FACULTY SENATE MINUTES September 17, 1985 The first regular meeting of the Faculty Senate for the academic year 1985-86 was held on Tuesday, September 17, 1985 at 2:10 p.m. in Mendenhall Student Center, Room 244, with Chair Ken Wilson, presiding. Members absent were: Gallagher (Home Economics) , Pteree—Hursing?, Vincent (Nursing). Alternates present: Boklage for vacant seat in the School of Medicine. Agenda Item II: Approval of the Minutes Minutes of April 23 & 24, 1685 - The Chair announced the following: The date of the Dawson letter mentioned on page 5 of the April 23 meeting under Agenda Item VA was April 10, not March 15. Under Agenda Item VB, the motion to dissolve the Ad Hoc Unit Code Screening Committee should read "once all units have approved codes." The Chancellor has approved all unit codes and the committee is dissolved. On page 6, the word "should" was inadvertently left out under Agenda Item VIB. The sentence should read "V. C. Meyer added that the Student Government Association and the Student Athletic Board should also consider the resolution." The minutes were approved as corrected. Agenda Item IIIA: Announcements 1.. The Chair welcomed the new Secretary of the Faculty Senate Office, Sharon Bland, and asked the faculty's indulgence in giving the office a little extra lead time until the transition is completed. He recognized the Past Chair of the Faculty Senate, James LeRoy Smith, who moved a resolution to thank the former Secretary of the Faculty Senate Office, Helen Ruff Broaddus, for her years of dedicated and exemplary service to the faculty and the Faculty Senate Office. James Rees seconded the motion and it passed with a round of applause (Resolution 85-32). The Chair, Ken Wilson, presented Helen with a plaque to commemorate her service. Chancellor Howell has responded to Resolutions 85-11 through 85-31 (see letter of June 5, for Resolutions 85-11 through 85-25 and 85-30 through 85-31. Resolutions 85-26 (Political Science Code), 85-27 (History Code), 85-28 (Mathematics Code), and 85-29 (English Code) were approved in separate letters.) Five: search committees for Unit Heads are operative: Science Education (newly formed) Carol D. Hampton, Chair Charles Bland, Biology 5. Science Education, Continued Floyd Mattheis, Science Education Moses Sheppard, Science Education Floyd Read, Science Education Physics (begins search anew) Carl Adler, Chair George Bissinger, Physics Byron Coulter, Physics Ted McEnally, Physics Caroline Ayers, Chemistry Geography and Planning Ennis Chestang, Chair Pia Leahy, Geography Simon Baker, Geography Mulatu Wubneh, Geography Maurice Simon, Political Science Health, Physical Education, Recreation and Safety George Williams, Chair David White, HPERS Karen Hancock, HPERS Joe Shrader, HPERS Emily Boyce, Library Science Catherine Bolton, HPERS History A search committee is being formed. Brochures concerning Teacher's Liability Insurance are available in the Senate or Personnel Offices. Appendix D indicates that Faculty Affairs Committee will serve as Faculty Grievance Committee. In March 1980 the Faculty Senate increased the size of the committee from six to eight but this change was not incorporated in the revision of the Faculty Manual. Please make the change on page D~18, The Faculty Research Shuttle Service is being continued through 1985-86, as stated in the 8/28/85 memo from Vice Chancellor Volpe. Anyone interested in utilizing this service should make reservations through the Continuing Education Office (Ext. 6143). A copy of the Annual Report of the Faculty Senate for 1984-85 has been placed on your desk. James LeRoy Smith reports that, in his meeting with Bob Ussery this past June, he authorized Mr. Ussery and Institutional Research to divide the first three questions on the Teaching Effectiveness Short Form into nine components. This will allow data to be compiled clearly with regard to Announcements, Continued each component. Data will also be compiled by combining the components back together. Applications for the 1986 Stipend Program and the 1986 National Fellowship Program are now available in Vice Chancellor Volpe's office. Please call Karen (6241) if interested. The deadline for the Summer Stipend Program is October 1; therefore, applications should be in the Academic Affairs Office by September 23, 1985. The deadline for. the new two-year catalogue is January 1, 1986. If your unit is planning on curriculum revisions, they must be through the Curriculum Committee in November. The Dawson letter on Attrition, Retention and Graduation Rates has been forwarded to the appropriate committees. Our five year report to the Southern Association of Colleges and Schools will be due next year. They are asking us to develop ways to evaluate the outcomes of our educational programs. You will be hearing more about this in the coming months. The Academic Liaison Committee on On-Line Registration has recommended that we try to reduce the registration period to ten days and move it as late in the semester as possible without interfering with end-of- semester work. Due to a variety of constraints, the recommended dates for fall are November 14 through 27. Academic Committees should be observing this process