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Chancellor's Preamble to the
Code of Operations of the Department of Psychology
East Carolina University
This code allows for faculty participation in unit internal affairs.
The code establishes procedures which allow the faculty of the uit to
participate by making re2commendations to the unit head on appointments,
| promotion, permanent tenure, and dismissal. Recommendaticns to the
unit head resulting from these procedures are advisory in nature, both
to him and to his immediate administrative superior.
February 26, 1982
2
CODE OF OPERATIONS OF THE DEPARTMENT OF PSYCHOLOGY
Section I. Departmental Objectives
The purposes of the Department of Psychology are closely related to the
purposes and functions of psychology as a scientific discipline. Psychology
is a science, a profession, and a general means of promoting human welfare.
Specifically, at East Carolina University, the Psychology Deaprtment views
its purposes in terms of the teaching of psychology to students at both the
undergraduate and graduate levels, engagement in and presentaticn of research
in psychology covering applied and theoretical areas, the provision of a
setting which encourages and supports scholarly and professicnal preductivity
from the faculty, the guidance of research activities of students at both the
undergraduate and graduate levels, the direct assistance to agencies, com
mittees, and individuals who need consultation in matters pertaining to re-
search and evaluation, psychotherapeutic concerns, behavioral assessment and
prognoses, counseling in academic, vocational and personal matters, and com-
munity education, and the continuing education of psychologist.
Section II. Composition of the Department
The Department of Psychology shall consist of all full-time professors,
associate professors, assistant professors, lecturers, and instructors with
appointments in the Department. They are entitled to full voting privileges.
The Graduate Faculty of the Psychology Department shall consist of those
members who are associate or full members of the Graduate Faculty at Last
Carolina University.
Section III. Administrative Officers of the Department of Psychology
A. Chairman of the Department
The Chairman of the Department is the chief administrative officer of the
3
Department. The selection and tenure of office of the Chairman shall. conform
with the East Carolina University Code.
The Chairman shall:
1. represent the Department in its relations with other units of the
University ;
2. administer the affairs of the Department in accordance with the
~policies of the Department, the College, and the University;
3. be responsible for the scheduling of classes in consultation with
the Schedule Committee;
4. be responsible for the counseling and registration of students in
cooperation with the student's faculty advisor;
5. be responsible for the assignment of graduate students to their
duties in consultation with the Program Directors and the Director
of Junior Instructors;
6, manage the operation of the departmental office and its staff, and
have responsibility for proper space utilization and for ali
equipment and supplies belonging to the Department;
7. allocate research space and equipment in consultation with the
Research Committee;
8. prepare the departmental budget and all other funds assigned to or
belonging to the Department;
9, submit proposed personnel recommendations such as appointment, tenure,
promotion, and salary increments to the Dean of the College of Arts
and Sciences giving strong consideration to the principles and criteria
established by the Personnel Committee and agreed upon by the depart-
ment;
4
10. forward faculty recommendations and resolutions concerning personnel
decisions as well as other matters to the appropriate administrative
authority above the unit level;
11. conduct negotiations for the hiring of new faculty members in cocper=
ation with the Personnel Committee;
12. preside over departmental meetings and supervise the writing and
distribution of departmental. minutes;
13. supervise the preparation of training and equipment grants;
14, manage such other functions as are delegated by the departmental
faculty or as directed by higher administrative authorities.
B. Graduate Program Directors
There will be a Graduate Program Director for each of the graduate
programs. Directors will be nominated by the Committee on Committees and
elected ee 8 absolute majority * of the faculty. The Graduate General,
Graduate School, and Graduate Clinical directorships shall expire on
October 30 of 1980, 1981, and 1982, respectively, and subsequently, each
directorship term will expire every three years thereafter.
Each Program Director shall:
1. advise all graduate students with respect to fulfilling all course,
research, examination, and administrative requirements of the progran;
2. establish and administer practicum field placements required for the
Students; \
3. coordinate curriculum planning with the Curriculum Committee and
coordinate faculty graduate teaching assignments within the program
with the Schedule Committee;
* An absolute majority, as used in this document, shall mean a majority of
the faculty as described in Section II, paragraph one.
5
4, serve as ex officio member on the Graduate Admissions Committee;
5. supervise the preparation of training and equipment grants;
6. execute all other administrative duties and decision-maiing
functions delegated to the Director by the Chairman of the
Department.
C. Undergraduate Program Director
The Undergraduate Program Director shall be nominated by the Committee
on Committees and elected by an absolute majority of departmental faculty.
