FACULTY SENATE MINUTES January 29, 1985 The fifth regular meeting of the Faculty Senate for the academic year 1984-85 was held on Tuesday, January 29, 1985, at 2:10 p.m. in Mendenhall Student Center, Room 221, with Chair James LeRoy Smith presiding. Members absent included the following: South (English), Gallagher (Home Economics), Dudek (Medicine), and Wilson (Socio/Anth/Econ). Alternates present were Knoke for Patton (Aerospace), Givens for McGrath (A.H. & S.W.), Thornton for Smith (Business), Boklage for O'Brien (Medicine) and Gaiser for Adler (Physics). The Chair announced a change in the agenda because of the absence of Art Baker, the new Head Football Coach. Coach Baker was recruiting in South Carolina and indicated that he would be available to address the Senate at a later meeting. Therefore, the election of the Faculty Assembly Delegates and Alternate became Agenda Item IIIC. Agenda Item II. Approval of Minutes The minutes of December 11, 1984, were approved as written and distributed. Agenda Item IIIA. Announcements 1. The Board of Trustees of East Carolina University will be on campus on February 14 and 15. The Board and its committees will meet the 15th. The Chancellor has approved resolutions 84-38 through 43 passed by the Senate at its December meeting. The following appointments have been made recently: Dr. Ennis Chestang, Assistant Dean of the College of Arts and Sciences. (He will be working primarily with area studies programs, interdisciplines and international programs, and grant proposal projects, in Brewster A- 116.) Dr. Wilbur Castellow, chair of the Department of Psychology. Professor Wes Hankins, acting chair, Department of Geography & Planning. Update on Searches: Physics Chairmanship: Search closed, applications are all in; committee reviewing process and procedures. Home Economics Deanship: Dr. Judy Rollins, Kansas State University; Dr. Edna Anderson, S.D. State University). Interviews will be held through February and March. Contact Trenton Davis for exact dates of interviews. Management Chairmanship (School of Business): search still open, 15 applicants thus far (external and internal). Professor Gooding's resignation is effective in June, 1985, replacement planned soon thereafter. The search committee for a Director/Dean of Social Work has been formed and will hold its first meeting this week. Membership includes: Mary Ann Rose, Chair Loretta Lewis James Campbell Jasper Register William Gartman William C. Smith Connie Kledaras James’ LeRoy Smith Palmyra Leahy Gerald Southerland Vice Chancellor Meyer has announced that two positions will be searched: Director of Recreational Intramural Services and Director of Financial Aid. Details will be available in the Senate Office as they develop. A search cottttiit tee for Associate or Assistant yo e Vice Chancellor for Academic Affairs has been appointed as follows: . Chestang, F. Daniels, S. Daugherty, T. Davis (Chair), R. Fleming, E. Henning and C. Seeley. The Fourth Annual Lecture-Seminar Series will be held at the University on February 12, 13, and 14, 1985. This year's featured and distinguished guest lecturer will be Dr. Juanita M. Kreps. Her topic is "The General State of the Economy" and her first lecture will be Tuesday, February 12 at 7:30 p.m. in Jenkins Auditorium: "The Economy in 1985: Domestic." Seminars will follow on Wednesday morning and afternoon, the morning session on her first lecture's topic and the afternoon session on her second lecture's topic. That second lecture will be Thursday, February 14, also at 7:30 p.m. in Jenkins: "The Economy in 1985: International." Please pass this information to your colleagues and to your students. This series is an impressive feature of our University and everyone should be informed. The seminars will be held in 244 Mendenhall. The Teaching Effectiveness Committee wishes to announce that Dr. Denny Wolfe from Old Dominion University will present a workshop on writing for learning and also a lecture, "Writing for Learning Across the Disciplines;" the lecture in Belk Building Auditorium February 7 at 7:30 p.m. and the seminars at 9 a.m. and again at 11 a.m. on February 8. Seats for the workshop are limited to 25 for each session. Currently, 23 have signed up for the 9 a.m. and 21 for the 11 a.m. Check with Helen if you wish to attend the workshop. The second annual “Batten/Brimley" Lecture Series will be held in Hendrix Auditorium on Tuesday, February 12. This year's speaker will be Dr. Ralph Tyler, System Development Foundation, Palo Alto, CA, who will speak on "Effective Educational