Fall 2002) The Tarheel Warrior: The Society of Colonial Wars in the State of North Carolina. Donor: Sparrow, W. Keats

January 7, 2003, (unprocessed addition 2), Membership ledger (1972-1999) 224 pp. used. Donor: Phillips, Henry A., Governor

January 14, 2003, (unprocessed addition 3), 122 items; Records (1951-2001) including "Commemorative Roster (draft)," compiled by John B. Flowers, III; correspondence, minutes; minutes of the General Council, "The Gazette" (of the General Council of Colonial Wars), including manuscript and printed materials. Donor: Flowers, John Baxton, III, Historian, NC Society of Colonial Wars

June 9, 2003, (unprocessed addition 4), 199 items; Governor' s and Secretary' s Correspondence (1985-2003) with Wendell Keats Sparrow, including newsletters and printed materials. (199 pp.) Original and photocopy typescript. Donor: Dr. W. Keats Sparrow

September 19, 2003, (unprocessed addition 5), 8 items; The Gazette (Fall 2003) v.39, no. 4, published by General Society of Colonial Wars. Donor: Dr. W. Keats Sparrow

April 26, 2004, (unprocessed addition 6), 1 item, 0.003 cubic feet; The Gazette (Spring 2004) v. 40, no. 2, published by General Society of Colonial Wars. Rec?d. 3/30/2004. Donor: Dr. W. Keats Sparrow.

October 7, 2004, (unprocessed addition 7), 5 items, 0.1 cubic feet; The Gazette (Winter 2004) v. 40, no. 1, published by General Society of Colonial Wars. (8 p.); The Tarheel Warrior (Summer 2004) (4 p.); Fall Court invitation (10/10/2004) (2 p.); Yearbook General Society of Colonial Wars 2002-2003, Portsmouth, RI 2 vols. (285 p.) Rec?d. 9/23/2004. Donor: Dr. W. Keats Sparrow.

September 7, 2005, (unprocessed addition 8), 8 items, 0.25 cubic feet; Collection (1995-2005) if printed materials, including The Gazette v. 32, n. 3, v. 37, n. 4, v. 41, no. 2-3, Fall 1996, Fall 2001, Spring-Summer 2005, published by General Society of Colonial Wars (24 p.); The Tarheel Warrior (Winter 2005) (3 p.); Spring Court invitation (4/30/2005) (2 p.); Yearbook General Society of Colonial Wars 1995, New Orleans, LA. 1 vol. (43 p.); Society of Colonial Wars in the State of North Carolina 50th Anniversary Commemorative Roster, 4/14/2001 (63 p.) Rec?d. 6/20/2005. Donor: Dr. W. Keats Sparrow.

October 19, 2005, (unprocessed addition 9), 1 item, 0.03 cubic feet; By Laws and Yearbook General Society of Colonial Wars 2004 (6/1/2005) Portsmouth, RI v. 56, n. 1. Printed material. Rec?d. 10/14/2005. Donor: Dr. W. Keats Sparrow.

February 10, 2006, (unprocessed addition 10), 1 item, 0.003 cubic feet; The Gazette (2005) v. 41, n. 4, Fall 2005, the newsletter of the General Society of Colonial Wars, Baltimore, MD. Rec'd 11/2/2005. Donor: Dr. W. Keats Sparrow.

July 7, 2006, (unprocessed addition 11), 200 items, 1.0 cubic feet; Records (1936-1948, 1974-2000) including completed and approved membership applications of living and deceased members numbers 1 - 159. Donor: Society of Colonial Wars in the State of North Carolina.

July 7, 2006, (unprocessed addition 12), 1 item, 0.001 cubic feet; The Gazette (2006) v. 42, n. 2, Spring 2006, the newsletter of the General Society of Colonial Wars, Baltimore, MD. Rec?d. 4/13/2006. Donor: Dr. W. Keats Sparrow.

August 22, 2006, (unprocessed addition 13), 4 items, 0.025 cubic feet; Collection (2003-2006) including rosters, programs, yearbook and the newsletter of the General Society of Colonial Wars, Baltimore, MD, The Gazette (2006) v. 42, n. 3, Spring 2006. Rec?d. 7/24/2006. Donor: Dr. W. Keats Sparrow.

