EAST CAROLINA UNIVERSITY FACULTY SENATE
MINUTES OF APRIL 17, 1990

The eighth regular meeting of the Faculty Senate for the academic year 1989-1990 was held
ne April 17, 1990, in Mendenhall Student Center, Room 244.

Absent were: Vice Chancellor Matthews, Patton (Aerospace), Givens (Allied Health

Sciences), Satterfield (Art), Singhas (Biology), Sykes (Continuing Education), Holte
(English), Cunningham and Pories (Medicine), and Donohue (Theatre Arts).

Alternates present were: Harrington for Terrell (Education), Memory for Jarvis (Music),
and Horns for Spickerman (Nursing).

Agenda Item I. Call to Order
Chair Jim Joyce called the meeting to order at 2:10 p.m.

Agenda Item II. Approval of the Minutes of March 20, 1990
The minutes were declared approved as written.

Agenda Item III. Special Order of the Day

B. Announcements, Jim Joyce, Chair
Joyce gave special recognition to the Senators who will not be serving next year.
The Chancellor has approved Senate Resolutions: #90-31, #90-32, and #90-33
Bob Schellenberger, Chair of the Educational Policies and Planning Committee, will
petition the Senate to hear a committee report today.
Ernie Schwarz has been granted speaking privileges during today's meeting.
In February, the Faculty Senate, along with the Chancellor, passed Resolution
#90-20, #90-23, and #90-25, revising two academic committees and structuring one
new committee. Therefore an editorial change needs to be made to Appendix A,
Section V. of the By-Laws (Page A-12) updating the list of Academic Committees.
The first paragraph should read as follows:

Currently there are two Faculty Senate committees, the Agenda Committee and

the Committee on Committees; three appellate committees, the Due Process Committee,
the Hearing Committee, and the Reconsideration Committee; and 21 academic
committees as follows: Admissions & Recruitment Committee, Calendar Committee,
Career Education Committee, Continuing Education Committee, Course Drop Appeals
Committee, Credits Committee, Curriculum Committee, Educational Policies and
Planning Committee, Faculty Affairs Committee, Faculty Computer Committee, Faculty
Governance Committee, Faculty Welfare Committee, General College Committee,
Libraries Committee, Readmission Appeals Committee, Research/Creative Activity
Committee, Student Retention Committee, Student Scholarships, Fellowships, and
Financial Aid Committee, Teaching Effectiveness Committee, Teaching Grants
Committee, and Unit Code Screening Committee.

C. Chancellor's Report

Chancellor Richard Eakin reported to the Senate regarding the State's $400 million revenue

shortfall and its impact on ECU. According to the Chancellor, the fourth quarter funding

allotment is reduced by over $4 million, which is 11.3 percent less than estimated needs

for the remainder of the fiscal year. He reported on the cost containment measures enacted

since January which included: a freeze on hiring (with few exceptions), limitations on

travel, a five percent cut in departmental operating budgets, energy conservation efforts,

and the formation of an advisory committee to make recommendations for cost reductions.

Given the severity of the state budget situation, the Chancellor announced the following

additional measures for reducing expenditures for the remainder of this quarter:

1. A compete hiring freeze for all state-funded, non-faculty positions (temporary,

i permanent, and student) until July 1, 1990. Searches currently underway may
continue, but no new employees may begin employment prior to July 1, 1990. However,
all prior commitments will be honored.

 
All purchase orders including travel requests will require the approval of the °*"
divisional Vice Chancellor prior to submission to Purchasing. Department heads *
should consider all requests to purchase as likely claims against the 1990-91
budget.

All outstanding purchase commitments for equipment will be reviewed by the Vice
Chancellors to determine status and need for possible cancellation.

Employees may be offered the opportunity to take voluntary leaves of absence ee
without pay but with benefits intact.

The University administration is surveying employee interest in an energy and
cost-saving, modified summer work schedule, one which could be put in place
effective May 14 and would provide for office hours from 7:30 am to 5:00 pm with a
one-half hour lunch break on Monday through Thursday, and 7:30 am to 11:30 am on

Friday.

The Chancellor commented that the problems being faced are derived from an overly
optimistic projection of the rate of revenue growth and that, while this optimism is
problematic now, there were few in higher education and state government who were critical
of the revenue estimates when the state budget was approved. He elaborated that the
financial problems are very likely to extend through fiscal year 1991, but that these
problems are short-term problems and will be resolved. He remarked that the University's
recent planning efforts have given us an even clearer sense of direction and purpose, and
that the State's temporary budget problem should not alter our course.

