[This text is machine generated and may contain errors.]
THE UNIVERSITY OF NORTH CAROLINA
AT
CHAPEL HILL
Institute Of Outdoor Drama The University of North Carolina at Chapel Hill
(919) 962-1328 CB# 3240, NCNB Plaza
Chapel Hill, N.C. 27599-3240
September 4, 1990
Ms. Stephanie Brock, Sales Director
The Holiday Inn
P.O. Box 648
Cherokee, NC 28719
Dear Ms. Brock:
Many thanks for sending the Rooms Contract covering the 28th Annual Managers,
Directors and Promoters Conference sponsored by the Institute of Outdoor Drama,
October 5-7, 1990, to be held in your fine facility. Everything looks to be
just as Jim and I agreed and we're most grateful.
I do need to ask a favor however. Because we are a state institution, we have a
little more bureaucracy to deal with than many groups. Our financial affairs
people tell us that you and I need to agree in writing on the specifics which
Jim and I talked about several months ago. I have taken the liberty to write
these out in agreement form with spaces for us to sign. If you would go over these
with Jim and if they are in agreement with him, please sign and return to me. I
will, in turn, be sure our accounting people receive a copy and I hope that will
take care of the matter.
We are certainly looking forward to coming to the Holiday Inn and enjoying your
wonderful mountain hospitality.
Please ive my best /¥o Jim.
MEMORANDUM
TO: Mr. Jim Cooper
Owner & Operator
The Holiday Inn
P.O. Box 648
Cherokee, NC 28719
Scott J. Parker, Director
Agreement for Services and Goods Relating to the
1990 Outdoor Drama Conference, October 5-7, 1990,
to be held in The Holiday Inn, Cherokee, NC
September 4, 1990
The Holiday Inn-Cherokee agrees to provide the following
services and goods at the specified rates for the 28th Annual
Managers, Directors and Promoters Conference sponsored by the
Institute of Outdoor Drama, University of North Carolina,
Chapel Hill, NC:
1. To make available 50 double rooms per night on Friday,
Saturday and Sunday, October 5, 6 and 7, 1990 at the rate of
$65.00 per room for registered participants of the Outdoor
Drama Conference. Rooms will be guaranteed available for
conference participants who pre-register with the hotel no
later than Tuesday, September 25, 1990, and provide the hotel
with one night�?os deposit. The Holiday Inn will make every
effort to accommodate conference participants who request
reservations after that date. However, no guarantee can be
made for those individuals requesting reservations after
September 25, 1990.
These rooms will not be guaranteed by the Institute, but will
be reserved by individuals attending the conference who
provide deposits to the hotel.
2. To make available to the Institute one (1) complimentary
double room each night the conference participants rent as
many as 20 sleeping rooms from the hotel.
3. To make available to the Institute two (2) complimentary
double rooms each night the conference participants rent as
many as 50 sleeping rooms from the hotel.
4. For those meetings and social functions on the attached
Conference Schedule designated to take place at the Holiday
Inn, to provide suitable and adequate space in the hotel at
the times indicated on the schedule; and that there will be
no charge for the set-up and use of those facilities.
5. For those meal functions listed on the attached
Conference Schedule designated to take place at the Holiday
Inn, to provide suitable and adequate space in the hotel at
the times indicated on the schedule; and that there will be
no charge for the set-up and use of those facilities.
6. To provide a complete seafood buffet for conference
participants from 7:00-8:00pm, Friday, October 5, in the
Holiday Inn. The price per person is set at $15.00,
including tax and tip, and will be paid for by the Institute.
The Institute will provide the Holiday Inn with an
anticipated head-count for the buffet no later than Monday,
October 1, 1990. Conference participants will be provided
with meal tickets to assist in arriving at a head-count at
the meal.
7. To provide a complete Indian Feast for conference
participants from 6:30-8:30pm, Saturday, October 6, 1990, in
the Holiday Inn. The price per person is set at $14.50,
including tax and tip, and will be paid for by the Institute.
The Institute will provide the Holiday Inn with an
anticipated head-count for the buffet no later than Monday,
October 1, 1990. Conference participants will be provided
with meal tickets to assist in arriving at a head-count at
the meal.
8. To provide coffee and doughnuts for conference
participants from 8:30-9:00an, Saturday, October 6, and
Sunday, October 7, in the Holiday Inn. The price per person
is $2.00 complete and will be paid for by the Institute. The
Institute will provide the Holiday Inn with an anticipated
head-count for these two coffee breaks no later than Monday,
October 1, 1990.
9. To provide an assortment of soft drinks for conference
participants between 3:00 and 3:15pm, Saturday, October 6,
1990 in the Holiday Inn. The price per person is set at
$2.00 complete and will be paid for by the Institute. The
Institute will provide the Holiday Inn with an anticipated
head-count for this refreshment break no later than Monday,
October 1, 1990.