His term of appointment shall first expire on October 30, 1982, and sksil
expire every three years thereafter.
He shall:
1. make recommendations to the Curriculum Committee concerning changes
in the undergraduate program;
2. make recommendations to the Budget Committee concerning the acquisition
of teaching aids;
3. communicate to students information concerning the psychology under-
graduate program, graduate program, and career opportunities in
psychology;
4. process such forms as are designated by the Chairman of the Department;
5. keep abreast of all regulations regarding major, minor, and general
education requirements in order to inform faculty advisors and students;
6. supervise the preparation of undergraduate training and equipment
grants;
7. execute all other administrative duties and decision-making functiozs
delegated to the Director by the Chairman of the Department.
D. Director of Junior Instructors
The Director of Junior Instructors shall be nominated by the Committee on
6
Committees and elected by an absolute majority of the departmental faculty.
His term of office shall first expire on December 31, 1983, and every three
years thereafter.
He shall;
1. work closely with the Junior Instructors to improve their teaching
performance, instruct them in audiovisual aids, lecture methods and
testing procedures; help them set up structure and content for each
of their classes;
2. work with the Chairman of the Department in selecting Junior Instructors
and making appropriate course assignments;
3. initiate teacher evaluaticn procedures for the Junior Instructors;
4. counsel Junior Instructors when they encounter teaching problems;
5. write an evaluation report for each Junior Instructor at the end of
the semester and place the evaluation in the Junior Instructor's file;
6. execute all other administrative duties and decision-making functions
delegated to the Director by the Chairman of the Department.
Section IV. Standing Committees
Members of standing committees shall be nominated by the Committee on
Committees and elected by a majority of the departmental faculty present and
voting. The Chairman of the Department shall serve as an ex officio member
of all standing committees. Except when stated otherwise, the quorum for
standing committees shall be a majority of the members of the committee,
including ex officio members.
Standing Committee action shall be subject to approval by the Department,
or by the faculty so specified. Persons (except ex officio members) shall serve
on no more than three standing committees and may chair no more than one.
7
The terms of office of standing committee members shall be for two vears,
and shall begin October 31 and run for two calendar years or until their suc-
eessors have been elected. In 1981, upon the election of standing committees,
procedures will be developed that will allow for a one or two year term of
office, the length of term to be determinec by lot.
The standing committees of the Department shall consist of the: (1) Budget
Committee, (2) Committee on Committees, (3) Comprehensives Committee, (4) Curri-
culum Committee, (5) Faculty Evaluation and Development Committee, (6) Gradu=te
Admissions Committee, (7) Introductory Psychology Committee, (8) Library Com
mittee, (9) Personnel Committee, (10) Research Committee, (11) Schedule Committee,
and (12) Student-Faculty Advisor Committee.
1. Budget Committee
The Budget Committee shall consist of the Chairman of the Department, eX
officio, the Directors, ex officio, and two elected members of the faculty.
The chairman of the committee shall be elected by the members of the committee
and must be an elected representative.
The Committee shall:
1. recommend to the departmental chairman a budget for allocation of
departmental funds for supplies and equipment;
2. recommend to the departmental chairman priorities for allocating
departmental travel funds;
3. present a report of departmental allocations to all faculty at least
once each year.
2. Committee on Committees
The Committee on Committees shell consist of the Chairman of the Department,
ex officio, and three elected faculty members. The chairman of the committee
8
shall be elected by members of the committee and must be an elected represen-
tative,
The Committee shall:
1. prepare and submit a slate of candidates for each committee at the
October faculty meeting; basis of choice of individual members shall be:
first, ability to do this job; second, interest in the specific conm-
mittee"s work; and third, consideration of the spread of committce
responsibilities throughout the faculty;
2. study and evaluate the operation of the departmental code and the
functions of the committees, and make recommendations for changes in
the operation and functions as deemed necessary and desirabie;
3. recommend the creation of new committees and the elimination of old
committees as deemed necessary and desirable.
3. Comprehensive Examination Committee
The Comprehensive Examination Committee shall consist of the Chairman
of the Department, ex officio, the Graduate Program Directors, ex cificio,
and three elected faculty members, one member representing each of the graduate
programs. The chairman of the committee shall be elected by the members of
the committee and must be an elected representative.