Reforms." On the desks today, you will find a letter. to me from Chuck Seeley regarding admissions criteria and procedures over the past four years. Dr. Seeley has indicated that he would be glad to answer any questions that the faculty may have. (Note: it has been called to our attention that .4344 at the beginning of line four in the letter should have been .04344.) Connected with admissions, I note that the Student Recruitment and Retention Committee has sent to all faculty a memo regarding retention. Al of us have a responsibility: in this area, through advising and other avenues, and I compliment and thank the Committee for that memo. Please encourage your colleagues to discuss and consider that report as well. The Senate Office has had a few calls regarding smoking in classrooms-- specifically, that some instructors were smoking or/and permitting smoking to the chagrin of some students. We should be reminded that we have a policy of no smoking in the classrooms. Chancellor Howell has indicated that he would simply refer such complaints, should he receive them, to the unit head. Please honor this policy. The Chair reminds the faculty that we have, and have had, the "University Committees, 1984-85" publication at hand in all units. These were sent to unit heads several weeks ago. If you need access to any memberships, please ask your unit head. This booklet should be placed in an area accessible to all faculty. 10.The minutes of the December Senate meeting indicated that I have appointed Henry Ferrell and Ken Wilson to the on-line registration committee. Other members include Caroline Ayers, Wilbur Castellow, Gil Moore, and Ernest Uhr. Dean Uhr, is chairing the, committee.and Wilbur Castellow is Vice Chair. The committee hasimet three times and meets weekly. from 10:15 until noon in Rawl 127. The committee will submit drafts of-recommendations to the Senate and to the A&S Chairs as such drafts are available. We are currently "walking through" the process, noting problems that need addressing. I am also a member of this committee. 11.Tellers for today's balloting: Judy Sadler, Bill Grossnickle, and Caroline Ayers. 12.Pieces of Eight: It appears that Pieces of Eight will be published only onee a month for the remainder of the year. Funding for this. publication is under review. The faculty is invited to express views on this matter. From the perspective of the Chair of the Faculty, given the assistance from Pieces of Eight in publicizing matters of debate in the Senate, such a cut-back is extremely unfortunate. Agenda Item IIIB. Faculty Assembly Advisory Committee Report on Presidential search was presented by Larry Hough. A called meeting of the sixteen. member Faculty Assembly Advisory Committee on the Presidential Search was held in Chapel Hill December 14 at 1:30 p.m. in the Board Room of the General Administration Building. The meeting was held to discuss the outcome of the Board of Governors' meeting of November 30. Most of’ the sixteen institutions had representatives present. Smith and Hough attended from ECU. As previously noted, the Assembly had passed resolutions asking for participation in the process which will eventually lead to finding a successor to President William Friday. The Board of Governors has determined that a Search Committee consisting’solely of members of the Board shall be constituted with the Chair of the Board holding the same position on the Search Committee. The Chair had requested. from the Assembly a list of nine faculty names representing the three levels of institutions from which he could select participants on the Advisory Committee to the Search Committee. As reported in the newspapers the members of the Search Committee have been named, The Chair of the Search Committee, Mr. Carson, will select the Chair of the Assembly, three other faculty, four chancellors, the President of the statewide organization of Student. Government Presidents and seven "others" ta serve ai this Advisory Committee. iio, ah The Faculty Assembly will continue ‘to feed information ‘to those members a selected to serve on the Advisory Committee and we do need your input. a According to the news reports, this Advisory Committee will conduct public hearings for the purpose of gaining information’ to forward to the Search Committee in regard to criteria and qualities. sought in a new President of the system. The Faculty Assembly Advisory Committee will meet again on February 8, 1985—hopefully with more information available'to discuss. The next, regularly Scheduled Faculty Assembly meeting will be February 22. Agenda Item IIIC. Election of Faculty Assembly Delegates and Alternates The Chair called attention to the cantidates nominated who are willing to serve as listed on the agenda. He invited nominations from the floor from the list, or any other candidate who the Senator knew was willing to serve and indicated that there were two vacancies to fill. Nominations for the delegate to servé the term 1985-88 and votes cast were as follows: First Ballot Second: Ballot Haritun Ironsmith Kledaras Sexauer - Grossnickle Je i; Snith Levey. Madakasira, . Hough Ferrell + (elected) Ww . 