Several Senators questioned the Chancellor regarding different aspects of the current

budget situation. The Chancellor's responding comments included:
1. There have been no directions from General Administration regarding salaries for
next year. He anticipates that the salary package approved last year will be

reviewed.
No additional cuts in departmental operating budgets are anticipated for the

remainder of the fiscal year; however, all equipment, travel and operating budgets
are being reviewed.

Although there is a hiring freeze in effect until July 1, the appropriate Dean
should be consulted, if the classroom/laboratory situation is difficult to nant a
without student employees.

Although the Joyner Library project has been postponed, ECU will continue to work
through the political process to make the library building project a first priority.
ECU, along with NC State, may be in a worse financial situation than other UNC
system schools. This is due in part to a decrease in out-of-state enrollment.

D. Vice Chancellors' Reports
Dr. Marlene Springer, Vice Chancellor for Academic Affairs reviewed some of the changes
made during this academic year in Academic Affairs:
1. Salary increases were based on merit recommendations rather than across the board
raises.
2. The administration survey is being reviewed and consideration is being given to
possible revision.
3. More budget responsibility has been placed with the Dean of Arts and Sciences.
4. The Dean is studying positive steps to fill positions with full-time rather than
part-time faculty.
Employment policies will change to preclude hiring full time faculty with only
bachelor's degrees, to hire "'al1-but-doctorate" ulty at the Instructor level
only, and to hire at Associate level only in such cases where market demands dictate
such a move.
The budget for the Admissions Office has been transferred directly to Academic
Affairs. With the help of the Chancellor, the admissions staff has been increased
which should enhance recruitment efforts.
More flexibility has been allowed for students to drop or add courses for reason
other than academic. If the student presents a good reason (work schedule, a
commuting schedule, day care, etc.) he/she will be allowed to change his/her class
schedule, with the recommendation from his/her advisor.

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Funds were switched from undergraduate recruiting to graduate recruiting. Dean
Diane Jacobs is currently developing a recruitment program.

The supervision of Caswell Center has been moved from the School of Education to the
Graduate School. This will give the Graduate School more oversight responsibility
for grants and contracts that are central for the operation of the center.

$40,000 of enrollment increase funds were set aside for equipment money. The
Science Department Chairs decided that these funds would go to the Department of
Geology to meet their severe equipment needs.

More money has been put into funding of research grants, teaching effectiveness
grants, and summer grants than in the past.

Commitment to the Honors Program has been increased and Dr. David Sanders has been
asked to consider a program which will mainstream the honors course in the regular
curriculum.

Support to Cooperative Education has been increased by providing a state funded
position. Additional positions must be funded through grants.

Units have been asked to request external evaluations as part of personnel actions
regarding promotion and tenure. Dr. Doug McMillan is collecting data in this regard
for review.

The Admissions Committee is reviewing the policy which states that a person under
the age of 16 cannot enroll in the University.

The Center for International Studies has been established. Dr. Gene Ryan has

been named the director.

The procedure for allocating merit salary increases is being reviewed. This is an
attempt to establish a clear connection between the annual evaluation and progress
toward promotion and/or tenure.

Dr. David Watkins is now serving as Acting Associate Dean in the School of
Education. In this role he will help coordinate the NCATE process.

A summer stipend research program for the School of Business has been approved and
will be implemented.

Annual faculty evaluations for 1989-1990 have been requested from Deans and
Directors.

A policy allowing negotiations for up to three years for tenure of new hires at the
Assistant Professor level has been instituted. These will be reviewed individually
and the expected date for application for tenure will be put in writing. This date
is non-negotiable once approved.

The annual teaching excellence awards have been increased to $1,000.

The stipend has been increased from $50 to $75 for supervising student teachers in
the public schools.

The financial support of the Teaching Fellows program has been increased.

Dr. Darryl Davis has been appointed the Dean of the School of Industry and
Technology.

The Drivers Education degree program is being redefined as a certification program.
Dr. Ken Marks has been employed as Director of Academic Library Services effective
May l.

A task force has been established to study nontraditional students and to consider
revising policies to better meet the needs of these students.

E. Southern Association Accreditation Progress Report

Dr. James LeRoy Smith, SACS Self-Study Director, reported to the Senate that the SACS
Self-Study Steering Committee had met for the second time on April 9th. The committee gave
tentative approval to the list of working committee members and the working committee
charges. By the end of July, the Steering Committee will have approved "The 1990-92 East
Carolina University SACS Self-Study Proposal." This proposal will guide the SACS
self-study activities during 1990-91.

uring 1990-91, each department and program area, as well as most other ECU offices, will

ite a self-study report. These reports will be comprised of responses to a university
questionnaire based on SACS requirements; proposals to overcome any shortfalls will be
included. These will be due in November.