since they will need to consider these issues as we gain enough experience to consider institutionalizing (or changing) the Ad Hoc rules developed for the transition. Dr. JoAnn Bell is serving as Executive Secretary of the Chancellor Search Committee. She is currently developing the process for faculty input. All faculty will soon be receiving a communication from the Committee asking for their individual input. The Committee is also planning to solicit input from all organized faculty groups. Organi- zations desiring to have input Should send a note to Dr. Bell. Faculty Governance has met and discussed a topic included on today's agenda. If there are no objections, we will receive their report under Unfinished Business. The Chair introduced Roger Sharpe, People for the American Way. Mr. Sharpe addressed the issue of a number of organizations that have been formed to examine the curriculum of public education. He quoted from the 1868 Constitution of the State of North Carolina which guarantees freedom of both education and religion. An organization entitled "Accuracy in Academia" plans to have members monitor professors in universities and to report to the public. People for the American Way, Continued People for the American Way is dedicated to preserving the rights of professors to academic freedom, freedom of ideas and students' rights to freedom to learn. Agenda Item IIIC: Discussion of Chancellor Search Committee The Chair called the Senate's attention to Dr. JoAnn Bell's role as Executive Secretary to the Chancellor Search Committee and asked for comments or advice from the Senate. Dean Ryan asked if the make-up of the Search Committee has been decided. It is the Chair's understanding that Dr. Bell is charged with organizing faculty input for the committee following the directions of Ralph Kinsey, Chair of the Board of Trustees. Discussion ensued on whether the time is appropriate to move a resolution that there be faculty members on the Search Committee. Chancellor Howell noted that Mr. Kinsey had expressed his intention at the Fall Convocation to have faculty involvement in the Search Committee. In his capacity as Chair of the Faculty Assembly, James LeRoy Smith noted that in the search for President of the University of North Carolina System faculty were involved in an advisory capacity to draw up criteria, but there is still no faculty representative on an actual search committee, and a search is in progress. Henry Ferrell suggested that the resolutions from the Faculty Senate that had gone forth to the Board of Trustees in the previous two searches for a chancellor be resurrected and brought to the next meeting. It is not only important to have faculty representation on a Chancellor Search Committee, but the mechanics of how they get there are also important. Agenda Item IIID: Elections The Chair drew attention to the charges and criteria for membership of the Hearing, Due Process and Reconsideration .Committees as attached to the agenda. Hearing Comittee Miriam Quick was nominated. Constantine Kledaras moved and William Cain seconded that nominations be closed. Miriam Quick was elected to the 1988 term by acclamation. Floyd Read was nominated as alternate. Rosalie Haritun moved and Constantine Kledaras seconded that nominations be closed. Floyd Read was elected by acclamation to the 1988 term as alternate. Due Process Committee : James LeRoy Smith moved that the three members whose terms were expiring be nominated. Robert Morison objected and Smith withdrew the motion. Larry Hough, Ione Ryan and Paul Haggard were nominated. Nancy Mayberry moved that nominations be closed. It was seconded and passed. Hough, Ryan and Haggard were elected to the 1987 terms. Due Process Committee, Continued Three alternates were nominated; Emily Boyce, Fred Ragan and Connor Atkeson. Constantine Kledaras moved and Rosalie Haritun seconded that nominations be closed. The motion passed and the three nominees were elected by acclamation to the 1987 terms as alternates. Reconsideration Committee Stella Daugherty, James LeRoy Smith and Bea Chauncey were nominated. James LeRoy Smith was ruled ineligible because of his chairmanship of a department. Robert Muzzarelli was nominated but ruled ineligible since he is a unit head. Robert Woodside and Keats Sparrow were nominated. William Cain moved and Robert Schellenberger seconded that nominations be closed. The motion passed. James Joyce and James LeRoy Smith served as tellers. There was no election on the first ballot. Madge Chamness and Emily Boyce served as tellers on the second ballot. First Ballot ~ Second Ballot Chauncey 9 2 Daugherty 17 31 Sparrow 12 10 Woodside 10 9 Ballots Cast 48 52 Stella Daugherty was elected on the second ballot to the 1988 term. In regard to alternates, Stephen Thomas raised the question of whether Muzzarelli as a unit head was eligible. Discussion ensued on whether a precedent should be set. James LeRoy Smith moved that Muzzarelli's name be removed from the list of alternates. It was seconded and passed on a voice vote. . The following alternates were nominated: Keats Sparrow, Ted Ellis, Robert Woodside. Wes Crawley moved that nominations be closed. Constantine Kledaras seconded