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ATHE UNIVERSITY OF NORTH CAROLINAATCHAPEL HILISeptember , L992Ms. Linda WellsDirectorNelson County Civic Center321 South Third StreetBardstown, KY 40004Dear Linda:Thank you for your help in arranging for use of the Nelson County Civic Center bythe 1991 National Outdoor Drama Conference on Friday, October 25, 1991. As youknow, we are reserving the Civic Center as an alternate space in the event ofinclement weather.I have enclosed a copy of the Facility Use Request Form for your information.A check in the amount of $100 is being drawn by our University accounting office.As soon as I receive that check, I will send it, along with the original requestform, to the Nelson County Fiscal Court.I understand that the $100 deposit will be fully refunded if we do not use thespace and that cancellation of our reservation is possible as late as Fridaymorning, October 25, 1991, without charge.The schedule for the afternoon of Friday, October 25 is as follows:12:00 - 1:00pm Lunch (catered by Kurtz Restaurant)Civic Center to provide serving tables: 00 00pm Question & answer session:00 :00pm The Stephen Foster SingersBee : 30pm Panel session:30 45pm Break245 :00pm Panel sessionAgain, many thanks for your help on these arrangements, Linda.Sincerely,Judy ViaAdministrative Secretary

BARDSTOWN-NELSON COUNTY CIVIC CENTERFacility Use Request Form(Civic Club or Non-Profit Group)Person Requesting Use: Judy Via, Institute of Outdoor DramaAddress : CR 3240 NCNB Plaza, Chapel Hill, NC 27599-3240Telephone : 919-962-1328Group or Organization 199] National Outdoor Drama ConferenceType oF useOne Time EventDate Requested QOctgher 25 Time: 10:00am 6:00pm# of People 65 -Room Preference Smal] Meeting RoomActivities: Entry Lobby12noon - 1:00 Lunch Main Room1:00 - 2:00 Q & A session South Wing of Entry Lobby2:00 - 3;00 SFS Singers�?T3215 ~ 4:30 Panel session4:30 - 4:45 Break Meal or Reception: xX Yes (catered lunch - Kurtz4:45 - 6:00 Panel session Restaurant)Regularly Scheduled UseBack Stage AreaScheduled Meeting Day:Time :Normal # of PeopleRoom Preference : Small Meeting RoomStorage of Club RecordsMain RoomEntry LobbyBack Stage AreaList Any Exceptions to normal day, time, crowd size, or room preference.Set Up Requested (State how you want the room or area set up for your meetingor event). Chairs for 100 set up theatre styleLunch: serving tables for food (box lunches catered by Kurtz)Singers: may use stage; chairs theatre style for 100 people:; head table for 5; chairs theatre style for 100 peopleaneis.Our ouggestions an omments:andin Vie=Your aesAdministrative SecretaryTitle (If representing club)(Return to Dixie Smith, Deputy County Judge/Executive, 113 E. Stgphen Foster,Bardstoum, KY 40004, with check made payable to Nelson Fiscal Court)

do We know for sure that the room has 65-70 chairs? minimum-in that we hope to have 65-70 people in the room at one time,we actually need 100 chairs so that people are not packed inlike fisn in a can - we need to have it in writing thatwe'll have 100 chairs in the room, provided by the Civic Center.be sure to state how we want the room set up:Theatre styleHead table with five chairsI have no idea whether or not we'll need a mike, podiumand speakers. I would hope not, but can the Civic Centerprovide those three items . . . have them set up for uson our arrival ... if in fact we do arrive? Charge?who is going to provide tables for Kurtz to set up on?Civic Center?don't forget to indicate on the form which room we wantreserved.and in the appropriate blank space, how we want the roomst up .. . see 2 above.

507-3 4%-4099 . h )Lnda Wells at the Civic Center is hard to reach, I'veleft two messages since Tuesday.Scott,If she calls this morning, would you talk with her aboutthe space she's got in mind for us. We had talked aboutusing the audxkmxxux axx auditorium, flat floor, stage,with 300 portable chairs. Is that what they call the"MAIN ROOM"?Will that be suitable for all our activities - lunch,singers, and panel sessions???I think there is a charge for the other rooms, or of theykk have to do any setup for us...

Nolin Coily Civic ConterLinda Walls S an ae.321 Soutt, Third St. aay| Eardstom, EY OD0+ Ih502-348. 1F4"io, dipoat ee = =tusedeT 8 ff: aieFant/s 3 3:15 = 6:60Lmch - I2:@0- 2:00| Reewell 10-6 . Auditenun -| Poy table Sentra, = Proida tables for SUMAN Judae Poell 502 - 34¢- IRO0Re Judge Executive esChooke+ : Nelson - Ph Chysical CourSeciuey a Ee. given Av.