EAST CAROLINA UNIVERSITY FACULTY SENATE MINUTES DECEMBER 9, 1985 The fourth regular meeting of the Faculty Senate for academic year 1985-86 was held on reading day, Monday, December 9, 1985 at 2:10 p.m. in Mendenhall Student Center, Room 244, with Chair Ken Wilson presiding. Members absent were: Chauncey (Music), Keeter (Technology), Morrison (Chemistry), Joyce (Parliamentarian) Alternates present were: Chappel for Gooding (Business), Song for Yarbrough (Political Science), Read for Jones (Read is not an alternate member) (Science Education) Agenda Item II: Approval of Minutes The Chair announced the following corrections to the minutes of November 19, 1985. The News & World Report article was titled, "The Best Colleges" and the number thirteen was not mentioned. A misspelling on the last page of the attachments, line 3, was corrected to efficacious. The minutes were approved as corrected. Agenda Item III A: Announcements SENATE ANNOUNCEMENTS 1. Dr. Trenton Davis asked me to remind the Senate that when the Chancellor approved the system of academic committees, he added the following condition: “That when an academic committee deals with matters which directly concern any administrative official, these matters should be discussed with the person during the development of a proposed policy. Further, the official should have adequate input before the finished resolution is presented to the Senate. This would not only involve ex-officio committee members but would involve working with any administrator involved in a particular policy under consideration." He noted that our Committees are doing a good job of consulting. 2. The following Ad Hoc Committees on the Chancellor Search met recently and elected Conveners: Development of Search Procedures - Carl Adler Development of Campus Interview Procedures - Ione Ryan Dot Clayton, Political Science, reports that ICPSR, of which East Carolina University is a member, is the largest data consortium in the United States. The University of Michigan at Ann Arbor gives faculty access to the data collected. The subjects covered are not just political science and sociology, but are enormously varied. As a member, we have a right to request data which faculty members can use for research or classroom purposes. A master list of all resources is available. If interested, please contact Dot Clayton in Political Science, Brewster A-123. 4. We are all saddened by the recent loss of our colleague, Wes Crawley (Art). He will be missed throughout the University. A moment of silence was observed in memory of Professor Crawley. Agenda Item III B: Mr. Ralph Kinsey The Chair welcomed and introduced the Chair of the ECU Board of Trustees. Mr. Kinsey thanked the faculty for their important role and superior quality. He also expressed his gratitude, as Chair of the Trustees, for the excellent administration of Chancellor Howell and his administrative staff. Mr. Kinsey addressed the great changes that have taken place in the past 25 years wherein the budget has increased by 16 times. Faculty have increased from 180 to over 1900, student enrollment and degrees granted have doubled and the value of real property has increased to 400 million dollars. The challenge of the future is to improve quality instead of quantity, especially in the light of a declining student age population, and the demands on a state budget that already spends 68 cents out of every dollar on education. The revenue for growth will be less and salary protection will be a high priority in the Board of Governors’ allocation of its budget. The Chancellor Search Committee, by law, will include trustees, faculty, students, and alumni. The Chair of the Trustees is also Chair of the Committee by law. Two candidates will be nominated to the President of the UNC system, who will also be directly involved in the search. Mr. Kinsey served on the last Search Committee of thirteen and would prefer a Committee of eleven on this search. He asked the Faculty Senate to nominate three faculty. These nominees' names should be accompanied by a letter giving the strengths of the candidate for the task at hand. There should be a representative from the professional schools and Arts & Sciences, one from the School of Medicine, and one should be a ‘minority representative. Jo Ann Bell will serve as Executive Secretary of the Committee without a vote. The Search Committee is to be established by mid-February and the names of the faculty representatives forwarded to the Trustees no earlier than by Jan. 20, 1986, but no later than February 1, 1986. The faculty are encouraged to submit their suggestions for Chancellor and there will be sessions on campus to hear input. The Chair assured the faculty that the Search Committee will base their decision on their own deliberations, free from outside pressure. The candidates names will be ready early in 1987. Mr. Kinsey established the following tentative chronology and schedule, stressing its tentative nature. The Board will meet January 17, 1986, and will review and