August 3, 2007, (unprocessed addition 14), 6 items, 0.03 cubic feet; Collection (1998, 2007) including Yearbook General Society of Colonial Wars 1998, Vol. 49, No. 1 (1/19/1999), New Orleans, LA: Publications of the General Society of Colonial Wars ©1999; also The Gazette, v. 42, nos. 1 & 4, Winter, Fall 2006; v. 43, nos. 1-2, Winter-Spring 2007, newsletters of the General Society of Colonial Wars, Baltimore, MD; and circular letter. Rec?d. 5/23/2007. Donor: Dr. W. Keats Sparrow.

October 26, 2007, (unprocessed addition 15), 1 item, 0.003 cubic feet; Collection (2007) including The Gazette Containing the Freshest Advices (Summer 2007), Vol. 43, no. 2. Published in Baltimore, MD General Society of Colonial Wars 2007. Periodical. Rec?d. 8/21/2007. Donor: Dr. W. Keats Sparrow.

March 25, 2009, (unprocessed addition 16), 162 items, 0.002 cubic feet; Application for Membership & Supporting documents, Nos. 18-163 (1950-2000, undated) Printed forms. Photocopies. See preliminary inventory. Recd. 12/11/2008. Donor: Dr. W. Keats Sparrow.

March 31, 2009, (unprocessed addition 17), 1 item, 0.002 cubic feet; Minutes of the Council Meeting (9/4/2008) North Carolina Department of Archives and History Building, Raleigh, North Carolina. Photocopy typescript. See preliminary inventory. Recd. 12/16/2008. Donor: Dr. W. Keats Sparrow.

April 8, 2009, (unprocessed addition 18), 102 items, 0.25 cubic feet; Records (1967-2004) including annual reports, archives at East Carolina University, By Laws and Yearbook, Commemorative Roster, Constitution and Roster, Council Meetings, Dues, Membership Program, Outings, Officers Elections, Speakers, Tarheel Warrior Newsletters & Secretary-Treasurer Robertson L. Miller?s files. See preliminary inventory. Recd. 3/24/2009. Donor: Dr. W. Keats Sparrow.

June 18, 2010, (unprocessed addition 19), 385 items, 0.95 cubic feet; Records (1993-2008, undated) including Board of Trustees files, correspondence, membership files, tours, grants & historic markers files, & printed materials. See preliminary inventory. Recd. 9/28/2009. Donor: Dr. W. Keats Sparrow.

August 5, 2011, (unprocessed addition 20), 0.50 cubic feet; Records (1985-2007) including minutes, correspondence, applications for membership and financial documents. Donor: David R. White, Governor, Society of Colonial Wars in the State of North Carolina.

August 18, 2011, (unprocessed addition 21), 1.0 cubic feet; Records (1943-1996) include materials relating to the General Society and to the North Carolina Society. General Society materials include the constitutions and by-laws, muster rolls, directories and minutes, yearbooks, Updates to A Second Supplement to the 1922 Index of Ancestors and Roll of Members, The Gazette, programs for meetings and various manuals related to ceremonies, regulations for the wearing of insignia, and the responsibilities of state society officers. Also found here are some historical publications, constitutions and by-laws, and rosters for New York, Ohio, Texas, California, South Carolina, Georgia, the District of Columbia, Rhode Island and Pennsylvania. North Carolina Society records include files (1949-1994) of correspondence, financial records, membership lists, agendas, minutes and lists of officers. A lot of the correspondence was written by people who were secretary-treasurer through the years such as William H. Dartt, Kendrick Van Pelt, William Ashe Bason, Luther T. Hartsell III, Thomas D. Parker and William A. Parker. Donor: Elizabeth H. Sparrow.

