MINUTES
FACULTY SENATE OF EAST CAROLINA UNIVERSITY

EIGHTH REGULAR MEETING OF 1980/81 ACADEMIC YEAR

21 April 1981

The Faculty Senate met on Tuesday,21 April 1981 at 2:10 p.m. in Mendenhall
Student Center, Room 221. The meeting was called to order by the chair,
Thomas Johnson. The secretary noted the following members were absent:
Ross (Art), Gulati* (Business), Ayers* (Chemistry), Haskins (Drama §
Speech), Levey and Mikklesen (Education), Bolt (Foreign Languages),

Baker (Geography), Pories*, Brinn and Cheng (Medicine), Sammons *(Nursing),
and Hough (Political Science). Ex officio members absent: Laupus, Maier,
Thiele, Brewer”. Alternates present were: Neal for Spruill (Geology),
Snyder for Duff (Home Economics) and Hankins~ for Baker (Geography) .

* * * - .
Denotes Senators, alternates and ex officio members who joined
session later.

Agenda Changes:

(1) Agenda Item 4A: Unfinished Business
Obtaining Senate approval of deletion of statement from revised
charge of Student Scholarships, Fellowships and Financial Aid
Committee. This item became 4A. The three succeeding items
under Unfinished Business were lettered B, C, and D respectively.

Agenda Item 6: New Business
A. Addition of resolution on Work-Study Program (M. Cotter)
B. Addition of resolution on General College (R. Gowen)

Members of the University Libraries Committee were granted per-
mission to address the Senate during the report of that com-
mittee.

Agenda Item 2: Approval of the Minutes

The minutes of 17 March 1981 were approved with one correction found on
page 6, last sentence, second paragraph, which should read, "The Com-
mittee recommended to the Alumni Office that existing awards for out-
standing teachers should be based upon another system of polling and
the current student poll be abolished after this year's awards."

SPECIAL ORDER OF THE DAY

Agenda Item 3A; Announcements

Chair made the following remarks and announcements:
1. Henry Ferrell, Coordinator of Planning Commission, provided Senators with

 
by oo
the charge and membership of the Subcommission on Organization.

Chancellor Brewer approved the resolutions passed by the Faculty
Senate at the February 17 meeting:

81-9 Revised charge of the University Libraries Committee,
as amended

81-12 Meeting dates of Faculty Senate and Agenda Committee for
1981-82

81-15 University curriculum revisions:

1. Revised BS Degree in Theatre Arts
2. Revised BS Degree in Medical Technology

The amended resolution of the Faculty Welfare Committee (81-14)
has been taken under advisement.

Approval of the revised charge of the Student Scholarships, Fellow-
ships and Financial Aid Committee, as amended, is pending deletion
of the last statement. (81-10)

Brewer also approved the following resolutions passed at the March 17
Senate meeting:

81-17 1981 Graduation List

81-19 Revised BSBA and BA/BS Minor in Business Administration
81-20 New B.S. Degree in Communications

81-21 Policy for Retention of Courses in Undergraduate Catalogue.

Brewer referred changes in the HPERS Code (81-24) to the Advisory
Committee on Codes.

UNFINISHED BUSINESS

Agenda Item 4A: Revised Charge of Student Scholarships, Fellowships, and
Financial Aid Committee

E. Ryan (Philosophy) informed Senators of a letter from R. Hause, chair

of the Student Scholarships, Fellowships and Financial Aid Committee,
concerning the Chancellor's objection to a statement in the charge under
Item D, "In matters of appeals, the Committee's decision shall be final."
Committee members were in agreement on its deletion; there was no opposition
in the Senate.