possibly approve the criteria for the new Chancellor. February 1, 1986, advertising will begin. Initial review of applicants will begin in mid-April. In May the Search Committee will meet on campus and will begin interviews the last two weekends (Thursday and Friday) of June and will continue through August. Interviews will also be conducted in the candidates’ institutions by Mr. Kinsey, JoAnn Bell, one faculty member and one trustee. Faculty elected to the Search Committee should recognize that their consent carries with it a commitment to be available during the summer. During Fall Semester, campus visits of the candidates will take place. The President of the UNC system will conduct independent meetings with the candidates. By January 1987 the Search Committee will make its recommendations to the Board of Trustees. The floor was opened to questions. Gene Ryan asked if there will be on-campus interviews where the faculty will meet and question the candidates. Mr. Kinsey replied affirmatively noting that a Committee will be established for these visits. He also explained that the University is in the selling business to the candidates and faculty need to keep this in mind. N. Mayberry asked if Mr. Kinsey's definition of a minority representative included women. Mr. Kinsey replied that Chancellor Howell assured him it does. C. Kledaras asked if the nominations to the Search Committee had to be from the Senate. Mr. Kinsey explained that the Senate was to make the nominations as representatives of the faculty. Nominations for Chancellor can be made by any faculty member to the Search Committee. Mr. Kinsey also informed the Senate of former Chair James LeRoy Smith's request that the Chair of the Faculty Senate be given a seat at the Board of Trustees’ table during meetings. Mr. Kinsey has agreed to the request. Existing procedures and rules regarding the forwarding of resolutions will continue as before, namely through the Chancellor. The Chancellor remains the sole spokesman for University policy. The Chair of the Senate will not take part in executive sessions and the decision to seat the Chair of the Senate will not be binding on future Chairs of the Board of Trustees. Chair Ken Wilson thanked Mr. Kinsey for his work on the search process, and also for giving him a seat at the Board of Trustees’ table. Agenda Item III C: Faculty Assembly Report The report was presented by Faculty Assembly Representative Emily Boyce. (See Attached) Faculty Senators have copies of the Faculty Assembly Resolutions. Agenda Item IV: Unfinished Business James LeRoy Smith presented the report of the Ad Hoc Committee on Criteria for Chancellor Search, The Senate reviewed the proposed criteria as distributed at their desks. Emily Boyce moved and R. Haritun seconded the acceptance of the report. During discussion several editorial suggestions were accepted. O'Brien objected to the less-than-academic use of “heaped upon” in the last paragraph and suggested it be changed to “directed towards". H. Ferrell moved that the whole section following the word “active” be eliminated in the last paragraph. Gene Ryan seconded and the motion to amend passed on a voice vote. Ryan questioned the changes in paragraph four following "Therefore a successful candidate”. He noted that it singled out the professional schools but does not mention the School of Arts and Sciences. Discussion followed on the wisdom of singling out professional schools. Gregory moved and Schellenberger seconded that the paragraph be amended to change the words “many of which may differ from" to "as well as". Ferrell suggested that the words "than of the traditional academic setting" be changed to "the College of Arts and Sciences", This was accepted as a definition. The motion to amend and define as stated above passed. Vincent questioned if the verb in “motivate to excellence" should be "facilitate". Schellenberger replied that management uses the term motivate, C. Kledaras moved to accept the report as amended. Terrell seconded and the motion passed unanimously. (See attachment titled Philosophy and Goals) (Resolution 85-42) Kledaras asked for clarification of whether the nominees to the Search Committee had to be faculty Senators. K. Wilson clarified that the nominees do not have to be Senators. Discussion followed on how best to implement the voting process for the nominees to the Search Committee. The next meeting of the Senate is not until January 28, 1986. A voting process that insured meeting the criteria set by Mr. Kinsey for the search nominees has to be established immediately. It was the sense of the discussion that the Chair notify the faculty by letter immediately, outlining the criteria ,and especially noting the summer availability commitment, and the need of a letter of support outlining qualifications. Other suggestions included nominating five or six faculty, or holding the elections without regard to the various categories requested. Another solution suggested was to have a Committee develop procedures for the