and the motion passed. The Chair ruled that the person receiving the highest majority would serve the longer term. Stephen Thomas asked if a person on one of these committees becomes a chairman, does he become ineligible for service? The Chair ruled that the present action seems to make that true. The vote totals were as follows: Sparrow Ellis Woodside Ballots Cast Reconsideration Committee, Continued ee] Sparrow was elected to serve the 1988 term as alternate. Ellis was elected to serve the unexpired term of Robert Muzzarelli to 1987. Agenda Item IV: Unfinished Business A. Consideration of the nomination of fixed term faculty to Faculty Senate Committees. : Carl Adler, who raised this issue, noted that because the Faculty Governance Committee had already met since the agenda was drawn up, he would defer to the Governance Committee report. Artemis Kares reported for Robert Hursey and drew attention to the resolution distributed to the Senators. Resolved That the sentence beginning on line 10 from the bottom of page 19 of the 1985 Faculty Manual "Membership is limited to those faculty holding academic rank (Instructor, Assistant Professor, Associate Professor and Professor) as opposed to those holding only administrative rank, except for student members of certain committees and certain ex officio members designated by the Chancellor." be struck and replaced with: "Faculty membership on the two Faculty Senate Committees and on Faculty Senate Academic Committees is open to faculty eligible to serve on the East Carolina Faculty Senate, except for student members of certain committees and certain ex officio members designated by the Chancellor." Kares moved the resolution and James LeRoy Smith seconded. Discussion on the motion centered on the question of whether this was a bylaw change of the Faculty Manual, or the Constitution of the Senate. The question was raised of student membership. Boklage suggested the addition of the word Faculty before membership and that was accepted as an editorial change. The issue of who is responsible for changes in the Faculty Manual was answered by Henry Ferrell who explained that the Faculty Manual is the responsibility of the Office of the Vice Chancellor for Academic Affairs. Dean Ryan drew attention to the eligibility requirements in Bylaw IV A.10 of the Faculty Manual. He moved that the Senate suggest to the Faculty Governance Committee that they amplify Bylaw IV A.10 of the Faculty Manual to include eligibility for Faculty Senate Committees and Faculty Senate Academic Committees, and that the Governance Committee report back next meeting. The motion was seconded and passed on a voice vote (Res. 85-33). Agenda Item V: Report of Committees A. Faculty Computer Committee James Joyce reported for Richard Kerns: * FACULTY COMPUTER COMMITTSE REPORT I. Chronology of Major Academic Computing Additions Oy A. B. C. Establishment of an Academic Computing Organization within CIS-1983 UNIX Lab = Austin - 18 Stations - 1983-84 School of Business ~ 20 Zenith Work Stations - Spring 84 At least one IBM-PC in every academic department to be used, in addition to general use, as On-Line Registration terminals-Summer 84 Faculty Demo Lab - Austin - Fall 84 Apple IIe Lab - Austin - 14 Stations - Spring 85 Library Lab - 20 PC's - Summer 85 ‘ Mac Lab = Physics - 6 Macintoshes - Summer 85 Installation of an Academic Mainframe - IBM 4381 - August 85 Student Supply Store - Apples, IBM's and software available to faculty, staff, and students at discounted prices - Fall 85 Status A. Currently in use 1. 24 Mainframe terminals 2. 18 Minicomputer terminals 3. 72 Personal Computers Currently being setup 1. 29 Mainframe terminals In planning 1. 22 Mainframe terminals 2. 4 Personal Computers Total of 169 Work Stations installed or planned. Specifically, currently being setup 1. 29 additional terminals - Kim Lat (Brewster) for a total of 32 2. 4 IBM PC's planned for Kim Lab Other planned projects 1. Expansion of Faculty Demo Lab 2. Faculty Terminal Room - Speight 225 3. Academic Network using existing broadband cable - early 86 IBM 4381 Status 1. Faculty currently using SAS 2. Students are on the system 3. Academic network components should arrive within 2 weeks 4, 13 dialups currently available 5. Test grading should be up this week and Gradebook within one week Faculty Computer Committee Report, Continued III. Servicing A. Be C. The Physics Department has been handling servicing of many PC's and terminals. A shop specifically setup for computer servicing under CIS is planned this year. All requests for service, and indeed any computer information requests should go through Academic: Computing, CIS IV. Faculty Development. A, B C. D Larry Wester, Dir. of CIS, is available to meet with the departments CIS has planned demonstrations this semester: Micro-Vax, Graphics and CAD-CAM, and Artificial Intelligence CIS has developed three courses for beginning, intermediate, and advanced PC users. Continuing Ed offers some very good 1-day type courses in various aspects of PC use. Computer Requests A. B. We are continuing to streamline the procedures for ordering computer hardware and software, subject to the need for central planning and control. : If