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THE UNIVERSITY OF NORTH CAROLINAATCHAPEL HILLInstitute Of Outdoor Drama The University of North Carolina at Chapel Hill(919) 962-1328 CB# 3240, NCNB PlazaChapel Hill, N.C. 27599-3240September 4, 1990Ms. Stephanie Brock, Sales DirectorThe Holiday InnP.O. Box 648Cherokee, NC 28719Dear Ms. Brock:Many thanks for sending the Rooms Contract covering the 28th Annual Managers,Directors and Promoters Conference sponsored by the Institute of Outdoor Drama,October 5-7, 1990, to be held in your fine facility. Everything looks to bejust as Jim and I agreed and we're most grateful.I do need to ask a favor however. Because we are a state institution, we have alittle more bureaucracy to deal with than many groups. Our financial affairspeople tell us that you and I need to agree in writing on the specifics whichJim and I talked about several months ago. I have taken the liberty to writethese out in agreement form with spaces for us to sign. If you would go over thesewith Jim and if they are in agreement with him, please sign and return to me. Iwill, in turn, be sure our accounting people receive a copy and I hope that willtake care of the matter.We are certainly looking forward to coming to the Holiday Inn and enjoying yourwonderful mountain hospitality.Please ive my best /¥o Jim.

MEMORANDUMTO: Mr. Jim CooperOwner & OperatorThe Holiday InnP.O. Box 648Cherokee, NC 28719Scott J. Parker, DirectorAgreement for Services and Goods Relating to the1990 Outdoor Drama Conference, October 5-7, 1990,to be held in The Holiday Inn, Cherokee, NCSeptember 4, 1990The Holiday Inn-Cherokee agrees to provide the followingservices and goods at the specified rates for the 28th AnnualManagers, Directors and Promoters Conference sponsored by theInstitute of Outdoor Drama, University of North Carolina,Chapel Hill, NC:1. To make available 50 double rooms per night on Friday,Saturday and Sunday, October 5, 6 and 7, 1990 at the rate of$65.00 per room for registered participants of the OutdoorDrama Conference. Rooms will be guaranteed available forconference participants who pre-register with the hotel nolater than Tuesday, September 25, 1990, and provide the hotelwith one night�?os deposit. The Holiday Inn will make everyeffort to accommodate conference participants who requestreservations after that date. However, no guarantee can bemade for those individuals requesting reservations afterSeptember 25, 1990.These rooms will not be guaranteed by the Institute, but willbe reserved by individuals attending the conference whoprovide deposits to the hotel.2. To make available to the Institute one (1) complimentarydouble room each night the conference participants rent asmany as 20 sleeping rooms from the hotel.3. To make available to the Institute two (2) complimentarydouble rooms each night the conference participants rent asmany as 50 sleeping rooms from the hotel.4. For those meetings and social functions on the attachedConference Schedule designated to take place at the HolidayInn, to provide suitable and adequate space in the hotel atthe times indicated on the schedule; and that there will beno charge for the set-up and use of those facilities.

5. For those meal functions listed on the attachedConference Schedule designated to take place at the HolidayInn, to provide suitable and adequate space in the hotel atthe times indicated on the schedule; and that there will beno charge for the set-up and use of those facilities.6. To provide a complete seafood buffet for conferenceparticipants from 7:00-8:00pm, Friday, October 5, in theHoliday Inn. The price per person is set at $15.00,including tax and tip, and will be paid for by the Institute.The Institute will provide the Holiday Inn with ananticipated head-count for the buffet no later than Monday,October 1, 1990. Conference participants will be providedwith meal tickets to assist in arriving at a head-count atthe meal.7. To provide a complete Indian Feast for conferenceparticipants from 6:30-8:30pm, Saturday, October 6, 1990, inthe Holiday Inn. The price per person is set at $14.50,including tax and tip, and will be paid for by the Institute.The Institute will provide the Holiday Inn with ananticipated head-count for the buffet no later than Monday,October 1, 1990. Conference participants will be providedwith meal tickets to assist in arriving at a head-count atthe meal.8. To provide coffee and doughnuts for conferenceparticipants from 8:30-9:00an, Saturday, October 6, andSunday, October 7, in the Holiday Inn. The price per personis $2.00 complete and will be paid for by the Institute. TheInstitute will provide the Holiday Inn with an anticipatedhead-count for these two coffee breaks no later than Monday,October 1, 1990.9. To provide an assortment of soft drinks for conferenceparticipants between 3:00 and 3:15pm, Saturday, October 6,1990 in the Holiday Inn. The price per person is set at$2.00 complete and will be paid for by the Institute. TheInstitute will provide the Holiday Inn with an anticipatedhead-count for this refreshment break no later than Monday,October 1, 1990.10. To provide a complete hot lunch for conferenceparticipants from 12 noon until 1:00pm, Saturday, October 6,1990 in the company dining hall of the Mountainside Theatre,in Cherokee, NC. The price per person is set at $6.00complete, including tax and tip, and will be paid for by theInstitute. The Institute will provide the Holiday Inn withan anticipated head-count for the luncheon no later thanMonday, October 1, 1990. Conference participants will beprovided with meal tickets to assist in arriving at a head-count at the meal.