10. To provide a complete hot lunch for conference
participants from 12 noon until 1:00pm, Saturday, October 6,
1990 in the company dining hall of the Mountainside Theatre,
in Cherokee, NC. The price per person is set at $6.00
complete, including tax and tip, and will be paid for by the
Institute. The Institute will provide the Holiday Inn with
an anticipated head-count for the luncheon no later than
Monday, October 1, 1990. Conference participants will be
provided with meal tickets to assist in arriving at a head-
count at the meal.
11. To provide conference participants with sleeping rooms
in the building closest to the main building of the Holiday
Inn complex.
12. It is agreed the only persons authorized to obligate the
Institute of Outdoor Drama or the University of North
Carolina to any expense are the following:
Scott J. Parker, Director, Institute of Outdoor Drama
Judy Via, Administrative Secretary, Institute of
Outdoor Drama
While the Institute will have special guests at the
conference, none will be asked or allowed to bill any service
or goods to the Institute. Each conference participant will
be solely responsible for his or her own bills. The Holiday
Inn will not allow any person other than Mr. Parker or Ms.
Via to charge any expenses to the Institute or to the
University of North Carolina.
13. The Holiday Inn will provide a fully-itemized bill to
Ms. Via no later than October 17, 1990. She will in turn
submit the bill with the proper documentation to the
appropriate University financial office. That office will
send payment for services and goods directly to the Holiday
Director
For The Holiday Inn-Cherokee:
James A. Cooper, operator
Conference Schedule
Friday, October 5
4:00-5:30pm Season Reports
Holiday Inn Company representatives summarize the year�?Ts production
activities and attendance.
Moderator: Scott Parker, Director
Institute of Outdoor Drama, Chapel Hill, NC
6:00-7:00pm Welcome Reception
Holiday Inn Co-Hosts: Pete Raby, President
Omni Stage Lighting, Raleigh, NC
Mark Lynch, President
Quality Sound and Video, Fayetteville, NC
7:00-8:00pm Seafood Buffet
Holiday Inn
8:30-10:00pm The Reach of Song
Cherokee H.S. A conceptual presentation of Tom DeTitta�?��?Ts new historical drama
celebrating the heritage of Appalachian Georgia in music, story,
and dance. There will be time for questions and answers following
the performance.
10:00pm Open House
Holiday Inn Co-Hosts: Pete Raby, President
Omni Stage Lighting, Raleigh, NC
Mark Lynch, President
Quality Sound and Video, Fayetteville, NC
Saturday, October 6
8:30-9:00am Coffee and Doughnuts
Holiday Inn
9:00am-12 noon Tour: Mountainside Theatre and Support Facilities ;
Mountainside Front-of-the-house, backstage, company housing (dormitories and
Theatre cottages), dining facility, canteen theatre and new administration
building.
12:00-1:00pm Lunch in Company Dining Hall
Mountainside A question and answer session about facilities and operations of
Theatre the drama.
Moderator: Barry Hipps, General Manager
Unto These Hills, Cherokee, NC
Participants: Bill Hardy, Production Director
Unto These Hills, Cherokee, NC
Peter Hardy, Artistic Director
Unto These Hills, Cherokee, NC
1:30-3:00pm Open Forum: Planning and Developing a New Outdoor Historical Drama
Holiday Inn Key issues of organization, writing, composing, fundraising,
amphitheatre design and production requirements.
Moderator: Bob Britton, Director
Trumpet in the Land, New Philadelphia, OH
Participants: Don Baker, Producer/Director
Lime Kiln Theatre, Inc., Lexington, VA
Carl Hayden, President
Mark Twain Arts Council, Elmira, NY
J. E. Masters, Management Consultant
Euless, TX
Melanie Patterson, General Manager
The Life and Times of Jesse James,
Smithville, MO
3:00-3:15pm Refreshments
3:15-5:00pm Ethics and Professional Theatre Practice
Holiday Inn Unique format in which panel members are presented with
difficult ethical situations found in outdoor drama and
asked to suggest courses of action.
Moderator: Dale Miller, Playwright/Director
The Battle of Tippecanoe, Battle Ground, IN
Participants: Jessica Andrews
Director, Theatre Program
National Endowment for the Arts,
Washington, DC
John Ahart, Founding Artistic Director/
Principal Playwright
Your Obedient Servant, A. Lincoln,
Petersburg, IL
Margaret Bonamico, General Manager
Trumpet in the Land,
New Philadelphia, OH
David Mills, General Manager
Viva El Paso!, El Paso, TX
Randolph Umberger, Playwright
Strike at the Wind!, Pembroke, NC
5:30-6:30pm social Hour
Holiday Inn Host: The Cherokee Historical Association
6:30-8:30pm Authentic Indian Feast
Holiday Inn Smoked Trout, Bear Meat, Buffalo, and Venison;
Indian Succotash, Bean Dumplings, Fried Cabbage,
Corn Pudding, Parsley Potatoes, Chestnut Bread;
Blackberry Cobbler
Master of Ceremonies: Bill Hardy, Production Director
Unto These Hills, Cherokee, NC
Dinner will be followed by a program of Cherokee culture, legend,
and tradition illustrating the unique relationship between the
community and the drama.
