EAST CAROLINA UNIVERSITY FACULTY SENATE
MINUTES OF MARCH 20, 1990
The seventh regular meeting of the Faculty Senate for the academic year 1989-1990 was held
on Tuesday, March 20, 1990, in Mendenhall Student Center, Room 244.

“bsent were: Vice Chancellor Springer, Vice Chancellor Connell, Singhas (Biology), Jones
glish), Dudek and Pories (Medicine) and Yarbrough (Political Science).

Alternates present were: Woodside for Daugherty (Mathematics), Lapas for Dodge and Scott
for Lennon (Academic Library Services), Harrington for Terrell (Education), Ironsmith for
Graham (Psychology) and Bruner for Powell (Social Work).

Agenda Item I. Call to Order
Chair Jim Joyce called the meeting to order at 2:10 p.m.

Agenda Item II. Approval of the Minutes of February 20, 1990
The minutes were declared approved as written.

Agenda Item III. Special Order of the Day
B. Announcements, Jim Joyce, Chair

1. Joyce announced the recent death of former Vice Chancellor for Business Affairs,
Cliff Moore. He acknowledged the many contributions Mr. Moore made at East
Carolina University, including his involvement with computer-related activities.
Joyce relayed to the Senate that Mr. Moore worked with Raleigh to allow the
University to spend $750,000 from out-of~state tuition funds to purchase computers
for every academic office, to extend the campus computer network, and to implement
the on-line registration process. The Senate observed a moment of silence in
memory of Cliff Moore.

The Chancellor has approved the Senate resolutions #90-7 through #90-30.

Senate, Academic, and Appellate Committee Chairs are’ reminded that committee annual
reports are due in the Faculty Senate Office no later than Monday, April 30, 1990.

25
oe

a Chancellor's Report
Chancellor Richard Eakin reported to the Senate that on March 9, the Board of Governors
approved a joint report from the Office of State Budget and Management and the Board of
Governors, on the need for management incentives and flexibility at the campuses of the
University. Recommendations in the report cover six major areas of administrative concern,
including: budget flexibility, overhead receipts, purchasing procedures, sales and use
taxes, over-realized receipts, and personnel administration. Chancellor Eakin highlighted
the recommendations within the six major areas, some which will require legislation before
they can be implemented. He stated that implementation of these recommendations will be a
major step in reducing procedures and paperwork, allowing a greater degree of flexibility,
and providing for more efficient management at the campus level. (Chancellor Eakin's
complete remarks are on file in the Faculty Senate Office.)

D. Vice Chancellors' Reports

Dr. Al Matthews, Vice Chancellor for Student Life, acknowledged the concern that many
faculty have had regarding the condition of the residence halls on campus, both from the
standpoint of the physical facilities as well as the living environment. He stated that,
in the past, the University had made a decision that the rent would be the lowest in the
UNC system. As a result, there has been a lack of deferred maintenance, staffing, and
supervision. Approximately one year ago the University began to take action to improve the
quality of living on campus. Vice Chancellor Matthews shared with the Senate actions which
have been taken and plans for the future regarding the following areas:

1. Staffing and Supervision - the employment hours of resident advisors/student staff
have increased over last year by more than 70 percent; advisors are required to
maintain office hours during the evenings and to take periodical tours through the

& building; and students have been encouraged to take a more active role in changing
the conditions in the residence halls.
Security - the lighting program has increased lighting in and around the residence
halls; within the past month, additional student patrols to check the buildings
have been established from 8:00 p.m. to 2:00 a.m. during the week, and from 8:00
p-m. to 4:00 a.m. on weekends.

 
Discipline - a position of zero tolerance has been taken regarding drugs in the
residence halls; residence hall policy established this year states that

students found using marijuana will be evicted from the residence halls. ae ne
Educational Programs - computer labs have been established in six of the residence
halls, four more will be completed during the summer, and the goal is to have
computer labs in all fifteen residence halls by the end of the year. Next year,
Fleming Hall will become an honors residence hall; in the first year, the first
floor will be dedicated to university scholars and teaching fellows; in the cd
second year, the entire facility will be used for this purpose. There are

presently four designated quiet areas on campus, and study areas are being

developed which are independent of the living quarters in each of the residence halls.
Renovation and Maintenance - an architectural firm has completed an extensive
facility audit and has determined that it will take approximately $60 million to
bring the residence halls up to the standard the University desires. Garrett Hall
has been renovated to improve its appearance and cleanliness. Room renovations

are continuing in Scott, Jones and Aycock Halls; Slay and Umstead Halls will be
closed for major renovations, including air conditioning, next summer. Last
December four additional maintenance employees were added to the staff;

maintenance teams have been established to provide a faster response to the
maintenance needs of the residence halls.