11. To provide conference participants with sleeping roomsin the building closest to the main building of the HolidayInn complex.12. It is agreed the only persons authorized to obligate theInstitute of Outdoor Drama or the University of NorthCarolina to any expense are the following:Scott J. Parker, Director, Institute of Outdoor DramaJudy Via, Administrative Secretary, Institute ofOutdoor DramaWhile the Institute will have special guests at theconference, none will be asked or allowed to bill any serviceor goods to the Institute. Each conference participant willbe solely responsible for his or her own bills. The HolidayInn will not allow any person other than Mr. Parker or Ms.Via to charge any expenses to the Institute or to theUniversity of North Carolina.13. The Holiday Inn will provide a fully-itemized bill toMs. Via no later than October 17, 1990. She will in turnsubmit the bill with the proper documentation to theappropriate University financial office. That office willsend payment for services and goods directly to the HolidayDirectorFor The Holiday Inn-Cherokee:James A. Cooper, operator

Conference ScheduleFriday, October 54:00-5:30pm Season ReportsHoliday Inn Company representatives summarize the year�?Ts productionactivities and attendance.Moderator: Scott Parker, DirectorInstitute of Outdoor Drama, Chapel Hill, NC6:00-7:00pm Welcome ReceptionHoliday Inn Co-Hosts: Pete Raby, PresidentOmni Stage Lighting, Raleigh, NCMark Lynch, PresidentQuality Sound and Video, Fayetteville, NC7:00-8:00pm Seafood BuffetHoliday Inn8:30-10:00pm The Reach of SongCherokee H.S. A conceptual presentation of Tom DeTitta�?��?Ts new historical dramacelebrating the heritage of Appalachian Georgia in music, story,and dance. There will be time for questions and answers followingthe performance.10:00pm Open HouseHoliday Inn Co-Hosts: Pete Raby, PresidentOmni Stage Lighting, Raleigh, NCMark Lynch, PresidentQuality Sound and Video, Fayetteville, NCSaturday, October 68:30-9:00am Coffee and DoughnutsHoliday Inn9:00am-12 noon Tour: Mountainside Theatre and Support Facilities ;Mountainside Front-of-the-house, backstage, company housing (dormitories andTheatre cottages), dining facility, canteen theatre and new administrationbuilding.12:00-1:00pm Lunch in Company Dining HallMountainside A question and answer session about facilities and operations ofTheatre the drama.Moderator: Barry Hipps, General ManagerUnto These Hills, Cherokee, NCParticipants: Bill Hardy, Production DirectorUnto These Hills, Cherokee, NCPeter Hardy, Artistic DirectorUnto These Hills, Cherokee, NC

1:30-3:00pm Open Forum: Planning and Developing a New Outdoor Historical DramaHoliday Inn Key issues of organization, writing, composing, fundraising,amphitheatre design and production requirements.Moderator: Bob Britton, DirectorTrumpet in the Land, New Philadelphia, OHParticipants: Don Baker, Producer/DirectorLime Kiln Theatre, Inc., Lexington, VACarl Hayden, PresidentMark Twain Arts Council, Elmira, NYJ. E. Masters, Management ConsultantEuless, TXMelanie Patterson, General ManagerThe Life and Times of Jesse James,Smithville, MO3:00-3:15pm Refreshments3:15-5:00pm Ethics and Professional Theatre PracticeHoliday Inn Unique format in which panel members are presented withdifficult ethical situations found in outdoor drama andasked to suggest courses of action.Moderator: Dale Miller, Playwright/DirectorThe Battle of Tippecanoe, Battle Ground, INParticipants: Jessica AndrewsDirector, Theatre ProgramNational Endowment for the Arts,Washington, DCJohn Ahart, Founding Artistic Director/Principal PlaywrightYour Obedient Servant, A. Lincoln,Petersburg, ILMargaret Bonamico, General ManagerTrumpet in the Land,New Philadelphia, OHDavid Mills, General ManagerViva El Paso!, El Paso, TXRandolph Umberger, PlaywrightStrike at the Wind!, Pembroke, NC5:30-6:30pm social HourHoliday Inn Host: The Cherokee Historical Association6:30-8:30pm Authentic Indian FeastHoliday Inn Smoked Trout, Bear Meat, Buffalo, and Venison;Indian Succotash, Bean Dumplings, Fried Cabbage,Corn Pudding, Parsley Potatoes, Chestnut Bread;Blackberry CobblerMaster of Ceremonies: Bill Hardy, Production DirectorUnto These Hills, Cherokee, NCDinner will be followed by a program of Cherokee culture, legend,and tradition illustrating the unique relationship between thecommunity and the drama.

