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2012

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THE UNIVERSITY OF NORTH CAROLINAATCHAPEL HILLInstitute of Outdoor Drama The University of North Carolina at Chapel Hill(919) 962-1328 July 24 ??~ 1991 CB# 3240, NCNB PlazaChapel Hill, N.C. 27599-3240Ms. Sandi NippDirector of SalesThe Holiday InnPO BX 520Bardstown, KY 40004Dear Sandi:Many thanks for your letter of July 17 which outlines thearrangments you and I have talked about for the upcoming1991 National Outdoor Drama Conference, produced by theInstitute of Outdoor Drama, to be held in your fine facilityOctober 24-27, 1991.As I mentioned the other day, because we are a stateinstitution, we have a little more bureaucracy to deal withthan most groups and as a result of that, you and I need toagree in writing on the specifics which we have discussed.I have taken the liberty of writing these out in agreementform with space for both of us to sign. If you would, goover these and if you are in agreement, please sign andreturn the original to me. I will, in turn, forward a copyof the signed agreement to our University accounting office.We are certainly looking forward to coming to The Holiday Innand enjoying your wonderful Kentucky hospitality.SincerelScott J. ParkerDirectorcc: Carlene Offutt, The Stephen Foster StoryBetty Kompst, UNC Division of Continuing Education

MemorandumTo: Sandi NippDirector of SalesThe Holiday InnP.O. Box 520Bardstown, KY 40004Scott J. ParkerDirectorInstitute of Outdoor DramaCB 3240 NCNB PlazaChapel Hill, NC 27599-3240Agreement for Services and Goods Relating to the1991 Outdoor Drama Conference, October 24-27, 1991,to be held in The Holiday Inn, Bardstown, KYJuly 24, 1991The Holiday Inn-Bardstown agrees to provide the followingservices and goods at the specified rates for the 29thNational Outdoor Drama Conference sponsored by the Instituteof Outdoor Drama, University of North Carolina, Chapel Hill,NC:1. To make available 50 double rooms per night on Thursday,Friday and Saturday, October 24, 25 and 26, 1991 for theregistered participants of the National Outdoor DramaConference at the following rates: $40.00 single; $50 double;$55 triple; and $60 quad. Rooms will be guaranteed availablefor conference participants who pre-register with the hotelno later than Thursday, October 10, 1991, and provide thehotel with one night??os deposit. The Holiday Inn will makeevery effort to accommodate conference participants whorequest reservations after that date. However, no guaranteecan be made for those individuals requesting reservationsafter October 10, 1991.These rooms will not be guaranteed by the Institute, but willbe reserved by individuals attending the conference whoprovide deposits to the hotel.2. To make available to the Institute one (1) complimentarydouble room each night the conference participants reservebetween 20 and 39 sleeping rooms from the hotel.3. To make available to the Institute two (2) complimentarydouble rooms each night the conference participants reserve40 or more sleeping rooms from the hotel.

4. For those meetings and social functions on the attachedConference Schedule designated to take place at the HolidayInn, to provide suitable and adequate space in the hotel atthe times indicated on. the schedule; and that there will beno charge for the set-up and use of those facilities.5. To provide microphones and audio-visual equipment asrequested, with notification of applicable charges to begiven in advance.6. For those meal functions listed on the attachedConference Schedule designated to take place at The HolidayInn, to provide suitable and adequate space in the hotel atthe times indicated on the schedule; and that there will beno charge for the set-up and use of those | facilities.7. To provide a complete Kentucky dinner for conferenceparticipants from 7:30 to 9:00pm, Thursday, October 24, 1991,in The Holiday Inn. The price per person is set at $12.55,including tax and tip, and will be paid for by the indtitute.The Institute will provide The Holiday Inn with a definiteena pe no later than Tuesday, October 22, 1991.Holiday Inn will prepare additional meate??T for fivepercent of the number guaranteed by the Institute, and willcharge for the number guaranteed plus any additional mealsserved above that number. Conference participants will beprovided with meal tickets to assist in arriving at a head-count at the meal. Included in the set-up for this meal willbe riser(s) for the head table, to be provided by The HolidayInn for a fee of $7.50.8. To provide a complete evening meal for conferenceparticipants from 7:30 to 9:00pm, Saturday, October 26, 1991,in The Holiday Inn. The price per person is set at $15.00,including tax and tip, and will be paid for by the Institute.The Institute will provide The Holiday Inn with a definitemeal count no later than Thursday, October 24, 1991.???The ??~Holiday Inn will prepare additional meals for fivepercent of the number guaranteed by the Institute, and willcharge for the number guaranteed plus any additional mealsserved above that number. Conference participants will beprovided with meal tickets to assist in arriving at a head-count at the meal. Included in the set-up for this meal willbe riser(s) for the head table, to be provided by The HolidayInn for a fee of $7.50.9. To provide coffee without charge for conferenceparticipants from 8:30 to 9:00am on Friday, Saturdayand Sunday, October 25, 26 and 27, 1991 in The Holiday Inn.

10. To provide an assortment of canned soft drinks forconference participants between 10:30 and 10:45am, Saturday,October 26, 1991 in The Holiday Inn. The price is set at$1.25 per can, to be paid by the Institute. The Institutewill be charged only for those cans which are opened. TheInstitute will provide The Holiday Inn with an anticipatedcount on Saturday morning, October 26, 1991.ll. To provide a complete hotwhuneh»for conferenceparticipants from 12 noon to 1:00pm, Saturday, October 20s1991 in The Holiday Inn. The price per ??~person is set at$7.35 complete, including tax and tip, and will be paid forby the Institute. The Institute will provide The Holiday Innwith a/definite meal count no later than Thursday, Octoberee oe 1991. The Holiday Inn will prepare additional meals for??ofive percent of the number guaranteed by the Institute, andwill charge for the number guaranteed plus any additionalmeals served above that number. Conference participants willbe provided with meal tickets to assist in arriving at ahead-count at the meal. Included in the set-up for this mealwill be riser(s) for the head table, to be provided by TheHoliday Inn for a fee of $7.50.12. It is agreed the only persons authorized to obligate theInstitute of Outdoor Drama or the University of North??oCarolina to any expense are the following:Scott J. Parker, Director, Institute of Outdoor DramaJudy Via, Admin. Secretary, Institute of Outdoor DramaWhile the Institute will have special guests at theconference, none will be asked or allowed to bill any serviceor goods to the Institute. Each conference participant willbe solely responsible for his or her own bills. The HolidayInn will not allow any person other than Mr. Parker or Ms.Via to charge any expenses to the Institute or to theUniversity of North Carolina.13. The Holiday Inn will provide a fully-itemized bill toMs. Via no later than November 11, 1991. She will in turnsubmit the bill with the proper documentation to theappropriate University financial office. That office willsend payment for services and goods directly to the HolidaySdndi Nipp, Director of Sales