a department has a need for computer equipment and no funds, they may submit a purchase requisition with supporting justification through usual channels. These will be ranked according to computer- worthiness by the FCC and submitted to the Vice-Chancellor on a continuing basis. There are times when one-time money becomes available suddenly and the Vice-Chancellor and the committee desire to be ready with worthy proposals. Let me stress that this is a very speculative way of funding your proposals and there are certainly no guarantees. Future We have come a long way in the past few years, but we have a long way to go. One standard states that a university should have one workstation available for every 30 students. This would mean 465 stations for ECU. Including the planned additions, we now have 165. We see a mixture of mainframe, minicdmputers and personal computers meeting our varied needs. The IBM 4381 mainframe will not handle everything that everyone expects it to do. We must begin to plan to distribute the workload by installing departmental computing power. We, very critically, need space around campus for computing power. And, of course, we need continuing financial resources. I wish to thank everyone who has contributed +o our accomplishements in the past few years. I particularly would like to recognize Vice-Chancellor Volpe and Vice-Chancellor Moore for recognizing our needs in the area of academic computing and providing financial resources. Discussion included clarification of the fact that the report does not include the computer capacity of the School of Medicine. Henry Ferrell suggested that the committee publicize for faculty the availability of discounts to faculty on the purchase of computers, hardware and software, James Joyce explained that such discounts are currently available through the Student Supply Store. Agenda Item VI: New Business A. Consideration of the appropriateness of the editorial insertion of the parenthetical comment into the statement of membership to Faculty Senate Academic Committees included in the 1985 Faculty Manual: 1978-79 FACULTY MANUAL Faculty Senate Academic Committees The following principles govern membership and structure of the Faculty Senate Academic Committees: : Membership is limited to those faculty members holding academic rank as opposed to those holding only administrative rank, except for student members of certain committees and certain ex officio members designated by the Chancellor. The Chancellor, the Vice Chancellor for Administration and Planning, and the Chairman of the Faculty are considered to be ex officio members of all committees. 1985 FACULTY MANUAL The following principles govern membership and structure of the Academic Committees: Membership: Membership is limited to those faculty members holding academic rank (INSTRUCTOR, ASSISTANT. PROFESSOR, ASSOCIATE PROFESSOR AND PROFESSOR) as opposed to those holding only administrative rank, except for student members of certain committees and certain ex officio members of all committees. The Faculty Senate nominates, with the approval of the Chancellor of the University, the elected members of the committees. Members of the committees are appointed in accordance with their ability, training, and experience rather than as represen- tatives of their several departments or schools. Carl Adler noted that his objection to the parenthetical insertion had become Somewhat moot with the motion to refer eligibility requirements back to the Faculty Governance Committee. He drew attention to the AAUP ruling distributed to Senators which specifies "the concept of rank of full-time instructor or a higher rank is intended to include any person who teaches a full-time load regardless of his specific title." New Business, Continued B. Resolution by Senator Adler: Be it resolved: That the Faculty Senate of East Carolina University notify the appropriate administrative officers that the Senate interprets that the time limit referred to in Subsection III.C.2.c. of Appendix D, Fixed Term Employment Policy, applies only to full-time faculty in a continuous period of employment. Be it further resolved: That the Senate further interprets this section as not applying to faculty who do not meet the criteria for tenure within the unit or the University. Adler reviewed the history of his involvement in trying to remove the six year cap on employment of non-tenure track faculty and moved the above resolution. James LeRoy Smith seconded. Conner Atkeson moved to refer the resolution to the Faculty Affairs Committee. Carl Adler seconded. Marsha Ironsmith, Chair of the FAC asked for clarification of the second part of the resolution. Adler replied that this should be decided by the committee. Connor Atkeson Called the question, Kledaras seconded. The motion to call the question passed on a voice vote. The motion to refer the resolution to the Faculty Affairs Committee passed on a voice vote (Resolution 85-34). With no further business, Constantine Kledaras moved adjournment and Doug McMillen seconded. The motion passed and the Senate adjourned at 3:43 p.m. Nancy Mayberry 77. 7”. Sharon Bland.J.Z. Faculty Senate Secretary Faculty Senate Office Secretary