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Chancellor's Preamble to the
Code of Operations of the Department of Psychology
East Carolina University
This code allows for faculty participation in unit internal affairs. The
code establishes procedures which allow the faculty of the unit to partici-
pate by making recommendations to the unit head on appointments,
promotions, permanent tenure, and dismissal. Recommendations to the unit
head resulting from these procedurés are advisory in nature, both to him
and to his immediate administrative superior.
4-15-81
CODE OF OPERATIONS OF THE DEPARTMENT OF PSYCHOLOGY
Section I. Departmental Objectives
The purposes of the Department of Psychology are closely related to
the purposes and functions of psychology as a scientific discipline.
Psychology is a science, a profession, and a general means of promoting
human welfare, Specifically, at East Carolina University, the Psychology
Department views its purposes in terms of the teaching of psychology to
students at both the undergraduate and graduate levels, engagement in and
presentition of research in psychology covering applied and theoretical
areas, the provision of a setting which encourages and supports scholarly
and pro~essional productivity from the faculty, the guidance of research
activities of students at both the undergraduate and graduate levels,
the direct assistance to agencies, committees, and individuals who need
consuL:ation in matters pertaining to research and evaluation, psychother-
apeut:.c concerns, behavioral assessment and prognoses, counseling in
academic, vocational and personal matters, and community education, and
the continuing education of psychologist.
Section II. Composition of the Department
The Department of Psychology shall consist of all full-time professors,
associate professors, assistant professors, lecturers, and instructors with
appointmené in the Department.
The Graduate Faculty of the Psychology Department shall consist of
those members who are associate ot full members of the Graduate Faculty
at East Carolina University.
Section III. Administrative Officers of the Department of Psychology
A. Chairman of the Department
The Chairman of the Department is the chief administrative officer of
the Department. The selection and tenure of office of the Chairman shall
conform with the East Carolina University Code.
The Chairman shall: 3
ie
10,
1i.
12.
represent the Department in its relations with other units of the
University;
administer the affairs of the Department in accordance with the
policies of the Department, the College, and the University;
be responsible for the scheduling of classes jy consultation with
the Schedule Committee;
be responsible for the counseling and registration of students in
cooperation with the student's faculty advisor;
be responsible for the assignment of graduate students to their
duties in consultation with the Program Directors and the Director
of Junior Instructors;
manage the operation of the departmental office and its staff, and
have responsibility for proper space utilization and for all
equipment and supplies belonging to the Department;
allocate research space and equipment in consultation with the
Research Committee;
prepare the departmental budget and all other funds assigned to or
belonging to the Department;
submit proposeed personnel decisions such as appointment, tenure,
promotion, and salary increments to the Dean of the College of
Arts and Sciences giving strong consideration to the principles
and criteria established by the Personnel Committee and agreed
upon by the Derart ment;
conduct negotiations for the hiring of new faculty members in
cooperation with the Personnel Committee;
preside over departmental meetings and supervise the writing
and distribution of departmental minutes;
forward faculty recommendations and resolutions to the appropriate
administrative authority above the unit level;
13.
14,
supervise the preparation of training and equipment grants;
manage such other functions as are delegated by the departmental
faculty or as directed by higher administrative authorities.
B. Graduate Program Directors
There will be a Graduate Program Director for each of the graduate
programs.
Directors will be nominated by the Committee on Committees and
elected by an absolute majority of the faculty. The Graduate General,
Graduate School, and Graduate Clinical directorships shall expire on
October 30 of 1980, 1981, and 1982, respectively, and subsequently, each
directorship term will expire every three years thereafter,
Each Program Director shall:
1.
advise all graduate students with respect to fulfilling all
course, research, examinatio,, and administrative requirements
of the program;
establish and administer practicum field placements required for
the students;
coordinate curriculum planning with the Curriculum Committee
and coordinate faculty graduate teaching assignments within
the program with the Schedule Committee;
serve as ex officio member on the Graduate Admissions Committee;
supervise the preparation of training and equipment grants};
execute all other administrative duties and decision-making
functions delegated to the Director by the Chairman of the
Department.
C. Undergraduate Program Director
The Undergraduate Program Director shall be nominated by the
,
Committee on Committees and elected by an absolute majority of depart-
mental faculty. His term of appointment shall Birst expire on October
30, 1982, and shall expire every three years thereafter.