Agenda Item 4B: Revised Charge of Committee on Educational Policies end

Planning ae

The Senate approved the revised charge of Committee on Educational Policies
and Planning. (81.25)

 
thé
Agenda Item 4C: Revised Charge of Teacher Education Committee

Mi Senate approved the revised charge of the Teacher Education Committee.
81-26)

Agenda Item 4D: Proposed Constitutional Amendment: Revised Section XI
(Agenda of the Faculty Senate)

R. Woodside (Math) moved to add in the paragraph on Membership: ''The
chairman and secretary of the Agenda Committee shall be chosen by the
members from among its elected membership," M. Cotter (Library Services)
seconded. The amendment passed. (81-27)”

The Constitutional Amendment: Revised Section XI (Agenda of the Faculty
Senate) was approved, as amended. (81-28)

Agenda Item 5A: University Curriculum Committee
Five curriculum revisions were approved:

1, Revision of BS and BS (professional) degrees in Chemistry

2. Revision of BSBA (marketing concentration)

3. Revision of BS in SLAP

(Revisions found in Curriculum Minutes of 3/19/81}

Revised BS degree in Geology

Revised BSBE (Marketing and Distributive Education Vocational
Teaching Certificate)

(Revisions found in Curriculum Minutes of 4/2/81) (81-29)

4,
a

Agenda Item 5B: Calendar Committee

F. Mattheis (Science Education) presented the 1983/84 Academic Calendars
and the 1983 Summer School Calendar. He noted that the Committee had
not had time to prepare the revised edition of the calendar as instructed
by the Senate at its March 17 meeting. Mattheis remarked that the
calendar under consideration was a good one.

In view of the fact that the Calendar Committee did not follow the in-
structions of the Senate stated in Resolution 81-22, (March 17 meeting),
discussion ensued as to whom the committee is responsible. R. Gowen
(History) introduced a "Feasibility Study" for the 1983-84 University
Calendar which had been composed by B. Nischan (History) and Gowen.

This study proposed three new features: (1) later starting date in the
Fall, (2) break in mid-winter and (3) graduation in mid-May.

Chancellor Brewer spoke in defense of the Calendar Committee's efforts
during this past year. He commended them for their work in composing
this calendar revision and stated that no University committee acts on
behalf of the Senate but acts for the entire University.

 
ov

Nischan stated that the Calendar Committee is a committee which is we
appointed by the Senate and, as such, reports to the Senate and not to

the Administration. He further pointed out that the Chancellor has

an opportunity to overrule Senate decisions if he so desires.

P. Mozley (Medicine) questioned whether the Calendar Committee was an
academic or university committee. The Chair clarified this question

by affirming that the Calendar Committee is an academic committee and

that its members are elected by the Senate. The Chair explained the
committee process: (1) discussion on issues begins with the committee,

(2) hearings are held by the committees and (3) recomiiendationg“ate reported
to the Faculty Senate. If calendars are approved by the Senate, they

are then forwarded to the Chancellor. In this way, the Calendar Com-
mittee has followed its appropriate route. However, the Chair noted

that the Committee can receive instructions from the Senate concerning
its deliberations.

The Fall Semester Calendar for 1983 was approved 27 to 13. (81-430)
The Fall Examination Schedule was approved. (81-31)

The Spring Semester Calendar for 1984 was a proved. (81-32)

The Spring Semester Examination Schedule for 1984 was approved. (81-335)

The 1983 Summer School Calendar was approved. (81-34) *

(Refer to the Faculty Senate Agenda for April 21, 1981.)

Vice Chancellor E. Meyer moved to incorporate a Fall Break into the 1982/83

Academic Calendar. W. Allen (Biology) seconded. The motion failed 19
to 16.

Agenda Item SC: Faculty Governance Committee: School of Art Code

D. Sexauer (Art) presented the revised School of Art Code for approval.
E. Ryan questioned whether the phrase "...to the appropriate. University

Office" on page 12, section 3D, included the two-track system for merit
Salary increment recommendations.

Sexauer answered by referring to the Faculty Manual, Appendix D, page 8,
in which all recommendations dealing with personnel matters are forwarded

in a two-tYack system. He added that this is the only way to handle
consideration of differences.

Ryan again questioned whether specific mention of Salary increment merit
recommendations was included in Appendix D or in the existing Appendix

L. Sexauer answered that the recommendations were not included but that
the Personnel Committee of the School of Art has used the two-track method
for salary merit increment recommendations for the past two years and

has had no resulting grievances.