election. C. Adler moved and R. Haritun seconded that the Agenda Committee be charged with developing the procedures. During discussion the pressures of the time frame regarding the meeting of the Agenda Committee and the Senate's adopting the procedures were noted, Mayberry moved and Ryan seconded an amendment to the motion;that the Agenda Committee report the procedures to a special called meeting of the Senate in January. The motion to amend passed, The motion to have the Agenda Committee prepare the procedures also passed. (Resolution 85-43) Agenda Item V A: Curriculum Committee B. Grossnickle, Chair of the Curriculum Committee, presented the report as found in the minutes of November 14, 1985 and November 21, 1985. The actions of the Committee as recorded in the minutes were approved. (Resolution 85-44) Ferrell questioned the catalogue publishing process and suggested that there be two catalogues with one being distributed every year. He suggested a catalogue with open binding (loose leaf) so that it could be added to at any given time. Grossnickle agreed to the idea of a loose-leaf binder for catalogue due to the time factor involved in the publication of a catalogue. He stated that there wouldn't be a supplement this year and that the new catalogue would be about six months out of date by the time it is published. It is a burden to publish due to frequent changes. James LeRoy Smith recommended that EPP might discuss the issue. Vice Chancellor Volpe agreed that EPP should investigate the policy. As Chair of EPP, Emily Boyce agreed to present the topic to the Committee for discussion. Agenda Item V B: Calendar Committee Ruth Jones, Chair of the Calendar Committee presented the report. The Calendar Committee recommended the following dates for beginning early registration: Fall 1986 November 10, 1986 Spring 1987 March 30, 1987 Fall 1987 November 9, 1987 Spring 1988 March 28, 1988 Ed Ryan asked for the dates for spring 1986. R. Jones explained that these were in the catalogue, They were tentative dates because the Committees involved had expressed the wish to have experience with on-line registration first. Those dates were therefore subject to change by the Ad Hoc Committee on On-Line Registration. R. Haritun moved and Schellenberger seconded that the report of the Calendar Committee be approved. The motion passed. (Resolution 85-45) Agenda Item V C: Libraries Committee David Lawrence, Chair of the Libraries Committee, presented the resolution of the Committee as included in the agenda. He outlined the history of the library's space problems. An outside firm was consulted on library space needs. The problems include inefficient space usage, inadequate study space, special rooms such as microforms and media being out of space, there is no room for a map collection that has to be housed elsewhere, and a room for personal computers has further aggravated the problem. Seating for study space has been reduced to one-quarter of what it should be. The sense of the Libraries resolution was to give the faculty an opportunity to add its voice to that of the library staff as another constituency advocating the top priority of this request. Vice Chancellor Volpe commended the Committee on its work and noted that the library expansion has been given top priority by the Division of Academic Affairs in its budget request of twenty two-million dollars for library expansion. He suggested a change in wording from “urges” to “supports” so that the resolution makes clear that the administration also approves of making this a top priority. Lawrence accepted this as an editorial change. R. Haritun spoke in support of the resolution and expressed her appreciation both of the space needs and the excellent service of the library staff. Rees moved and Haritun seconded that the resolution be adopted. (Resolution 85-46) During discussion it was noted that a change of wording was necessary to make this a faculty senate resolution. The wording was changed to read "Therefore be it resolved that the Faculty Senate of East Carolina University supports the administration of East Carolina University in its giving major expansion of Joyner Library the highest priority for capital expansion of academic facilities on this campus”. Vice Chancellor Volpe clarified that Joyner Library has already been given first priority by the academic division in its budget request to the central administration. The motion as reworded editorially was passed unanimously. Agenda Item V D: Educational Policies and Planning Emily Boyce reported on the first two items of the Committee's recommendations and noted that they were joint recommendations of the Athletic and EPP Committees following a presentation to the Committee by Ms. Pam Davis, head of the Cheerleaders Squad. Ms. Davis introduced two cheerleaders, J. K, Elkins and Susan Hartley and explained that cheerleading is now recognized as an athletic activity requiring rigorous training, coaching and preparation. The cheerleaders participate in championship competitions