December 12, 2012, (unprocessed addition 22), 1.25 cubic feet; Records (1967, 1992, 1995, and 2002-2011) include materials relating mainly to the North Carolina Society but also including some yearbooks and newsletters (The Gazette) of the General Society and some publications such as Society of Colonial Wars 1892-1992 and a CD of the Society of Colonial Wars Index of Ancestors and Roll of Members for 2007. The bulk of the material pertains to the term of Society of Colonial Wars in the State of North Carolina Governor W. Keats Sparrow. He was elected for the 2008-2010 term, but he died on November 11, 2009, and his term was completed by John B. Flowers III. Included are correspondence, revised constitution and bylaws, financial records, documents related to the Spring and Fall Court meetings and to history-related projects, rosters, application and recruiting materials, and the newsletter Tar Heel Warrior. Donor: John Baxton Flowers III

Source of acquisition

Gift of John Baxton Flowers III

Gift of Dr. W. Keats Sparrow

Gift of Henry A. Phillips

Gift of the Society of Colonial Wars in the State of North Carolina

Gift of David R. White

Gift of Elizabeth H. Sparrow

Processing information

Encoded by Apex Data Services

Copyright notice

Literary rights to specific documents are retained by the authors or their descendants in accordance with U.S. copyright law.

Key terms
Corporate Names
Gazette of the General Society of Colonial Wars
General Society of Colonial Wars (U.S.)
Topical
Patriotic societies--North Carolina
Container list
Box 6 Folder d The Gazette Containing the Freshest Advices (Summer 2007) Vol. 43, No. 2. Published in Baltimore, MD, General Society of Colonial Wars 2007. Periodical. 1 item. 7 p
Box 6 Folder e Application for Membership Nos. 18-67 & Supporting Documents (1950-1972, undated) Printed forms. Photocopies. 21 items. 21 p
Box 6 Folder f Application for Membership Nos. 70-89 & Supporting Documents (1973-1976) Printed forms. Photocopies. 31 items. 32 p
Box 6 Folder g Application for Membership Nos. 90-109 & Supporting Documents (1976-1987) Printed forms. Photocopies. 32 items. 33 p
Box 6 Folder h Application for Membership Nos. 110-129 & Supporting Documents (1987-1991) Printed forms. Photocopies. 35 items. 35 p
Box 6 Folder i Application for Membership Nos. 130-149 & Supporting Documents (1993-1998, undated) Printed forms. Photocopies. 31 items. 33 p
Box 6 Folder j Application for Membership Nos. 130-149 & Supporting Documents (1993-1998, undated) Printed forms. Photocopies. 31 items. 33 p
Box 6 Folder k Annual Reports (1967-2002) 33 items. 118 p
Box 6 Folder l Archives (2001-2002) correspondence, contracts, photographic print. 11 items. 14 p
Box 6 Folder m By Laws and Yearbook (1999) Printed. Soft cover. 1 vol. 77 p
Box 7 Folder a Commemorative Roster (4/14/2001) Photocopy typescript. Spiral bound. 1 vol. 63 p
Box 7 Folder b Constitution and Roster (1990) Printed. 1 vol. 24 p
Box 7 Folder c Constitution and Yearbook (1968) Pamphlet. 2 copies. 52 p
Box 7 Folder d Council Meetings (2003-2004) 8 items. 16 p
Box 7 Folder e Dues (2002-2003) 2 items. 5 p
Box 7 Folder f Membership Program (2003) 1 item. 4 p
Box 7 Folder g Outings: Christmas - Spring/Summer - Moores Creek, Etc. (2003-2004) 5 items. 12 p
Box 7 Folder h Officers Elections (2002-2004) 7 items. 11 p
Box 7 Folder i Speakers (2002-2004) 12 items. 31 p
Box 7 Folder j Tarheel Warrior (1999-2004) Newsletter. 12 items. 28 p
Box 8 Folder a Secretary-Treasurer's Files (Roberston L. Miller) (1995) Looseleaf. 1 vol. ca. 75 p
Box 8 Folder b Secretary-Treasurer's Files (Roberston L. Miller) (1996) Looseleaf. 1 vol. ca. 75 p