He shall:
1. make recommendations to the Curriculum Committee concerning
changes in the undergraduate program,
2. make recommendations to the sudget Committee concerning the
acquisition of teaching aids;
3, communicate to students information concerning the psychology
undergraduate program, graduate program, and career opportunities
in psychology;
4, process such forms as are designated by the Chairman of the
Department;
5, keep abreast of all regulations regarding major, minor, and
general education requirements in order to inform faculty advisors
and students
6, supervise the preparation of undergraduate training and equipment
grants;
7, execute all other administrative duties and decision-making
functions delegated to the Director by the Chairman of the
Department.
D. Director of Junior Instructors
The Director of Junior Instructors shall be nominated by the Committee
jan absolute majority of
the departmental faculty. His term of office
on Committees and elected by
shall first expire on December 31, 1983, and every three years thereafter.
He shall:
1. work closely with the Junior Instructors to improve their teaching
performance; instruct them in audiovisual aids, lecture methods
and testing procedures } help them set up structure and content for
each of their classes;
the
2. work with Chairman of the Department in selecting Junior Instructors
and making appropriate course assignments;
6
3. initiate teacher evaluation procedures for the Jumior Instructors;
4. comsel Junior Instructors when they encounter teaching problems;
3. write an evaluation report for each Junior Instructor at end of
the semester ani place the evaluation in the Junior Instructor's file;
6. execute all other administrative duties and decision-making functions
delegated to the Director by the Chairman of the Department.
Section IV. Standing Committees
Members of standing committees shall be nominated by the Committee on
Committees and elected by a majority of the departmental faculty present and
voting. The Chairman of the Department shall serve as an ex officio member
of all standing committees. Except when stated otherwise, the quorum for
standing committees shall be a majority of the members of the committee,
including ex officio members,
Standing - Committee action shall be subject to approval by the Department,
or by the faculty so specified. Persons (except ex officio members) shall
serve on no more than three standing committees and may chair no more than one.
The terms of office of standing committee members shall be for two
years, and shall begin October 31 and run for two calendar years or until
their successors have been elected. In 1981, upon the election of standing
committees, procedures will be developed that will allow for a one or two
year term of office, the length of term to be determined by lot.
The standing committees of the Department shall consist of the (1) Budget
Committee, (2) Committee on Committees, (3) Comprehensives Committee,
(4) Curriculum Committee, (5) Faculty Evaluation and Development Committee,
(6) Graduate Admissions Committee, (7) Introductary Psychology Committee,
(8) Library Committee, (9) Personnel Committee, (10) Research Committee,
(11) Schedule Committee, and (12) Student-Faculty Advisor Committee.
1. Budget Committee
The Budget Committee shall consist of the Chairman of the Department,
ex officio , the Directors, ex officio, and two elected members of the faculty.
The chairman of the committee shall be elected by the members of the
committee and must be an elected repizesentative.
The Committee shall:
1. recommend to the departmental chairman a budget for allocation of
departmental funds for supplies and equipment;
2. recommend ro! dapasrnsstal chairman priorities for allocating
departmental travel funds;
3. present a report of departmental allocations to all faculty at
least once each year.
2. Committee on Committees
The Committee on Committees shall consist of the Chairman of the
Department, ex officio, and three elected faculty members. The chairman
of the committee shall be elected by members of the committee and must be
an elected representative,
The Committee shall:
1. prepare and submit a slate of candidates for each committee at
the October faculty meeting; basis of choice of individual members
shall be: first, ability to do this job; second, interest in the
specific committee's work; and third, consideration of the spread
of committee responsibilities throughout the faculty;
2. study and evaluate the operation of the departmental code and the
functioras of the committees, and make recommendations for changes
in the operation and functions as deemed necessary and desirable;
3. recommend the creation of new committees and the elimination of
old committees as deemed necessary and desirable.
3. Comprehensive Examination Committee
The Comprehensive Examination Committee shall consist of the Chairman
the Graduate Program Directors, ex officio,
of the Department, ex officio,/and three elected faculty members, one
member representing each of the graduate programs. The chairman of the
committee shall be elected by the members of the committee and must be an
elected representative.
The Committee shall:
1. organize and administer the comprehensive examinations;
2. monitor the availability of study guides for the comprehensive
examinations;
3. supervise the collection of questions for the comprehensive
examinations;
4. supervise the grading of the comprehensive examinations;
5. apply established criteria for determining outcome (pass, pass
with specified deficiencies, fail) of the comprehensive examin-
ations and report results to the Chairman of the Department and
to the faculty;
6. recommend changes in procedures or policy to the faculty,
4. Curriculum Committee
The Curriculum Committee shall consist of the Chairman of the
wand
Department, ex officio, five elected faculty members ,/ one undergraduate
and one graduate student. The chairman of the committee shall be elected
by the members of the committee and must be an elected faculty representative.