The School of Art Code was approved. (81-35)

 
Aye

Agenda Item 5D: University Libraries Committee

L. Campion (History), chair, presented a two-fold report: (1) purchasing
freeze and (2) addition of a research factor to the Materials Allocation
Plan proposed by the Committee. He reported that the average price of
books purchased in the United States rose 24% between 1979 and 1980.

There presently exists, he noted, a shortfall in Joyner Library of approx-
imately $100,000, which was the amount that would have been needed through
the end of the current fiscal year if purchasing had continued normally
prior to the freeze. Invoices in excess of $85,000 are currently out-
Standing on in-house materials which have been delivered. An additional
sum of $14,000 is encumbered. Campion reported that the current library
budget balance on hand for serials and monographs is $20,000.

To avoid financial problems next year, Campion suggested that more serials
Subscriptions be cancelled. He pointed out that the Libraries Committee
had no knowledge of the freeze prior to its implementation.

E. Brunelle, director of Joyner Library, said that the librarians had
hoped that cancellation of approximately 600 serials would alleviate the
financial crisis, but that the library personnel could not predict what
the rate of inflation would be until the invoices arrived.

A. Briley (Library Services) answered questions conceming cancellation
of serials selected last year through communications with unit heads.
No additional cancellations have occurred since that time.

R. Martinez, vice chair of the University Libraries Committee, presented

the Materials Allocation Plan to the Senate which had been approved by

the committee by a vote of 6 to 2 (1 abstention). He reported that the
committee could not find an equitable research factor. Discussion followed
concerning the impossibility of finding a research factor upon which faculty

could agree. Brunelle added that the eight recommended guidelines in
MAP are flexible.

Campion, in presenting a minority report, spoke against MAP by saying
he felt that the Committee had not worked diligently to find a research
factor. He said that the subcommittee began work on the research factor
several months ago after the Planning Commission provided "A Record of
Faculty Research/Publications 1969-1979."

Nischan moved to recommit MAP to the University Libraries Committee with
instructions to report their recommendations to the Senate. Discussion
followed concerning the motion.

J. Sadler (Library Science) amended the motion by Stipulating that

hearings be held in the fall. Gowen seconded. The amendment passed.
(81-36

Martinez spoke against the main motion by endorsing the proposed MAP.
Grossnickle commented that a motion to recommit the plan would create
a delay of an additional year. T. Johnson (HPERS) stepped aside from
the Chair to endorse Grossnickle's statement by stating that the Senate

 
oo ae

needed to take action before another financial emergency occurs and
not delay library matters. ay

Ferrell spoke for recommittal saying that no part of the plan was equitable
and that the data was obsolete.

Gowen moved to amend the amended motion by mandating that the Libraries
Committee report to the Senate no later than the last regularly scheduled
meeting of next year concerning its recommendations regarding the research
factor. The amendment was seconded and adopted. (81-37) *

The amended motion: (1) placed the Materials Allocation Plan into effect
on a temporary basis (2) requested the Libraries Committee to hold hear-
ings in the fall with regard to any portion (specifically the research
factor) and (3) mandated that the Committee report no later than the last
regularly scheduled meeting of the next year. The amended motion was
seconded and adopted. (81-38)

Agenda Item 5E: Unit Code Screening Committee

Campion, chair of the ad hoc Unit Code Screening Committee, presented
the first School of Music Code. It was seconded and adopted. (81-39)

NEW BUSINESS

Agenda Item 6A: Work-Study Resolution

Cotter introduced a resolution regarding work-study students on campus.
Chancellor Brewer pointed out, "There are no University administrative
funds to supply work-study budget deficits." He said that he would like
indications of any misleading evidence.

E. Ryan moved to refer the resolution to the Student Scholarships, Fellow-
ships and Financial Aid Committee. Meyer seconded and spoke in favor of
the motion by stating that there had been no consultation with the Office
of Financial Aid prior to introduction of the resolution. He also said
there appeared to be a misunderstanding of the operation of the work-
study budget. The motion was approved. (81-40) *

Agenda Item 6B: General Col~ ge Resolution

A resolution regarding the advising of students in the General College
system was introduced by Gowen. He expressed concern that the Faculty
Senate did not have input into the changes in advising of General College
students through the General College Committee.