Box 8 Folder c Secretary-Treasurer's Files (Roberston L. Miller) (1995) Looseleaf. 1 vol. ca. 85 p
Box 8 Folder e Secretary-Treasurer's Files (Roberston L. Miller) (1995) Looseleaf. 1 vol. ca. 150 p
Box 9 Folder a Secretary-Treasurer's Files (Henry A. Phillips) (1997-2000) Looseleaf. 1 vol. ca. 137 p
Box 11 Folder a Receipts of Material donated to Special Collections, Joyner Library, ECU. 3 items. 5/3/2006
Box 11 Folder b State and National Numbers Assigned to Warriors. 2 items. 5/1/2006
Box 11 Folder c Membership lists of Warriors for 2000, 2001, 2002, 2005, 2006 and 2007. 11 items. 2000 - 2007
Box 11 Folder d Notice of Officers, Annual Reports, Meeting Minutes. 15 items. 2001 - 2006
Box 11 Folder e Certified copy (2000) of the 1985 Articles of Incorporation, photocopy of 1985 letter giving a Tax ID #, IRS information (2008) and floppy disc (2002) of forms for required Annual Reports and accompanying printouts. 5 items. 1985 - 2008
Box 11 Folder f Active Appications . 9 items. 2001 - 2007
Box 11 Folder g Correspondence, e-mails and meeting notices. 94 items. 2002 - 2003
Box 11 Folder h Correspondence , e-mails, notice of meetings. 75 items. 2003 - 2004
Box 11 Folder i The Tarheel Warrior newsletter. 5 items. 2002 - 2004
Box 12 Folder a Correspondence of Charles Lee Smith III, secretary-treasurer. 14 items. 1983
Box 12 Folder b Correspondence of Charles Lee Smith III, secretary-treasurer. 23 items, 1980-1982
Box 12 Folder c Denied Application. 1 items. 1990
Box 12 Folder d Correspondence of William H. Dartt, secretary-treasurer. 31 items, 1988-1990
Box 12 Folder e Correspondence. 29 items. 1989 - 1994
Box 12 Folder f Correspondence. 16 items. 1986 - 1989
Box 12 Folder g Correspondence. 85 items. 1965 - 1985
Box 12 Folder h Correspondence and membership lists. 26 items. 1954 - 1971
Box 12 Folder i Correspondence and membership lists. 150 items. 1954 - 1979
Box 12 Folder j Correspondence. 16 items. 1950 - 1959
Box 12 Folder k Correspondence. 19 items. 1968 - 1979
Box 12 Folder l Correspondence, Membership Lists, & Newpaper Clippings. 39 items. 1950 - 1967
Box 13 Folder a Correspondence and Treasury Documents. 114 items. 1985 - 1986
Box 13 Folder b Correspondence and Treasury Documents. 42 items, 1986-1988
Box 13 Folder c Correspondence and Treasury Documents. 125 items, 1991-1992
Box 13 Folder d Correspondence and Treasury Documents. 114 items. 1992 - 1994
Box 13 Folder e Pamphlets for the General Society of Colonial Wars. 4 items. 1967 - 1992
Box 13 Folder f Directories for the General Society of Colonial Wars. 7 items. 1955 - 1985
Box 13 Folder g Good Citizenship Medal awarded to Horace B. Lindsey, past president and life member, on 2/24/2973. 1 items. 1973
Box 13 Folder h Responsibilities of State Society Officers booklet. 1 items. 1993
Box 13 Folder i The Muster Roll--General Society of Colonial Wars booklet. 1 items, 1964-1966
Box 14 Folder a Yearbooks for General Society of Colonial Wars. 6 items. 1978 - 1983
Box 14 Folder b Yearbooks for General Society of Colonial Wars. 6 items. 1984 - 1989
Box 14 Folder c Yearbooks for General Society of Colonial Wars . 4 items. 1992 - 1996
Box 14 Folder d Pamphlets Describing Ceremonial Rules for the General Society of Colonial Wars. 3 items. 1956 - 1967
Box 14 Folder e Updates to the Index of Ancestors and Roll of Members for the General Society of Colonial Wars. 12 items. 1977 - 1994
Box 14 Folder f "The Gazette"--publication of the General Society of Colonial Wars. 12 items. 1975 - 1987
Box 14 Folder g Constitution and Roster Pamphlets. 5 items. 1948 - 1990
Box 14 Folder h Roster Pamphlet for the State of California (1993) Chapter of the Society of Colonial Wars. 1 items. 1993