The Committee shall :
1. suggest or review proposals for new courses, course revisions,
course deletions, and make recommendations to the faculty;
2. suggest or review proposals for changes in requirements for degrees
and make recommendations to the faculty.
5. Faculty Evaluation and Development Committee
The Faculty Evaluation and Development Committee shall consist of the
Chairman of the Department, ex officio, and five elected faculty members.
The chairman of the committee shall be elected by members of the committee
,
and must be an elected representative.
The Committee shall:
1. recommend criteria for reappointment, tenure, promotions, and merit
9
raises. When approved by the departmental faculty these criteria
will be employed by the Personnel Committee in its deliberation
on matters of reappointment, tenure, promotions and merit pay;
2. develop. evaluation instruments, techniques, plans, and strategies
for all aspects of faculty performance and make these available
for use by any faculty member!
3. act in a consulting capacity to any faculty member seeking ways
of improving his performance;
4, recommend criteria for summer school teaching assignments. When
approved by the departmental faculty, these criteria will be used
by the Schedule Committee in completing the summer school schedule.
6. Graduate Admissions Committee
The Graduate Admissions Committee shall consist of the Chairman of the
Department, ex officio, the Graduate Program Directors, ex officio, and three
elected faculty members, one representing each graduate program. The
chairman of the committee shall be elected by the members of the committee.
The Committee shall:
1, establish policies to evaluate applications;
2. recruit and select students to be admitted to the graduate programs;
jo £f the Department
onsstudents / receive graduate fellowships.
which should
7. iIntroductoxrs Psychology Committee
3. advise the Chairman
The Introductory Psychology Committee shall consist of the Chairman
of the Department, ex officio, the Director of the Undergraduate Program,
ex officio, the Director of Junior Instructors, ex officio, four elected
faculty members, and one teacning fellow. The chairman of the committee
shall be elected by the members of the committee and must be an elected
faculty member.
The Committee shall;
1° make recommendations to the Fsychology Department faculty concerning
10
the goals and content (including textbooks) of Introductory Psychology.
8. Library Committee
The Library Committee shall consist of the Chairman of the Department,
ex officio, one elected faculty member, and the student Psi Chi Librarian.
The chairman of the committee shall be the elected faculty member.
The Committee shall:
1, provide the departmental representative to the University library;
2, order books suggested by faculty members}
3. serve as Maison between University library and departmental members,
conduct. surveys to determine psychology staff preferences for
ordering journals and back issues.
9. Personnel Committee
The Personnel Committee shall consist of the Chairman of the Department,
ex officio, and six elected permanently tenured members four of whom shall hold
the rank of professor, two of whom shall hold the rank of associate professor
and/or the rank of assistant professor. The chairman of the committee shall
be elected by the members of the committee and must be an elected represent-
ative. Any member of the committee under consideration for a reappointment,
tenure, . or promotion action shall absent himself from the proceedings, and
also members of the same rank shall absent themselves from the pooceedings,
All votes shall be by secret ballot.
The Commitr=2 shall:
1, make recommendaticns to the Chairman of the Department regarding
those faculty members who are eligible to be considered for tenure;
2. make recommendations to the Chairman of the Department regarding
faculty members whose performance in teaching, research, public-
ations, professional recognition, and service -
warrants consideration for promotion;
il
establish priorities for additions to the departmental faculty as
determined by curriculum and research needs;
establish and supervise procedures for selection among applicants
for faculty positions;
make recommendations as requested by the Chairman of the Department
related to individual faculty member personnel decisions;
match the record of the faculty member under consideration against
the appropriate criteria which have been approvéd by the faculty;
reccumend faculty members for merit pay in a manner to be approved
by che departmental faculty.
10. Research Ccmmittee
The Rescouwch Committee shall consist of the Chairman of the Department,
ex: officio, five elected faculty members, one undergraduate student, and one
graduate stuce:.%, The chairman cf the committee shall be elected by members
of the commi tree and must be an elected faculty representative,
The Committee shall:
1.
foster research among departmental faculty, including such activities
as seminars, colloquia, and paper presentations;
select recipients of available departmental research and supply funds;
distribute informe*ion concerning recearch grants and related
activ. tess
recomuend allocation of research space and equipment to the Chairman
of the Department,
ll. Schedule Committee
The Schedule Committee shall consist of the Chairman of the Department,
ex officio, and six electeg faculty members. The chairman of the committee
shall be elected by members of the committee and must be an elected represent-
ative.