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Thereafter, the SACS working committees will utilize these self-study reports in drafting
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their reports due A LSE. The complete self-study will be compiled over the summer of

1991 for approval in the fall.

F. National Council for Accreditation of Teacher Education Process

Dr. Charles Coble, Dean of the School of Education reported that the School of Education
will be involved in a NCATE and State Department of Public Instruction Accreditation review
on March 3-6, 1991. He elaborated that NCATE accreditation is a requirement for
certification approval by the State Department of Public Instruction. Accreditation is
also required by the Board of Governors. This process is a campus-wide endeavor and
therefore the support of the entire faculty is vital. He reviewed the recommendations of
the Board of Governors task force which have impacted on the Teacher Education Program. In
this regard, many changes have been proposed that place the Teacher Education Program in
compliance with these recommendations. Dr. Coble thanked the many faculty who have been
involved in these endeavors. Lastly, he provided a historical review of the development of
the Teaching Fellows Program. Three years ago North Carolina funded a major program to
support undergraduates who wished to enter Teacher Education programs. These eligible
students have received $5,000 a year for up to four years to pursue a teaching degree. The
Chancellor and Vice Chancellor made a commitment to strengthen this program by allowing the
School of Education to hire a full time director, Dr. Ronnie Van Sant from the English
Department, to coordinate the Teaching Fellows Program activities.

G. Teaching Fellows Program

Dr. Ronnie Van Sant, Director of the Teaching Fellows Program reported that the program had
undergone an evaluation visit on April 9 by the State Commission. She reviewed the past
and present teacher situation in North Carolina and the development of the Teaching Fellows
Program in 1986 to alleviate the shortage of qualified teachers. Each qualified
participant receives a $5,000 per year scholarship loan for up to four years, which is paid
back by teaching one year in North Carolina school for each year the scholarship is
received. The fellows attend regular seminars, campus cultural events, and participate in
additional in-school experiences. They also must commit their summers to the Teaching
Fellows program for travel and internships. Two of the Teaching Fellows, Calvin Braxton ?
and Jennifer Gibbs, presented their personal insights on the program.

H. Parking and Traffic Committee

Dr. Henry Ferrell (History), Chair of the Parking and Traffic Committee, reported that in
December 1989, Vice Chancellor Brown reorganized the Committee into the Parking Policy
Committee. This has allowed the Committee to deal more actively with parking policies. He
reported that parking on campus has moved to a zone concept so that there are fewer areas
where different types of parking are allowed. This has reduced the amount of traffic in
most areas. Additionally, the Committee has reviewed all requests and/or complaints to
consider alternatives to the current parking situation on campus.

Parkerson (History) questioned if the Committee had considered strategies to handle the
problems of student parking on city streets in the Tar River area. Ferrell responded that
it was hard to force students to purchase parking stickers. He indicated that the
Committee had discussed the idea of coordinating the campus and the city transportation
systems. Additionally, the Committee has discussed the parking of state vehicles in a
central location.

I. Faculty Marshals
Dr. Carl Adler (Physics), Chief Faculty Marshal, presented the recommendation on the

composition of Faculty Marshals (see Agenda, Attachment 1). The recommendation was
approved. (Resolution #90-34)

There was no unfinished business.

Agenda Item V. Report of Committees
A. Committee on Committees

Dan Hines (Business), Chair of the Committee on Committees, presented the second reading of

Agenda Item IV. Unfinished Business |

 
.

the proposed changes to be recommended to the Chancellor concerning the charge of the
University Athletic Committee. (A copy of the amended proposed changes was sent to all
' Senators prior to the meeting.) Ernest Schwarz (HPERS) spoke against the proposed changes.
He recommended that the quorum consist of five members of the committee, appointed or
elected. He elaborated that, in the past, a quorum was often difficult to achieve with
@: committee. He suggested that specifying that three must be from the elected members
ld make this even more difficult. Schwarz also spoke against the election of a Chair.
He stated that, in order to benefit the committee, the Chair should be the member with the
most knowledge of athletics.

*
Ds

Wilson (Sociology) made a motion to amend the charge of the University Athletic Committee
to include the following changes:

1. Modify "Section 4.A. Committee Functions" by adding: After reviewing the necessary
records, the Academic Review Subcommittee, composed of the faculty members on the
committee, will report on the academic quality of the athletic programs.