8:30pm -Holiday InnSunday, October 78:30-9:00amHoliday Inn9:00-10:30amHoliday Inn10:30am-5:00pmCheers and EntertainmentBalladeer: Randy Flack, guitar/vocalsHost: The Cherokee Historical AssociationCoffee and DoughnutsSeasonal and Year-Round Employee BenefitsAn exploration of commonly-offered benefits with specialemphasis on health insurance and skyrocketing premiums.Moderator: Marion Waggoner, Producer/Artistic DirectorTecumseh!, Chillicothe, OHParticipants: Jerry Coffelt, General ManagerThe Shepherd of the Hills, Branson, MOSteve Stevenson, co-ownerAnderson/Stevenson Insurance Co.,Circleville, OHTedi Vaughn, General ManagerThe Jenny Wiley Story, Prestonsburg, KYTour: Area Attractions (Dutch treat lunch)Oconaluftee Indian VillageThe Museum of the CherokeeQualla Arts and Crafts CenterPioneer Farmstead (Great Smoky Mountains National Park)Host: Barry Hipps, General ManagerUnto These Hills, Cherokee, NC

HidesAugust 28, 1990Outdoor Drama ConferenceScott ParkerCB #3240, 201 NCNB Plaza UNCChapel Hill, NC 27599-3240Dear Mr. Parker:Enclosed please find a room contract which states the dates androoms desired for reservations with the Holiday Inn - Cherokee. Pleasenote this is a tentative reservation. You are under no obligation toreserve the rooms therein. The contract basically allows us to explainin writing our cancellation policy and other requirements.However, if you do wish to confirm your reservations with us, youwill need to sign the contract and return it with the amount of depositstated on the contract. This will confirm your reservation. If you findthat you are unable to meet the terms on the contract, we would apprec-iate your contacting us so that we may release the rooms being held foryour group.If you have any questions or require any further information,please feel free to contact me. I look forward to seeing you upon yourarrival.Sincerely Yours,Stephanie BrockSales DirectorHoliday Inn of CherokeeEnclosureHOLIDAY INN® CHEROKEEU.S. 19/P.0. Box 648 ¢ Cherokee, North Carolina 28719 © 704/497-9181Operated by James A. Cooper Under License From Holiday Inns, Inc.�?oRecipient of Top Ten Customer Service Award 1989�?�

ROOMS CONTRACTC) DEFINITE (A TENTATIVE LC) REVISIONTODAY'S DATESALES TRACKINGPERSON CODEPOST ASCONTRACT INFORMATIONORGANIZATIONCONTACT IN CHARGESTREETTELEPHONEROOMS | RATES ARRIVAL AND DEPARTURE PATTERNweet... SINGEES....9DOUBLES @TWINS @@@TRIPLESi QUADSOTHERS @TOTAL ROOMSROOM TAX PORTERAGEADDITIONAL INFORMATIONMEETING ROOM REQUIREMENTSMETHOD OF RESERVATIONS RESERVATIONS RECEIVEDf INDIVIDUAL/DIRECT AFTERLJ ROOMING LIST WILL BE PROVIDED ON A SPACE[1 RESERVATION CARD/ENVELOPE AVAILABLE BASISL} HOUSING BUREAUBILLING INSTRUCTIONSINDIVIDUAL PAY MASTER ACCOUNT METHOD OF PAYMENT OF MASTER ACCOUNT1 ROOMS / TAX - © ROOMS/ TAX 0 CASH O DIRECT BILL **O RESTAURANT �?o© ~RESTAURANT 0 PREPAID 1 COMPANY CHECK** exp.M INCIDENTALS (SPECIFY) OO INCIDENTALS (SPECIFY) [1] CREDIT CARD TYPE DATECARDHOLDER NAMECREDIT CARD NUMBERDEPOSIT INFORMATION : * *EOR PAYMENT OTHER THAN CASH, PLEASE COMPLETETHE CREDIT APPLICATION.Se CONTRACT TERMSTo guarantee rates quoted, the availability of sleeping rooms requested and all other terms of this contract, this contract must be signed andreturned to the hotel by or the rooms may be cancelled.CANCELLATION POLICYIf cancellation of this booking becomes necessary, to avoid forfeiture of any deposits paid or payment of penalties, the hotel must receivewritten notification by| have read the above contract and the hotel�?Tsgroup booking policies printed on the reverse side and constituting a part of this contract andagree to the terms and conditions,CUSTOMER SIGNATURE HOTEL REPRESENTATIVE?TRACE= AL.0; 0_.. OO...Pa Ses ee eewom sAbLey Mu �?o7S.