D. Bailey (Dean of General College) addressed the Senate conceming the
change of location and the method of advising General College students.
He stated that advising will be moved from Minges Coliseum to the offices

 
ee

of individual faculty which would achieve a one-on-one method of advising
rather than a diffused system of responsibility. Plans used to modify the
current method emanated from General College Task Force recommendations.
Bailey commented that the number of students assigned to faculty was

based on a twofold criteria: (1) the number of majors in each department
and (2) the number of faculty teaching in those departments. He further
stated that there has been .a- need to provide better advising for the
purpose of retaining students.

The General College resolution failed.

Ferrell, chair of General College Committee, expressed great appreciation
to his colleagues on the committee who met many times for long hours to
consider and discuss the present circumstances of college freshmen and

sophomore instruction.

E. Ryan moved that a list of the departments and the number of students
assigned to advisors be made available in the minutes. The motion was
seconded and failed.

The eighth regular meeting adjourned at 5:10 p.m.

Rosalie Haritun
Secretary of the Faculty

Helen Broaddus
Office Secretary of the Faculty Senate

 
Senators Gowen and Nischan
To: Faculty Senators
Date: 21 April 1981
Re: 1983/84 University Calendar

FEASIBILITY STUDY

The following material is being submitted to you to demonstrate that a university
calendar in accordance with Senate Resolution #81-22 is: (1) sensible (2) feasible
and (3) worthy of immedfate implementation.

I. Possible Calendar

Fall Semester 1983

Mon. 9/5 Labor Day
Tues. 9/6 Faculty Meetings
Wed. 9/7 Registration
Thur. 9/8 Drop-Add
Fri. 9/9 Classes Begin
11/24-26 Thanksgiving/Fall Break

Fri. 12/16 Classes End
Sat. 12/17 Reading Day
Mon. 12/19 Exams Begin
Fri. 12/23 Exams End

12/23-1/22 Christmas / Winter Break

Spring Semester 1984

Mon. 1/23 Registration
Tues. 1/24 Drop-Add
Wed. 1/25 Classes Begin
3/18-24 Spring Break
Mon. 4/23 State Holiday
Tues. 5/8 Classes End
Wed. 5/9 Reading Day
Thur. 5/10 Exams Begin
Wed. 5/16 Exams End
Fri. 5/18 Commencement

II. Not counting Saturdays, there are 69 actual class days in this proposed

calendar as opposed to 71 days in the present university calendar. The
missing two class days coat Be made up by any one of the following:

(1) Extend regular classes by 1 min (M,W,F classes) or 3 min (Tu, Th classes).
(2) Make up missing classes by scheduling two Saturdays as class days (MIF
classes would meet for one extra class on one Sat, and Tu, Th would meet
for one extra class on another Saturday) Se
(3) Schedule extra classes on two regular weekdays during the semestcr.

(4) Simplest of all, decrease the total number of class days from 71 to 69.

 
Advantages of this calendar

(1) Calendar provides increased competitive edge in attracting students for
challenges of the 1980s:
a) declining student enrollment
b) heightened budgetary difficulties
c) competition between state universities for same clientele

Energy efficient:

a) start later and save air conditioning

b) extend Christmas/Winter Break and save heating

c) utilize May and save heating and air conditioning

(3) Provides for Fall Break (Thanksgiving)

(4) Extend inner semester break: useful for research, travel,
(5) Preserves the sancity of Labor Day

IV. Sample 1930/81 Calendars of leading universities that utilize a similar
calendar:

University of Washington University of
Virginia & Lee University Pennsylvania

Labor Day: 9/1

Fall Semester Start: 9/2 9/9 9/2
Fall Semester End: 12/20 12/19 12/19
Christmas Break: 12/21-1/19 12/20-1/4 12/20-1/7
Spring Semester Start: 1/20 1/5 1/8
Spring Semester End: 5/15 4/10 5/8
Commencement : 5/24 5/18