ANNUAL REPORT
. STUDENT -SCHOLARSHIPS, FELLOWSHIPS, AND FINANCIAL AID COMMITTEE

Date: April 27, 1984
To: James. LeRoy. Smith
Chair of the Faculty
From: William Bloodworth, chair

Membership of the committee:

A. Faculty
William Bloodworth, English, chair
Frances Dudley, Math, vice chair
Gay blocker, HPERS, secretary
Gene Lanier, Library Sceince
William Durham, School of Technology
Lauretta Lewis, Allied Health
Betty Petteway, Art
Richard Shine, Allied Health

Ex officio

Myra Cain, Academic Affairs

Elmer Meyer, Student Life

Charles Seeley, Admissions

John Ebbs, Danforth/Woodrow Wilson representative
Robert Boudreaux, Student Financial Aid

Ernest Schwarz, Athletic Committee

C. Student
Norma Louise Smith

Committee meetings

September 13 (Petteway, Shine)

October 4 (Blocker)

November 1 (Lanier, Durham, Lewis, Shine)
April 12 (Lanier)

Reports to the Faculty Senate: None

Additional instructions by the Faculty Senate: none
Organization, subcommittees, etc.: No applicable.
Committee accomplishments

A. Routine Business: approval of scholarships

B. Revised "Guidelines for Department, School, or College Scholarships"
(attached)

C. Determined the structure, amounts, and criteria for the Lillian
Jenkins Scholarship

Senate Resolutions: None

Proposals and business carried over to next year: none

 
X. Evaluation of the committee

The committee's structure, duties, functions, and personnel all seem
appropriate and satisfactory.

Suggestions for improving the effectiveness of the committee:
No specific suggestions are offered. Greater student participation,
however, would be helpful.

 
Department of English
East Carolina University - Greenville, North Carolina 27834 - (919) 757-6041

All Academic Unit Heads

William A. Bloodworth, Chair
Student Scholarships, Fellowships and Financial Aid Committee

SUBJECT: Department, School or College Scholarships
DATE: November 2, 1983

Since the SSFFA Committee serves as the University Appeals Board in
all student financial aid matters, I am asking that you keep the Committee
informed about all unit scholarships.

In the case of any scholarships offered by your unit, please make sure
that the attached guidelines are followed.

Your assistance in this matter will help the Committee to fulfill its
basic legal and procedural duties. If your unit has a scholarship committee
or committees, please make sure that this information is passed on to the
appropriate person(s).

Feel free to contact me if you have any questions concerning scholarship
approval.

WAB: vmb

Attachment

English and American Literature ¢ Writing ¢ English Education -¢ Journalism «+ Folklore «+ Linguistics

East Carolina University is a constituent Institution of The University of North Carolina

 
Guidelines for Department, School or College Scholarships

In general, make sure that all scholarship candidates are treated

in a fair and equitable manner in accordance with published criteria.
The basic legal responsibility for equality of treatment lies, of
course, with the unit awarding the scholarship.

If students must apply for the scholarship, make sure that the
scholarship and its criteria are announced at least 30 days before
the application deadline in such a way that all potential candidates
may learn of the scholarship.

Make sure that complete records are kept for the selection process.
Student application forms for scholarships are available in the Office
of Student Financial Aid. These forms, or some departmental equivalent,
must be used for student application.

If the scholarship is not one for which students apply (e.g., if it
is granted solely on the basis of g.p.a. among majors in the unit),
make sure that the procedure is indicated in any communication with

the SSFFA Committee or the Office of Student Financial Aid.

Make sure that a letter requesting approval to grant the scholarship
be sent to the SSFFA Committee before the award is made known to an
candidate. At the same time, send a copy of the letter to Mr. Robert
Boudreaux, Director of Student Financial Aid. The letter must include
a statement indicating (1) that unit criteria and fair procedures were
followed and (2) that the unit has material on file documenting
equality of treatment in the selection process.

Under ordinary circumstances the SSFFA Committee will take up the unit
request at the Committee's next meeting. In those cases where there is
insufficient time for the Committee as a whole to consider the request,
the Director of Student Financial Aid will have authority to approve the
request.

Student Scholarships, Fellowships and Financial Aid Committee
November 1983