8:30pm -
Holiday Inn
Sunday, October 7
8:30-9:00am
Holiday Inn
9:00-10:30am
Holiday Inn
10:30am-5:00pm
Cheers and Entertainment
Balladeer: Randy Flack, guitar/vocals
Host: The Cherokee Historical Association
Coffee and Doughnuts
Seasonal and Year-Round Employee Benefits
An exploration of commonly-offered benefits with special
emphasis on health insurance and skyrocketing premiums.
Moderator: Marion Waggoner, Producer/Artistic Director
Tecumseh!, Chillicothe, OH
Participants: Jerry Coffelt, General Manager
The Shepherd of the Hills, Branson, MO
Steve Stevenson, co-owner
Anderson/Stevenson Insurance Co.,
Circleville, OH
Tedi Vaughn, General Manager
The Jenny Wiley Story, Prestonsburg, KY
Tour: Area Attractions (Dutch treat lunch)
Oconaluftee Indian Village
The Museum of the Cherokee
Qualla Arts and Crafts Center
Pioneer Farmstead (Great Smoky Mountains National Park)
Host: Barry Hipps, General Manager
Unto These Hills, Cherokee, NC
Hides
August 28, 1990
Outdoor Drama Conference
Scott Parker
CB #3240, 201 NCNB Plaza UNC
Chapel Hill, NC 27599-3240
Dear Mr. Parker:
Enclosed please find a room contract which states the dates and
rooms desired for reservations with the Holiday Inn - Cherokee. Please
note this is a tentative reservation. You are under no obligation to
reserve the rooms therein. The contract basically allows us to explain
in writing our cancellation policy and other requirements.
However, if you do wish to confirm your reservations with us, you
will need to sign the contract and return it with the amount of deposit
stated on the contract. This will confirm your reservation. If you find
that you are unable to meet the terms on the contract, we would apprec-
iate your contacting us so that we may release the rooms being held for
your group.
If you have any questions or require any further information,
please feel free to contact me. I look forward to seeing you upon your
arrival.
Sincerely Yours,
Stephanie Brock
Sales Director
Holiday Inn of Cherokee
Enclosure
HOLIDAY INN® CHEROKEE
U.S. 19/P.0. Box 648 ¢ Cherokee, North Carolina 28719 © 704/497-9181
Operated by James A. Cooper Under License From Holiday Inns, Inc.
�?oRecipient of Top Ten Customer Service Award 1989�?�
ROOMS CONTRACT
C) DEFINITE (A TENTATIVE LC) REVISION
TODAY'S DATE
SALES TRACKING
PERSON CODE
POST AS
CONTRACT INFORMATION
ORGANIZATION
CONTACT IN CHARGE
STREET
TELEPHONE
ROOMS | RATES ARRIVAL AND DEPARTURE PATTERN
weet... SINGEES....9
DOUBLES @
TWINS @
@
@
TRIPLES
i QUADS
OTHERS @
TOTAL ROOMS
ROOM TAX PORTERAGE
ADDITIONAL INFORMATION
MEETING ROOM REQUIREMENTS
METHOD OF RESERVATIONS RESERVATIONS RECEIVED
f INDIVIDUAL/DIRECT AFTER
LJ ROOMING LIST WILL BE PROVIDED ON A SPACE
[1 RESERVATION CARD/ENVELOPE AVAILABLE BASIS
L} HOUSING BUREAU
BILLING INSTRUCTIONS
INDIVIDUAL PAY MASTER ACCOUNT METHOD OF PAYMENT OF MASTER ACCOUNT
1 ROOMS / TAX - © ROOMS/ TAX 0 CASH O DIRECT BILL **
O RESTAURANT �?o© ~RESTAURANT 0 PREPAID 1 COMPANY CHECK** exp.
M INCIDENTALS (SPECIFY) OO INCIDENTALS (SPECIFY) [1] CREDIT CARD TYPE DATE
CARDHOLDER NAME
CREDIT CARD NUMBER
DEPOSIT INFORMATION : * *EOR PAYMENT OTHER THAN CASH, PLEASE COMPLETE
THE CREDIT APPLICATION.
Se CONTRACT TERMS
To guarantee rates quoted, the availability of sleeping rooms requested and all other terms of this contract, this contract must be signed and
returned to the hotel by or the rooms may be cancelled.
CANCELLATION POLICY
If cancellation of this booking becomes necessary, to avoid forfeiture of any deposits paid or payment of penalties, the hotel must receive
written notification by
| have read the above contract and the hotel�?Tsgroup booking policies printed on the reverse side and constituting a part of this contract and
agree to the terms and conditions,
CUSTOMER SIGNATURE HOTEL REPRESENTATIVE?
TRACE
= AL.0; 0_.. OO...
Pa Ses ee ee
wom sAbLey Mu �?o7S.