12
The Committee shall;
1. recommend to the Chairman of the Department an adequate schedule
of courses to meet the regular requests for such schedules received
from the Office of the Academic Vice Chancellor;
2. prepare each schedule in such a manner as to adequately meet the course
needs of Psychology Department majors (both undergraduate and graduate)
ula itmors 2s well as the cognate ~equiremert: of other East Carolina
vuilvers3itcy curriculas
3. insz:se that facuity members are assigned teaching responsibilities
avpevpriate to their speciaity areas, prefer:nces, and course load
oblicstions, consistent with the needs of the pepartment,
12. Student ~« sais Committee
The Studasut Appeals Committee shall consist of the Chairman of the
Department, «2s, officio, three elected members of the graduate faculty, two
additionat «iscted members of the faculty, one graduate student, and one
undergraduate student. One faculty member, one graduate student, and one
undergraduate student shall be elected as alternates, and the alternates will
serve if in elected mem»er is involved in a prievance. The chairman of the
committee snall be ciested by members of the committee and must be an elected
faculty representative,
The Com-:':2e shall:
1. make recommendations to the faculty concerning irregularities in the
manner in which students meet the requirements of the undergraduate
or one of the graduate programs;
2. present student and faculty problems and make recommendations for
their solution to the faculty;
3. euch tas eeudinee when necessary to communicate faculty decisions
concerning problems or changes in any program;
4. resolve appeals made by students as a result of decisions made
by the Comprehensive Examination Committee.
13
Section V, Procedures for Appointments, Promotions,
and the Granting of Permanent Tenure
When called upon by the Dean of the College for departmental recommend~
ations for promotion, appointment, reappointment, granting of permanent
tenure, and merit raises, the Chairman of the Department shall call into
session the Personnel Committee to consider all those eligible for the
approrricte personnel decision. Recommendations of the Personnel Committee
for these decisicns shail require an absolute majority of the members of
the @mmitirc.
Recommendations of the Fersonnel Committee on thosa
ackaci:? shall be forwarded by the Departmental Chairman to the
appropriate a::inistrative authority above this unit level.
During the Summer Session additions to the faculty can be made for one~-
year eppointmen:s only under the following procedure: recommendations by two-
thirds of the Zersennel Committee nembers teaching summer school and/or
available.
Section VI. Meetings
Meetings of the Department shall be in conformity with University policy.
Either the Chairman of the Department or a majority of the members in residence
shall have authority to cz): special meetings of the Department. The agenda
for all derar*tnental meetings siall be posted one working day in advance
except in emexr»c-ncies.
The agenda shall include all matters of departmental policy recommended
by the faculty or any standing or special committee. -
The Chairman of the Department (or any designated representative of the
Chairman) shall preside over all meetings of the Department. At all meetings
an actual quorum shall be present. A quorum shall consist of a majority of
the departmental members in residence. Departmental action will be determined
by those present and voting. In the absence of specific rules adopted by
the Department, the proceedings shall be conducted according to the most
14
recent edition of RobertT Rules of Order. Minutes cf departmental meetings
shallbe kept by a person designated by the Chairman of the ~Sedans the
minutes shall be distributed to all members of the Department. In the absence
of the chairman of a standing committee, the elected member senior in rank
and service shall preside, Agendas of committee meetings shall be posted
in the departmental office at least 24 hours before the meetings. Minutes
of standing committees shall be kept by a person desiensted by the committee
chaiireain and be avsilable to the members of the Department. Student members
of committees vhell have voting riehts in the committee to which elected.
Undergradusat= etudents cshali »e elecred to committees -ccording to procedures
established by st Chi. Graduate students shall be elected according to
proceduvtes whisss the» shall establish at a meeting of graduate students
called bv the Chairman of the Depea:incnt.
Section VTI. Amendment
This cojs may be amended ct any meeting of the Department by the vote
of an absotiuca majerity of all permanently tenured members in residence,
providing that seven davsT sctlce of the proposed action has been given to
the deparzrental facuit:. an? cre amenduent is later accepted by the Faculty
Senate and «2¢ Chancetiorne
seetszc: Vil. Enabling Clause
This c:!+ «= all go into effect upon acceptance by an absolute majority
of the permane:..iy tenured faculty members of the Department, and the approval
of this code by the Faculty Senate and The Chancellor.