29( elected) withdrew Ballots Cast Pee eye 4, ., +, 49 one a hes Str tot invalid We vuiWw fwhy vu r~) Nh James L. Smith was elected on the first. ballot and Larry Hough on the second ballot, each to serve three _year, terms, 1985-1988. A third election was held to fill Hough's unexpired term (1985-1986). R. Haritun and J. Longhill’ were nominated. W. Crawley, called for. the nominations to close and it was Seconded. There was.an.objection and. the motion to close. was defeated by a show of ‘hands, 25 to 16...Ken-Wilson was nominated. T. Johnson moved that nominations be closed and it was seconded. The motion eo] passed'on a voice vote. Balloting was as follows: Haritun 25 Longhill 18 Wilson 6 ‘Ballots cast 49 R. Haritun was’ elected on the first ballot to serve Hough's unexpired term until 1986. S. Thomas (A.H.& S.W.) was nominated for fifth alternate. Ferrell moved that Thomas be elected by acclamation. The motion was seconded and carried on a voice vote. Agenda Item IV.A. Faculty Governance Committee Pat Daugherty presented the second reading of the Constitutional Amendment of the Faculty Senate (page A-2: Organization of the Faculty Senate) by changing "Division of Library Services" to "Academic Library Services" (correct title) and to add Health Sciences Library to the list of units receiving an allotted senator. Bredderman gave the background history of the need for a Health Sciences Library representative, ‘Since that library was separated from the old Division of Library Services, Medicine had been giving one delegate to the Health Sciences Library. Smith called attention to the information distributed to the Senators re apportionment. He noted that the motion would not have changed the ratio of 23:1 faculty per senator had HSL had a senator of its own. Medicine, however, would now have five senators, the maximum number allowed by a constitutional amendment. The motion was seconded and passed on a voice vote. (Resolution 85-1) se Agenda Item IV.B.. Educational Policies and Planning Committee Tom Johnson presented the second reading of the motion: ‘The Chair of the Faculty (or an appointed representative) shall serve as an ex officio member of administrative committees (including ad hoe committees). Educational Policies and Planning presented this resolution not as a constitutional change but only as a recommendation for placement in the Faculty Manual on page 14. E. Ryan asked for clarification of the definition of an administrative committee, because the Faculty Manual defines administrative committees as those including boards and Councils. Johnson clarified that the intent of the motion referred ‘only to the standing committees listed on page 14 of the Faculty Manual together with ad-hoc committees named by the Chancellor. Longhill noted that because there are already faculty members on those committees, and because the intent of the motion was to facilitate a reporting process to the Faculty Senate, would it be possible for those faculty members to act as the representative of the Chair of the Faculty. Johnson answered that the Faculty Chair could indeed appoint those persons to represent him or pene thus insure regular reporting to the faculty, the purpose of the motion. The motion was seconded and carried on a voice vote. Resolution 85-2. Agenda Item V.A. Curriculum Committee William Grossnickle reported the recommendations of the Curriculum Committee (see Agenda). The actions of the Committee as recorded in the committee minutes of January 10, 1985, were approved by the Senate on a voice vote. S (Resolution 85-3) Agenda Item V.B. Faculty Affairs Committee od C. Heckrotte presented fis Faculty Affairs Committee report and moved the . following: "Each tenured faculty who is retiring must be considered for ; emeritus rank by his or her unit according to established unit personnel procedures and a recommendation be forwarded to appropriate University officials." Vice Chancellor Volpe noted that when a faculty member retires and the paperwork