FACULTY SENATE ee The fourth regular meeting of the Faculty Senate for the academic year 1980/81 will be held on Tuesday, December 9, 1980, at 2:10 p.m. in Room 221, Mendenhall Student Center. Call to Order Approval of the Minutes Special Order of the Day A. Announcements B. Faculty Assembly Report Unfinished Business A. Revision of East Carolina University Code (Don Sexauer) (See attachment.) Report of Committees A. Committee on Committees 1. Revised charge of Calendar Committee (See Agenda, November 18, 1980, Faculty Senate Meeting.) 2. Revised charge of Continuing Education Committee (See Agenda, November 18, 1980, Faculty Senate Meeting.) 3. Revised charge of Universities Libraries Committee (See Agenda, November 18, 1980, Faculty Senate Meeting.) Revised charge of Faculty Governance Committee (See Agenda, Nov- ember 18, 1980, Faculty Senate Meeting.) Revised charge of Student Scholarships, Fellowships, and Financial Aid Committee (see attachment) Resolution concerning dissolution of Campus Facilities, Planning and Development Committee University Curriculum Committee 1. Revised B.S. Degree in Political Science (See University Curriculum Committee Minutes, November 6, 1980) 2. New B.S. Minor in Chemistry (See University Curriculum Committee Minutes, November 6, 1980) Revised B.S. Degrees in Social Work and Corrections (See University Curriculum Committee Minutes, November 6, 1980) Revised B.S.B.E. Degree (See University Curriculum Committee Minutes, November 6, 1980) Revised B.S. Degree in Elementary Education (See University Cur- Yiculum Committee Minutes, November 6, 1980) -2- C. Student Recruitment and Retention Committee (Edith Webber) 6. New Business A. Explanation of Student Judicial System as it pertains to academics (Lester Nail, SGA Attorney General) JAI/hrb November 18, 1980 Appendix L EAST CAROLINA UNIVERSITY CODE Preamble 1 In order to establish a mutual understanding which produces an essential joint 2 ot fort in the government of East Carolina University, the faculty, adninistration 2 and trustees adopt the following code of regulations of University government. 4 A, Appointments of the Vice Chancellors and other Senior Academic and/or 5 administrative Officials The Board of Governors shall, on recommendation of the President and of the Charcellor of East Carolina University, appoint all vice chancellors and senior academic and administrative efficers. (See The Code of the Board of Governors, the University of North Carolina; Chapter V, Section 500 B-2.) The nominating committee for che Vice Chancellors, for the Dean of the School of Medicine and for other senior administrative officials as deemed eppropriate by the Chancellor shall be appointed and convened by the Chan- cellor, and shall include the Chair cf the Faculty and at least two other voting facuity members! elected by the Faculty Senate. The Chancellor or his appointee shall serve as Chair cf the Committee. voting faculty members referred to in this Code shall be defined as members of the faculty who: 1. hold an academic rank (that is a permanently tenured or probationary appointment) , 2. are assigned more than one-half a teaching and/or research load as practiced in the Unit (this requirement does not apply to Unit admini- strative officials, librarians, faculty of the University Counseling Center or to the Chair of the Faculty), and 3. have served at least two consecutive semesters during the regular session. -l- = nh. fupointment of “ther Accdemic Administrative GFficials The Dean of the Graduate School; the Dean of the College of Arts and Sciences & the Deans of the Professional Schools, and other academic administrative officials as deemed appropriate by the Chancellor shall be appointed ty the foilowing procedure: 1, The appointing official shall convene a neminating committee which shall be tormed as follows: a. Three-fifths of the nominating coal ttes shall pe permanently tenured voting faculty members elected by the following procedure: (1) In order to achieve the most equal representation, the convening official will, with the advice cf the Unit chairpersons, divide large Schools and/or Coliueges into Divisions, each Division represénting closely related academic areas and cognate interests, anc each hivision representing as eoual number of ccnstituency as possible. Election shail de by secret bailot from a lis nently tenured voting faculty menbezs cx the School or its Divisions who nave been aominated in resosnse to written r~otice given by the Corvening official. Each division wilt be equally represented and no tmit may nave more than one member on the nominating committee. The vote shali be taken in 1 mesting ox the voting rcacuity members of the constitueucy of the Scheel or its Division called oy the convening official wich zritten notice of cne weck. All voting faculty menhors of the constituency of the School, College, cr Division attemdine tas meetiny shall constitute a quorum. Election shall be hy a majerity of the votes cast by sccret ballot. (5) The electorate for a nominating commttee for the Dean vf Graduate Faculty of the University. The electorate for a noiina’- ing committee for the Dean of the College of Arts and Sciences Shail be the voting faculty mombers of the College of Arts and Sciences. The electorate for other nominating committees shall be determined by the convening official. b. The remaining membership of the nceminating committee shall be appointed by the Vice Chancellor for Academic Affairs or the Dean of the School of Medicine as appropriate. At least one of the appointees shali he from outside the constituency. One shell be a full-time enrolled student. c. The chairperson shali be selected in a manner determined by the convening administrator. 2, The nominating Coumittee shail: a. In consultation with the convening official establish critcria that the new official must meet: b. Solicit applications and consider applicants for the position according to approved Equal Employment Onportunity procedures ; c. Submit one or more nominees to the convening official. d. The convening official may accept the committee's nominees or reject. them all. If they are rejected, the committee shall suboli anew one or more additional nominces. 24 C. Appointment cf Unit Officials A ifait shall be defined as any academic body which is gaven a budget by the Chancellor, Vice Chanccilor fer ED Atfeirs, or the Vice Chancellor for Student Life (in the case of the Counseling Center). The administrative official of these Units shall be appeinted by che following procedures: 1. The appointing official shall convene a nominating committee which shall be formed as follows: a. The committee shall consist of at least five persons. b. At least three-fifths of this committee shall be voting faculty members from the Unit which has the administrative vacancy, 2lectec by a majority of the voting faculty members of that Unit by secret ballot cast in a Unit meeting. Absentee ballots shall be made available. The remaining membership of the committee shall be appointed by the convening official. At least one of the appointees shall be from outside the 'mit. One other shali be a full-time enrolled student. The chairperson of the committee shall be elected by the committee from the elected members of the committee. 