The Committee shall:
1. organize and administer the comprehensive examinations;
2. monitor the availability of study guides for the comprehensive exemi!~
nations;
3. supervise the collection of questions for the comprehensive examina-
tions;
4. supervise the grading of the comprehensive examinations;
9
5. apply established criteria for determining outcome (pass, pass with
specified deficiencies, fail) of the comprehensive examinations
and report results to the Chairman of the Department and to the
faculty;
6. recommend changes in procedures or policy to the faculty.
4. Curriculum Comnittee
The Curriculum Committee shall consist of the Chairman of the Department,
ex officio, five elected faculty members, and one undergraduate and one grad~
uate student. The chairman of the committee shall be elected by the members
of the committee and must be an elected faculty representative.
The Committee shall:
1. suggest or review proposals for new courses, course revisions, course
deletions, and make recommendations to the faculty;
2. suggest or review proposals for changes in requirements for degrees
and make recommendations to the faculty.
3. Faculty Evaluation and Development Committee
The Faculty Evaluation and Development Committee shall consist of the
Chairman of the Department, ex officio, and five elected faculty members. The
chairman of the committee shall be elected by members of the committee and
must be an elected representative.
The Committee shall:
1. recommend criteria for reappointment, tenure, promotions, and merit
raises. When approved by the departmental faculty these criteria will
be employed by the Personnel Committee in its deliberation on matters
of reappointment, tenure, promotions and merit pay;
10
2. develop evaluation instruments, techniques, plans, and strategies
for all aspects of faculty performance and make these available for
use by any faculty member;
3. act in a consulting capacity to any faculty member seeking ways of
improving his performance;
4, recommend criteria for summer school teaching assignments to the
departmental faculty. When approved by the departmental faculty,
these criteria will be used by the Schedule Committee in compieting
the summer school schedule.
6. Graduate Admissions Committee
The Graduate Admissions Committee shall consist of the Chairman of the
Department, ex officio, the Graduate Program Directors, ex officio, and three
elected faculty members, one representing each graduate program. The chairman
of the committee shall be elected by the members of the committee.
The Committee shall:
1. establish policies to evaluate applications;
2. recruit and select students to be admitted to the graduate programs;
3. advise the Chairman of the Department on which students should receive
graduate fellowships.
1. Introductory Psychology Committee
The Introductory Psychology Committee shall consist of the Chairman of
the Department, ex officio, the Director of the Undergraduate Program, ex
officio, the Director of Junior Instructors, ex officio, four elected faculty
members, and one teaching fellow. The chairman of the committee shall te
elected by the members of the committee and must be an elected faculty member.
1l
The Committee shall:
il. make recommendations to the Psychology Department faculty concerning
the goals and content (including textbooks) of Introductory Psychology.
8, Library Committee
The Library Committee shall consist of the Chairman of the Mepartment, ex
officio, one elected faculty member, and the student Psi Chi Librarian. ~The
chairman of the committee shall be the elected faculty member.
The Committee shall:
1. provide the departmental representative to the University library;
2. order books suggested by faculty members ;
3, serveas liaison between University library and departmental members,
conduct surveys to determine psychology staff preferences for ordering
journals and back issues.
9, Personnel Committee
The Personnel Committee shall consist of the Chairman of the Department,
ex officio, and six elected permanently tenured members four of whom shall hold
the rank of professor, two of whom shall hold the rank of associate professor
and/or the rank of assistant professor. The chairman of the committee shail ve
elected by the members of the committee and must be an elected representative.
Any member of the committee under consideration for a reappointment, tenure,
promotion or merit pay action shall absent himself from the proceedings. All
votes shall be by secret ballot.
The Committee shall:
1. make recommendations to the Chairman of the Department and the next
higher administrator regarding those faculty members who are eligible
to be considered for tenure;
i2
make recommendations to the Chairman of the Department and the next
higher administrator regarding faculty members whose performance in
teaching, research, publications, professional recognition, and
service warrants consideration for promotion;
establish priorities for additions to the departmental faculty as
determined by curriculum and research needs;
establish and supervise procedures for selection among applicants for
faculty positions;
make recommendations as requested by the Chairman of the Department
related to individual faculty member personnel decisions;
match the record of the faculty member under consideration against
the appropriate criteria which have been approved by the faculty;
recommend faculty members for merit pay in a manner to be approved
by the departmental faculty. The recommendations shall be made to the
Chairman of the Department and the next higher administrator,
10. Research Committee
The Research Committee shall consist of the Chairman of the Department,
ex officio, five elected faculty members, one undergraduate student, and one
graduate student. The chairman of the committee shall be elected by members
of the committee and must be an elected faculty representative.