is sent to his office, he requests that the unit consider emeritus status if the unit has not already recommended it. S. Daugherty noted that the motion recommended the status of emeritus be granted only to tenured faculty. The question was raised about tenure ending at age 70, when faculty then can continue on yearly contracts. Ferrell suggested that the addition of the word "permanently" tenured would settle the question and this was accepted as an editorial change. Chauncey asked for clarification of the definition of emeritus and asked if there are any guidelines for its conferral. Chancellor Howell and Vice Chancellor Volpe expained that it is an honorary status with no material benefits not already conferred on retirees. The question was raised that if the word means simply retired, why should emeritus status not be automatic. Heckrotte explained that some units may’not wish to confer what amounts to an honorable discharge on some retirees. T. Johnson pointed out that requiring tenure for emeritus might cause problems for the Medical School units non- tenured faculty. Jones and Chauncey suggested that there should perhaps be consistent or uniform guidelines for units. Ironsmith noted that on other presonnel matters units develop their own guidelines and these are not consistent or uniform. Chancellor Howell explained that the term emeritus does confer "honor" and gives the retiree the right to use the term emeritus when writing letters or “buying a ‘parking sticker. J. Rees called the question and Ferrell seconded. Crawley objected and the vote on the question was called. The motion to call the question passed. The motion of the Faculty Affairs Committee passed on a voice vote. Resolution 85-4 T. Johnson asked that the Chair of the Senate clarify some of these issues for unit heads and the Chair accepted the yeaa AMA ATI 4 Agenda Item V.C. Revised Charge of es 5 comers 2 Judy Sadler presented the first reading of the revised charge of the Calendar thi Gommébimm. She explained that the intent was to provide the committee with guidelines regarding length of breaks, dates beyond which semester endings were unacceptable, dates before which semester beginnings were unacceptable, whether Labor Day should be a work day, etc. Meyer moved that the Vice Chancellor for Student Life, or his or her appointed representative be added as an ex-officio member of the committee. The motion was seconded and approved. Resolution 85-5 Smith asked if the intent of the motion was to formulate new guidelines every year or at the committee's discretion. Sadler replied that the guidelines would not be changed every year but at the committee's discretion. As a point of personal privilege, Sadler announced that committee preference forms will be mailed to faculty in the near future. She reminded Senators that the Committee on Committees tries not to place two people from the same unit on any one committee. As mentioned in the announcements, the Chair called attention to the "University Committees" booklet which lists academic committee membership and the terms of office and is available in every unit office and should be consulted prior to listing preferences. He encouraged as many faculty as possible to volunteer for committee membership. Agenda Item V.D. Agenda Committee JoAnn Jones presente é report of the Committee concerning the meeting dates for the 1985-1986 Faculty Senate and Agenda Committee. (Please refer to the Agenda.) Rees moved acceptance, the motion was seconded and approved. Resolution 85-6 Agenda Item VI. New Business Atkeson presented a resolution concerning issuance of parking tickets during examinaton and drop-add periods. Ferrell seconded the motion. E. Meyer offered a substitute motion that the resolution be forwarded to the Parking and Traffic Committee. E. Ryan seconded. Capen asked that the words "and Student driven faculty registered vehicles" be added to the motion. Atkeson accepted the addition but spoke against sending the motion to the Traffic and Parking Committee because he feared that the Senate would not ‘know the outcome of tie committee's deliberations. Meyer and Atkeson both accepted the ruling that the referral to the Parking and Traffic Committee include the request that the Committee bring back a report to the Senate at the February Senate meeting. Ferrell asked that the Student Recruitment and Retention Committee also be invited to give a report at the February meeting. The meeting was adjourned at 3:50 p.m. Nancy Mayberry Helen R. Broaddus Secretary of the Faculty Office Secretary of the Senate