state-wide and nationally. The guidelines attached to the agenda are for both universities, high schools and junior highs, Those parts in parentheses are specificially for high schools and junior highs. Of special interest are the safety procedures. Proper safety techniques are emphasized in practice, especially mounting, dismounting, stretching exercises and the use of spotters and mats. Three-high pyramids are used by all college and university competitors. Two and a half high pyramids are used in high schools. The cheerleaders demonstrated the difference between a locked standing position and the lunge or crouch necessary for a half position. They feel safer in the locked standing position for a three-high pyramid than when required to adopt the lunge or crouch which is less stable in the two and a half high position. Ms. Davis explained that these guidelines have been recommended to all 16 universities of the UNC system by President Friday. Discussion followed. Boklage asked if correspondence regarding guidelines was received from other universities. Ms. Davis replied that Duke sent them their guidelines which prohibit all off-floor cheerleading. R. Haritun moved and Denney seconded that recommendations 1 & 2 of the EPP Committee as recorded in the agenda be approved. The motion passed. (Resolution 85-47) E. Boyce introduced recommendation #3 and moved its adoption. James LeRoy Smith seconded and the motion passed unanimously. (Resolution 85-48) Agenda Item VI: New Business eee a ee OT AMESS J. Rees presented a resolution from the Theatre Arts department. (See Attached) Rees explained the concern over the interference foreseen at the public end of the radio frequency band if the student station's power were increased. A tower of 154" is considered a low tower which could create a blanketing effect from 1/2 a mile to a 1 mile radius; together with an RF interference with TV equipment. The solution of moving the tower outside of Greenville would add to the cost to students. The public relations problems caused by blanketing out WVSP, WUNC and particularly WIEB seem to offset the increased cost. E. Boyce moved and James L. Smith seconded the acceptance of the resolution. Discussion followed. Vice Chancellor for Student Life Elmer Meyer gave a history of the student station and media boards actions. The media board voted to look both at increasing power and changing the frequency last September. Engineers consulted reported it was best to stay with the 91.3 frequency. Another station, over which the University has no control, could move into that frequency and that might cause even greater interference problems. The request for increased wattage is still be investigated. The Student Productions Director of the student radio station, Jeff Chester, was given floor privileges. He explained that students on the outer edges of Pitt County have reception problems at the current wattage. A Wilmington station also at 91,3 is planning to increase wattage to 29,000 watts. The primary goal is to raise WZMB's wattage to 3,000 watts. The secondary goal is to maintain good public relations. This might entail moving to another existing tower or building a new one. Rees asked if the construction permit is granted what would stop the construction. Meyer replied that the media board is still studying this. In response to a question on the type of programming, Mr. Chester replied that the primary music is progressive rock and roll. There is also 10 hours of jazz, and 8 1/2 hours of classical music Saturday morning and Sunday afternoons, and 6 hours of contemporary gospel. Other types include heavy metal, some soul and some reggae. There will be no format changes. A question was raised concerning to whom the resolution is addressed. Vice Chancellor Meyer suggested that copies of the resolution be sent to his office, the Chancellor, the media board, and the Student Life Committee of the Board of Trustees. C. Adler moved to include the word Chancellor. M. Ironsmith seconded. The amendment to the resolution passed. The question was called and the amended motion passed on a voice vote. (Resolution 85-49) In the mélée to adjourn, the secretary failed to get the floor to thank those in charge of the provisions for holiday cheer. The meeting adjourned at 4:43 p.m. Respectfully submitted, / J + Nancy Mayberry n Mm. Sharon Bland b. Faculty Senate Secretary Faculty Senate Office Secretary Resolutions passed by the Senate: 85-42 Philosophy & Goals and Criteria submitted by the Ad Hoc Committee on Criteria for Chancellor Search 85-43 Charge to the Agenda Committee to develop procedures for the election of nominees to the faculty positions of the Chancellor Search Committee Curriculum Committee Report (See Agenda) Report of the Calendar Committee Libraries Committee Resolution (See Agenda and amendment to resolution in minutes) EPP Committee recommendations 1 & 2 regarding Cheerleading (See Agenda) EPP Committee recommendation 3 (Resolution to Chancellor) (See Agenda) Theatre Arts Resolution (See Attached)