ANNUAL REPORT OF THE LIBRARIES COMMITTEE

Date: May 28, 1984
To: James LeRoy Snith, Chair of the Faculty
From: Charles Boklage, Chair

Henry Ferrell, Secretary

Membership of the committee:

Charles Boklage, Medicine, Chair

Donald Collins, Library Science, Vice Chair

Franees Daugherty, Art

Henry Ferrell, History, Secretary

Gerhard Kalmus, Biology

Brian McMillen, Pharmacology

Donald Neal, Geology

Joyce Pettis, English

James QO. Smith, Business

David Brown, Student representative beginning November meeting)

Ex officio: Myra Cain, Representative of Academic Affairs
Dean of the School of Medicine or representative
Ruth Katz, Director, Joyner Library
JoAnn Bell, Director, Health Sciences Library

III. Committee meetings (dates and members absent)
August 23, 1983 (student rep, Medicine rep)

September 14 (Kalmus*, student rep, Medicine rep.)

November 9 (Kalmus, McMillen, Medicine rep.)

January 11, 1984 (Collins, Medicine rep, Ferrell late*)
February 8 (Brown [sent Don Carne as substitute], Medcine rep.)
April 11 (Bell, Brown, Collins, Ferrell, Medicine rep)

*excused
_Date of reports to the Faculty Senate during the year: None

Specific instructions given to the committee by the Faculty Senate,
other than those found in the committee's constitutional charge: None

A brief statement of committee organization, subcommittees, research
activities, etc.:

_ Committee membership reflected a broad cross section of the
University faculty. Its activities and secretarial requirements
received excellent support from both Joyner Administration and the
Faculty Senate secretary. All but the organizational meeting were held
in Joyner's Conference Room. Full committee meetings were limited by
appropriate motion to one hour duration. Both library directors kept
the committee well informed with detailed briefings on developments in
their respective areas of responsibility.

 
Ad hoc subcommittees reported to the committee on several issues,
including:

multiple-copy purchases of assigned reading materials for courses
with large numbers of assigned readings -- a trial program was
initiated (chaired by Ferrell)

allocations formulas -- appear still to be functioning with generally
satisfactory results (chaired by Daugherty)

adjustments in materials allocations for departments whose purchases
involve large fractions 6f foreign publications, where price
prediction has recently been more difficult -- the difficulty cannot
be eliminated locally, and present price-prediction methods are as
_-effective as any found to be available (chaired by Boklage)

Committee accomplishments:

Development of multi-copy collection for Reserve Book Room with
appropriate statement.

Commentary and contributions to strategies for the development of
Joyner collections.

Similar contributions with respect to facilities expansion.

Several: suggestions were made with respect to deersasing graffiti,
improving directories, and the appearance of the main entrance.

Discussion was given of considerable emphasis toward the collection of
out-of-print and foreign-source books.

_ Assistance in evaluation of candidates for Assistant Director of Joyner
Library

Evaluation of local policy and librarianship literature with repsect to
price projection for foreign publications.

Senate resolutions originating with the committee: None

Business to be carried over to next year:

Planning for facilities expansion, collection development, and
implementation of the automation project will continue over the summer
into next academic year.:

Evaluation of the committee:
- Structure, duties, functions, and personnel all satisfactory.

Suggested improvements in function:
Increased visitation of library facilities and functions, and more
frequent: inquiries of general faculty and student. opinions.