Modify Section 4.B. To Whom The Committee Reports" by adding: The Committee makes
recommendations concerning academic policies that impact the academic integrity of
the athletic programs to the Faculty Senate. The Academic Review Subcommittee will
report its evaluation of the academic integrity of the athletic programs to the
Chancellor and to the Faculty Senate.
Modify "Section 4.C. How Often The Committee Reports" by adding: The Academic
Review Subcommittee will report to the Chancellor and the Faculty Senate each Fall.
Modify "Section 4.D. Power Of The Committee To Act" by adding: The Committee makes
recommendations concerning academic policies and procedures that impact the academic
quality of the athletic program to the Faculty Senate.

The amendment was approved.

"

Woodside (Math) made a motion to amend the charge of the Committee to change the student
membership to two students, one being the President of the Student Government Association
and the other appointed by the SGA. Both students would hold ex-officio status without

Vate. Ferrante (Counseling Center) made a motion to amend the amendment to specify that
e student appointed by the SGA should be a student-athlete.

The motion to amend the amendment passed. There being no further discussion, the motion to
amend the charge of the Committee was considered and approved.

Joyce informed the Senate that the Chancellor has agreed to accept the membership of the
University Athletic Committee and therefore the members will be elected at the April 18,
1990, Senate meeting. Woodside (Math) questioned the membership terms stated in the
"Initial Implementation" section of the proposed changes. He suggested that an editorial
correction be made specifying that, although initially two elected members and two
appointed members will serve a two-year term, the usual membership term is three years.
There was no opposition to the editorial change. The charge of the University Athletic
Committee as twice amended was approved. (Resolution #90-35)

B. Faculty Governance Committee

Gene Hughes (Business), Chair of the Faculty Governance Committee, presented the second
reading of a proposed amendment to Appendix A regarding the method of election of the
Faculty Senate (see March 20, 1990, Senate Agenda, Attachment 3). The amendment to
Appendix A was approved. (Resolution #90-36)

After the Senators voted to suspend the rules, Hughes presented the following Faculty
Governance resolution:

RESOLVED: That an Ad-Hoc Committee, appointed by the Chair of the Faculty, review the
University Implementation Plans as they relate to existing faculty procedures, personnel

@riicies and practices, the University Code and Unit Codes, and other pertinent
University policies affecting Faculty status, rank, and professional responsibilities.
The Ad-Hoc Review Committee shall consult with appropriate University officials, Faculty
Senate Committee Chairpersons, and other persons deemed appropriate in order to report
with its recommendations to the Faculty Senate on the above cited concerns.

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The Ad-Hoc Review Committee shall begin work immediately and report to the

regularly schedule Faculty Senate meeting in the Fall session of 1990.

Hughes reported that the Committee is concerned about the status of faculty gov

relation to the strategic planning process and the University Implementation P

The Committee would identify potential problems and keep the Senate informed of s

problems as they exist. Springer spoke in support of the need for the Committee no

to identify problems/potential problems and to report these, but also to design

strategies to deal with the problems. Hughes responded that resolution strategi would be
part of the recommendation to the Senate. Schellenberger (Business) spoke in support of
the resolution and identified his concern with the timing of the implementation plans. The
resolution was approved. (Resolution #90-37)

C. Unit Code,Screening Committee
Don Sexauer (Art), Chair of the Unit Code Screening Committee presented the Committee s
recommendation that the School of Business Unit Code be approved. The recommendation

passed. (A copy of the School of Business Unit Code is available in the Faculty Senate
Office.) (Resolution #90-38)

D. Faculty Affairs Committee

Carlton Heckrotte (Biology), Chair of the Faculty Affairs Committee, presented
the Racial and Ethnic Harassment Policy, draft of the Sexual Harassment Policy,
recommendation for developing implementation procedures for both policies for en
According to Heckrotte, the Faculty Affairs Committee will develop the implem
procedures for both policies and will hold open hearings for input from the faculty. Joyce
reported that he had received a communication from Marie Farr (English) who could not
attend the Senate meeting. He read Farr's letter which urged the Senate to send both
policies back to the Faculty Affairs Committee for further consideration in cooperation
with the original committees who designed the policies.