Box 14 Folder i "A Historical Sketch" Pamphlet on the District of Columbia chapter of the Society of Colonial Wars (1993). 1 items. 1993
Box 14 Folder j Constitution and Bylaws for Georgia (1977) and South Carolina (1964) chapters of the Society of Colonial Wars. 2 items. 1964, 1977
Box 15 Folder a "The Chronicle of the Society of Colonial Wars in the State of New York 1958-1963". 1 items. 1958 - 1963
Box 15 Folder b Booklets published by the Ohio chapter of the Society of Colonial Wars. 3 items. 1953, 1988, 1992
Box 15 Folder c Historical Publications of the Society of Colonial Wars in the Commonwealth of Pennsylvania. 2 items. 1967, 1986
Box 15 Folder d Historical Publications of the Society of Colonial Wars in Rhode Island and Providence Plantations. 2 items. 1959, 1976
Box 15 Folder e Roster and Roll of Honor (1989-1990) of the Society of Colonial Wars in the State of Texas. 1 items. 1989 - 1990
Box 16 Folder a Constitution (2009 Proposed Revisions)
Box 16 Folder b Bylaws (2010)
Box 16 Folder c Spring Court 2011, New Bern, N.C
Box 16 Folder d 2010 Fall Court, Forest Oaks Country Club, Greensboro, N.C
Box 16 Folder e 2010 Spring Court, Hendersonville/Flat Rock, N.C
Box 16 Folder f Spring 2009 Court, Halifax, NC
Box 16 Folder g Fall 2008 Court, Raleigh, NC
Box 16 Folder h Information re several Courts, 2006-2009
Box 16 Folder i Correspondence, 2008-2009
Box 16 Folder j Correspondence, 2009-2010
Box 16 Folder k ECU's Joyner Library as Repository for Soc. Of Colonial Wars in the State of North Carolina Papers, 2010
Box 16 Folder l Possible Projects, 2010
Box 16 Folder m Events/Projects, 2010
Box 16 Folder n Historical Projects,2008-2009
Box 16 Folder o Possible Exhibits for Historic Halifax Wayside, NC, 2008-2009
Box 16 Folder p Brunswick Town Wayside Marker Dedication, September 12, 2009
Box 16 Folder q John Lawson Symposium, 2009
Box 16 Folder r Potential New Members, 2009-2010
Box 16 Folder s IRS Status, 4/27/2009
Box 16 Folder t Endowment--Donation Form and Objectives, 2008
Box 16 Folder u Recruiting Documents
Box 16 Folder v Prospective Members, 2008-2009
Box 16 Folder w Membership Application and Instructions, 2008
Box 16 Folder x Application Materials (Sources of Genealogical Research), 2008
Box 16 Folder y Application Forms
Box 16 Folder z Pending Applications, 2008-2009
Box 16 Folder za Membership Certificates
Box 16 Folder zb Financial Documents, 2007-2009
Box 16 Folder zc Reimbursement Claims, 2009
Box 16 Folder zd Grants
Box 17 Folder a Rosters of SCWNC Members, 2008
Box 17 Folder b Term Priorities for SCWNC Governor W. Keat's Sparrow, 2008-2010
Box 17 Folder c Documents re Council Meetings, 2008-2009
Box 17 Folder d Membership Certificate Examples, 2008-2009
Box 17 Folder e Lists of Former Officers
Box 17 Folder f SCWNC Member Obituaries, 2009
Box 17 Folder g Newsletters: Tar Heel Warrior, The Plain Dealer,and the Fort Dobbs Gazette, 2008-2009
Box 17 Folder h Insignia Regulations, 1967
Box 17 Folder i General Society of Colonial Wars Documents, 2007-2008
Box 17 Folder j General Society of Colonial Wars Membership Symposium Documents, 2008
Box 17 Folder k Issues of the Gazette, published by the GSCW, 2004-2009
Box 17 Folder l GSCW Yearbooks (2006, 2007, 2008) and a CD containing the Index of Ancestors and Roll of Members for 2007
Box 17 Folder m Society of Colonial Wars Roster of those in Attendance as o, April 16, 2009
Box 17 Folder n Centennial Register of the Society of Colonial Wars in the Commonwealth of Kentucky, 1859-1995
Box 17 Folder o The Register of the Society of Colonial Wars in the Commonwealth of Kentucky, 2007
Box 17 Folder p Society of Colonial Wars, 1892-1992, The Centennial History
Box 17 Folder q Register of the Society of Colonial Wars in the State of California, 2008