Mr. Richard Brown, Vice Chancellor for Business Affairs, reported that he had recently met with
the Budget Commission in Raleigh regarding the status of the State's budget. He referred to
the Chancellor's remarks regarding budget flexibility and reemphasized that this is a positive
outcome of very bad budgetary times. This strategy allows the University to manage its money
more appropriately from a local level; however, in view of the current financial situation,
there is less money to manage.

Mr. Brown provided an historical overview of the events surrounding the current financial
situation. In January, allotments (cash that the University receives to match budget
appropriations) were reduced 8.2 percent. At that time, the University initiated
strategies which have proven to be effective. These include a fairly evenly applied hiring
freeze and the setting aside of funds to deal with cash shortages. He emphasized, however
that the financial situation remains grave and that the Budget Commission has indicated
that there is now a $205 million revenue problem (the worst budget situation North Carolina
has experienced in twenty five years). It is projected that this financial situation will
continue for the next three years. Vice Chancellor Brown stated that he anticipated
additional allotment reductions during the fourth quarter. Additionally, the state plans
to impound (delay until some source of revenue is identified) capital project funds. The
state is exploring financial strategies, such as postponing payments, to get through the
fourth quarter. The University is continuing to explore strategies to operate more
efficiently. In this regard, the Chancellor has established a Budget Reduction Advisory
Team whose role is to offer suggestions to improve services while conserving costs.

Wilson (Sociology) questioned Vice Chancellor Brown regarding the magnitude of financial
problems anticipated from the budget office. He responded that a $170 million problem is
projected for next year, which includes the salary increases that have already been
approved. Chamness (Allied Health Sciences) questioned Vice Chancellor Brown regarding the
status of the Joyner Library project. He responded that although there is* concern
regarding the funding needed for the library project, the University is continuing to work
through the political process to make the library a first priority.

E. Layton Getsinger, Manager of Business Operations and Chair of the Utilities

Conservation Committee.
Mr. Getsinger reported that the University has traditionally set the thermostats in offices,
classrooms and residence halls (with air conditioning) at 78 degrees year round.
In an effort to reduce costs the Utilities Conservation Committee recommended the lowering
of thermostats to 68 degrees. The University realized an approximate $14,000 reduction
last month for natural gas costs and deferred spending $111,000 on #2 fuel oil. Other
initiatives that the Committee has identified to conserve costs include: transferring the
operating costs of Wahl Coates School to the Pitt County School System and implementing of a
dorm energy awareness campaign that will take place next month.

Pp -

tab v -

 
e
He“expla ned that the University pays both a utilities demand charge and an energy consumption

chargé.’ The demand charge is set in August and September for year round payment, depending on
the amount of energy consumed during the peak periods for those months. Last year it was 9600
kilowatts. Therefore, the utilities base rate is $125,000 per month. In this regard, a
vigorous campaign will be initiated in the beginning of Fall Semester in hopes to decrease the
demand rate for next year. He acknowledged that the University spends $6.5 million per year on

ities and that a reduction as low as 1% would be a substantial asset to the University.

other strategy being implemented is the replacement of light bulbs on campus with energy

efficient ones. Additionally, the purchase of gas heaters (satellite boilers) to be placed
strategically on campus to reduce costs of generating steam in the summer is being explored.
The current system costs $1,840 per day in the summer when, in actuality, the University needs
approximately 1/20 of the steam generated.

F. Southern Association Accreditation Progress Report

Dr. James LeRoy Smith, SACS Self-Study Director, reported to the Senate that the four-day

SACS accreditation visit has been set for March 26-29, 1992. He identified the five

working committees that have been established and the committee chairs who have been

appointed. These include: Institutional Purpose, Steve Thomas; Institutional Effectiveness,
Bob Schellenberger; Educational Program, Bob Thompson; Educational Support Services, Janice
Faulkner; ‘and Administrative Processes, Helen Grove. The five committee chairs will be serving
on the 22 member Steering Committee. The Steering Committee will meet on April 9, 1990, to
approve the charges of the working committees and committee memberships. Their recommendations
will be forwarded to Chancellor Eakin and Vice Chancellor Springer. A copy of the draft
committee charges and a listing of subcommittees was provided for each senator, and is also
available in the Faculty Senate Office. Smith reported that a monthly newsletter will be sent

out to keep the faculty apprised of the SACS self-study process, activities and progress being
made.

G. Approval of Spring 1990 Graduation List
Joe Ciechalski (Education) moved approval of the Spring 1990 Graduation List. The motion
passed. (Resolution #90-31)

Ge: Item IV. Unfinished Business
nit Planning Committee Progress Reports

1. College of Arts and Sciences - Dr. Carson Bays (Economics) reported that nine
members had been appointed by Dean Ryan in September to serve on the Planning
Committee. The committee solicited written advice from each department and from
individual programs and used this written information to develop a draft plan
which has been circulated to all faculty. Two open forums will be held within the
week for faculty to give input regarding the draft. Following the open forums,
the committee will revise the draft based on the comments received and will be
presenting the final document to Dean Ryan on April 2, 1990.