The Committee shall:
1.
foster research among departmental faculty, including such activities
as seminars, colloquia, and paper presentations;
select recipients of available departmental research and supply funds;
distribute information concerning research grants and related activities;
recommend allocation of research space and equipment to the Chairman
of the Department.
13
11. Schedule Committee
o
®
dt
The Schedule Committee shall consist of the Chairman of the Department,
eax_officio, and six elected faculty members. The chairman of the committee
shall be elected by members of the committee and must be an elected represent=-
ative,
The Committee shall:
1. recommend to the Chairman of the Cepartment an adequate schedule of
courses to meet the regular requests for such schedules received from
the Office of the Academie Vice Chancellor;
2. prepare each schedule in such a manner as to adequately meet the course
needs of Psychology Department majors (both undergraduate and graduate)
and minors, as well as the cognate requirements of other East Carolina
University curricula;
3. insure that faculty members are assigned teaching responsibilities
appropriate to their specialty areas, preferences, and course load
obligations, consistent with the needs of the Department.
2. Student Appeals Committee
The Student Appeals Committee shall consist of the Chairman of the
Department, ex officio, three elected members of the graduate faculty, two
additional elected members of the faculty, one graduate student, and one
undergraduate student. One faculty member, one graduate student, and one
undergraduate student shall be elected as alternates, and the alternates will
serve if an elected member is involved in a grievance. The chairman of the
committee shall be elected by members of the committee and must be an elected
faculty representative.
14
The Committee shall:
1. make recommendations to the faculty concerning irregularities in tie
manner in which students meet the requirements of the undergraduate
or one of the graduate programs;
2. present student and faculty problems and make recommendations for
their solution to the faculty;
3. meet with the students when necessary to communicate faculty decisions
concerning problems or changes in any program;
4. resolve appeals made by students as a result of decisions made by
the Comprehensive Examination Committee.
Section V. Procedures for Appointments, Promotions,
and the Granting of Permanent Tenure
When called upon by the Dean of the College for departmental recommenda~
tions for promotion, appointment, reappointment, granting of permanent tenure,
and merit raises, the Chairman of the Department shall notify the chairman of
the Personnel Committee who shall call into session the Personnel Committee
to consider all those eligible for the appropriate personnel decision. Reccm=
mendations of the Personnel Committee for these decisions shall require an
absolute majority of the members of the Committee.
Recommendations of the Personnel Committee on those actions shall be
forwarded by the Departmental Chairman to the appropriate administrative au-~
thority above this unit level.
During the Summer Session additions to the faculty can be made for one-
year appointments only under the following procedure: recommendations by two~
thirds of the Personnel Committee members teaching summer school and/or avail-
able.
15
Section VI. Meetings
Meetings of the Department shall be in conformity with University policy.
Either the Chairman of the Department or a majority of the members in residence
shall have authority to call special meetings of the Department. The agenda
for all departmental meetings shall be posted one working day in advance
except in emergencies.
The agenda shall include all matters of departmental policy recommended
by the faculty or any standing or special committee.
The Chairman of the Department (or any designated representative of the
Chairman) shall preside over all meetings of the Department. At all meetings
an actual quorum shall be present. A quorum shall consist of a majority of
the departmental members in residence. Departmental action will be determine
by tides present and voting. In the absence of specific rules adopted by the
Department, the proceedings shall be conducted according to the most recent
edition of Robert's Rules of Order. Minutes of departmental meetings shall
be kept by a person designated by the Chairman of the Department; the minutes
shall be distributed to all members of the Department. In the absence of the
chairman of a standing committee, the elected member senior in rank and service
shall preside. Agendas of committee meetings shall be posted in the depart~
mental office at least 24 hours before the meetings. Minutes of standing
committees shall be kept by a person designated by the committee chairman and
be available to the members of the Department. Student members of committees
shall have voting rights in the committee to which elected. Undergraduate
students shall be elected to committees according to procedures established by
Psi Chi. Graduate students shall be elected according to procedures which
they shall establish at a meeting of graduate students called by the Chairman
of the Department.
16
Section VII. Amendment
This code may be amended at any meeting of the Department by the vote of
ao absolute majority of all permanently tenured members in residence, providing
that seven days' notice of the proposed action has been given to the depart-
mental faculty, and the amendment is later accepted by the Faculty Senate and
the Chancellor.
Section VIII, Enabling Clause
This code shall go into effect upon acceptance by an absolute majority
of the permanently tenured faculty members of the Department, and the approval
of this code by the Faculty Senate and the Chancellor,