Woodside (Math) commented that he disagreed with the concept that the Senate shoul ireo
the Committee to consult with other committees. Sexauer (Art) expressed concern an)
Section III. f. of the draft of the Sexual Harassment Policy, stating that the language
"will be'' is too strong for the document. Wilson (Sociology) responded to Woodside's
comments, agreeing that a committee has the right to ask for information or not. Wilson

(Sociology) supported Farr's idea that the original committees should be consulted. White
(HPERS) agreed with Wilson and recommended that the Faculty Affairs Committee and the two
original committees should meet together and establish some type of consensus regarding the
policies. Bailey (Philosophy) reported that the changes that had occurred in the policies
resulted from careful study and court related decisions. He reaffirmed the need for open
hearings to be held so that all faculty could be involved in revising the policies and
development of the implementation procedures. Vice Chancellor Springer spoke in support of
the Faculty Affairs Committee joining forces with the other original committees.
Additionally, she identified a major fiaw with the draft of the Sexual Harassment Policy in
that it defines sexual harassment only in a situation where there is some reward. Grove
(Home Economics) asked for the committee's rationale for the information in parentheses
relating to the draft of the Sexual Harassment Policy, section III. f. and questioned if
the Committee had considered using the terminology gender and sexual preference rather than
sexual harassment/discrimination based on an individual's sex. Yarbrough (Political
Science) made a motion to return both draft policies to the Faculty Affairs Committee, with
instruction to the Committee to submit final drafts of both policies with implementation
plans to the Senate during the 1990-91 academic year. Wilson (Sociology) amended the
motion to include a suggestion that the Faculty Affairs Committee consult with the two
original committees prior to preparing the final drafts. The amendment was approved. The
main motion as amended was passed. (Resolution #90-39)

E. Curriculum Committee &
Bill Grossnickle (Psychology), Chair of the Curriculum Committee, moved the adoption of the
recommendations in the March 22, March 29, and April 5, 1990, minutes of the Curriculum
Committee. The Senate adopted the recommendations. (Resolution #90-40)

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.F.. Educational Policies and Planning Committee
After the Senate voted to suspend the rules, Bob Schellenberger (Business), Chair of th
‘Educational Policies and Planning Committee, reported that the committee had been asked to
review, as a part of its charge, the implement: tion plans and new programs. The Committee
met in April to consider the proposal for the Ed.D. program. After noting the short
. frame involved, the Committee decided not to take action on the proposal.
hellenberger elaborated that in the future, adequate time should be allowed for review of
proposals and implementation plans that potentially have a big impact on the University.

Agenda Item VI. New Business

A. Ad-Hoc Committee to Evaluate Faculty Governance

Joyce (Physics) presented a recommendation for the appointment of an ad-hoc committee
charged with the responsibility for identifying and resolving problems relating to faculty
governance (see Senate Agenda, Attachment 2). Hughes (Business) offered a friendly
amendment to add "...review of the purpose, structure, and function..." within the "Charge"
statement. The recommendation was approved. (Resolution #90-41)
B. Motion to the Credits Committee

George Bailey (Philosophy), presented a motion to the Credits Committee regarding the
University's policy on transfer credit (see Senate Agenda, Attachment 3). Jones (English)
offered the following friendly amendment:...'trecommending the revision of the University's
policy on transfer credit to permit the transfer of courses in which students have been
previously enrolled at ECU.

Parkerson (History), Kruger (Industry and Technology), and Spickerman (Math) spoke against
the motion, stating that students would use the policy as a strategy to beat the system.
It was suggested that if students were not doing well in courses they would drop them and
take them at another University. Anderson (Education) spoke in favor of the motion noting
that she hoped the Committee would recommend a policy that would be more considerate of
student needs. The resolution passed by a division of the house: 19-6. (Resolution

e 42)
here being no further new business, Chair Joyce adjourned the meeting at 5:15 p.m.

Respectfully submitted,

OYE L clad iw

Belinda Lee
Faculty Senate Secretary Faculty Senate Office Secretary
HKKAKAKKKARRAKEKRARERERRERR AREER RRERRRERAEREREERRERERERRRREEERRERRERERAERRERRREREREREEREERER
RESOLUTION TITLE DISPOSITION
90-34 Composition of the Faculty Marshals Chancellor
#90-35 University Athletic Charge as twice amended Chancellor
90-36 Amendment to Appendix A regarding the method of election

of the Faculty Senate Chancellor
90-37 Ad-Hoc Review Committee esta! shed to review the University

Implementation Plans N/A
90-38 School of Business Unit Code Chancellor
90-39 Return the draft of the Racial and Ethnic Harassment Policy

and the draft of the Sexual Harassment Policy to the Committee

with additional instructions to consult with the two original

committees prior to preparing final drafts. Fac. Affairs Comm

Curriculum Committee Report on Minutes of March 22, March

29, and April 5, 1990. Chancellor

Ad-Hoc Committee to evaluate faculty governance N/A

That the Credits Committee consider recommending the

revision of the University's policy on transfer credit to

permit the transfer of courses in which students have been

previously enrolled at ECU. Credits Committee