School of Allied Health Sciences - Dean Ron Thiele reported that the School of
Allied Health Sciences is in the final stages of the planning process with
approval of the priorities for action and the major goal statement by the
Administrative Committee. He indicated that the planning process with the School
originated at the department level. Information was shared through departmental
chairs who comprised the Administrative Committee. Dean Thiele shared with the Senate
the major goal statement of the School of Allied Health Sciences.

School of Nursing - Dr. Phyllis Horns reported that the three departments within
the School had each identified a faculty member to serve on the Unit Planning
Committee, along with Associate Dean Terri Lawler and herself. The faculty have
been actively involved in the process through written input, and an open

forum. Eight general areas have been identified from which goal statements

and action plans are necessary. These include: educational programs in Nursing,
School image, research mission, patient care, faculty practice, student and
faculty diversity, physical resources, and nursing's role in rural health
initiatives.

School of Industry and Technology - Dr. Darryl Davis reported that the School of
Industry and Technology is making progress in their planning efforts, primarily
due to an extensive self study process the School underwent during 1988-1989 in
preparation for a re-accreditation visit; as well as a major planning document
prepared at the request of the Chancellor and Vice Chancellor during Fall
Semester.

 
The need for this document resulted from the changing nature of the curriculum and
academic program. The committee has completed an assessment of the prograi% »
information has been shared in draft form to the faculty; and open meetings ¥Yarve seen
held. Issues being considered include professional development, assessment of
instruction and assessment of program quality.

»

Agenda Item V. Report of Committees
A. Committee on Committees

Dan Hines (Business), Chair of the Committee on Committees, presented the first reading - |
the proposed changes to be recommended to the Chancellor concerning the charge of the
University Athletic Committee (see Agenda, Attachment 1). Woodside (Math) expressed

concern about the quorum as stated. The statement would feasibly allow for a quorum of three
appointed faculty members and one elected faculty member. He elaborated that the idea is to
get faculty input from elected members. He suggested a quorum of five faculty members, three
of whom are elected members. Ferrante (Counseling Center) complimented the Committee's
progress, and further elaborated that he hoped at some point the focus would be on the student
athlete who is at the center of this complex issue. Moskop (Medicine) questioned Hines
regarding the Committee's discussion of whether the Chair of the Committee would be elected
from the faculty membership. Hines responded that this had been discussed. Also discussed was
the issue of the NCAA faculty representative, who is appointed by the Chancellor, serving as
Chair of the Committee. Hines elaborated that the Committee on Committees did not wish to
specify who would be chair. Wilson (Sociology) spoke in favor of including two students on the
Committee, one an honor student. Additionally, he commented that an academic subcommittee
should be formed (excluding the students and the non-faculty members) to examine records and
evaluate the academic integrity of the program. He proposed the addition of the following
statement under the committee functions: '‘'After reviewing the necessary records, the Academic
Review Subcommittee (composed of the eight faculty members on the committee) will report on the
academic quality of the program."' Judy Sadler (Library and Information Systems) made a motion
to direct the Committee on Committees to study the suggestions made for the second reading.

The motion carried.

Hines presented the recommendation pertaining to the publication of Academic Committee
charges (see Agenda, Attachment 2). Joyce announced that the Chancellor has indicated an
interest in investigating the electronic means of storing these materials, and if the ’
recommendation passes, the Chancellor has asked the Senate to provide him with the Committ
charges. He will discuss with the Computing Center the placement of the document on computer
for easy access and availability. The recommendation was approved. (Resolution #90-32)

B. Faculty Governance Committee Z
Eugene Hughes (Business), Chair of the Faculty Governance Committee, presented the first

reading of the proposed amendment to Appendix A regarding the method of election of the
Faculty Senate (see Agenda, Attachment 3).

C. Curriculum Committee

Bill Grossnickle (Psychology), Chair of the Curriculum Committee, moved the adoption of the
recommendations in the February 22, 1990, minutes of the Curriculum Committee. The Senate
adopted the recommendations. (Resolution #90-33)

Agenda Item VI. New Business
There being no new business, Chair Joyce adjourned the meeting at 3:30 p.m.

Respectfully submitted,

‘Pelondad. Ree oto Ww Kon

Belinda Lee ~~ Lori, Lee

Faculty Senate Secretary Faculty Senate Office Secretary
HKAKIKAAR AER RIERA AE RAKE ERR REE RERRRERERERREREREEERRERERERRERRERERRERERERERER ERE RERERERERRERER

RESOLUTION # TITLE DISPOSITION

#90-31 Approval of Spring 1990 Graduation List chancellor
#90-32 Recommendation pertaining to the publication of Academic

Committee charges Chancellor
#90-33 Curriculum Committee Report on Minutes of February 22, 1990 Chancellor

nN