2. The nominating committee shall: a. In consultation with the convening official establish criteria that the new official must meet; b. Solicit applications and consider applicants for the position according to approved Equal Employment Opportunities procedures. . Submit one or more nominces to the convening official, after determining by secret ballot that the nominees are acceptable tu a majority of the voting faculty members of the Unit. ‘The vote shall be taken at a called meeting of the voting faculty members of the Unit following written notice of one week. . Absentee ballots shall b2 made available. . The convening official may accept the committve's nominecs ur eject them all. If they are rejected, the committee shall submit anew, one or more additional nominees, after determining by secret ballot that the nominees are acceptable to a majority of the voting menbers of the Unit. The vote shall be taken at a called meeting of the voting faculty mombers of the Unit following written notice of one week. Absentee ballots shail be made available. Unit Codes Each Unit shall operate by a democraticaliy developed Code of Operation. The Unit Code shall be approved by the majority of the voting faculty members who are permanently tenured. The Unit Code shall require the Unit to operete according to the most recent edition ef Robert's Keles of Order. . The Unit Code shall establish procedures by which the Unit faculty members shall participate in recommendations affecting personnel actions, including appointment, reappointment, nonreappointment, promotion, conferral of per- manent tenure. The Unit Code shall establish procedures by which the Unit faculty members shall participate in recommendations affecting the granting of merit salary increases and salary increases made in recognition of pro- motions in rank. When the recommendations on personnel or salary mztters made by the faculty and those made by the Unit Head are not in agreement and cannot be reconciled within the Unit, both sets of recommendations will be forwarded to the next highest administrative authority. Recommenda- tions made to the Unit Head by tie unit faculty shall be according to the criteria and procedures adopted by the unit faculty and made part of the Unit Code. The Unit Code shall estabiisi procedures by which the unit faculty members participate in recommendatioas to the Unit Head in other matters affecting the operation of the Unit. Each code and all amendments to codes shall be reviewed and ratified by the Faculty Senate and the i Chancellor, after being reviewed by the Vice Chancellor for Academic Affeirs, the Dean of the School of Medicine, or the Vice Chancellor for ey Student Life. Unit Program Evaluation 1. Between every fourth and fifth year wherever possible in congruence with other similar studics during the regular session, each Unit shal} complete a self-evaluation of its operation. The Vice Chancellor for Academic Affairs, the Dean of the School of Medicine, or the Vice Chancellor for Student Life, as appropriate, shall give notice to the voting faculty members of the Unit that they shall meet and elect by secret ballot an evaluation committee. The committee shall supervise the Unit evaluation ensuring full pa.ticipation by all Unit faculty members. The evalvation shall include, but not be limited to, all academic programs, budgets, teaching, research, other creative activity, # and service activities. Expressions of student opinion concerning academic programs and teaching shall be included. 2. The dean or chairman of the school or department shall be ineligible to serve on the evaluation committee. 3. The Unit faculty members shall meet to consider the report and recowmen dations of the evaluation committee not later than 45 calendar days prioz to the completion of the Spring Semester. The report and recommendations shall be distributed to the Unit faculty members not later than ore veek prior to the meeting. The voting faculty members of the Unit shali vote by secret ballot whether or not tc accept the evaluation committee’s report and recommendations. Acceptance shall require <2 majority of the voting faculty members of the Unit. The report end recommendations, whether accepted or not, snd the vote of the Unit shall be submitted to ee -6- prior to the completion of the spring semester. Retenticn of Unit Administrator 1. The voting faculty members in a Unit meeting chaired by the Chair of the Unit Personnel Committee with the Unit administrator excluded fiom the meeting, shall vote by secret baliot on the effectiveness of the Unit administrator during September of that administrator's fourth year of appointment and every fourth year thereafter. The Personne) Committee Chair shall convey to the Unit Administrator in writing the results of the vote immediateiy folioving the meeting. A vote of one more than half of the voting faculty, 2xcluding the Unit Administxator. shall be required to recommend the cntinuaticn of the Unit Administxator. Failure to achieve that majority shall constitute a de facto recommendacioy that a new administrative official be selected. 2. The balloting shall be conducted by the personnel committee of the Unit who shall distribute, colisct, and count the baiiots, Absentee ballots shall be made available. 5. The results of the balloting shall be announced by the personne] com- mittee to the voting faculty members before adjournment, and siial® he submitted by the personnel committee to the next ~ ‘highest-. ad- ministrative official. The operaticn of the Code of Bast Caroizia University shall he according to the most recent edition of Roberi's Rules ct Order. The Code of East Carolina University sual] be subject to The Code of the Board of Governors, University or North Carolina and all other applicable provisions established ty the Board of Governeis of the University of Nerth Caroline. In addition to insuriny the establishment of a council i, or senate, the Chancellor shali insure the establishment of appropriate procedures within the institution to provide members of the faculty the means to give advice with respect to questions of academic policy institutional governance, with particular emphasis upon matters of curriculu™ ! degree requirements, instructional standards and grading criteria. the procedures for giving advice may be through the council or senate, standing or special committees or other consultetive means. Revised Charge of the STUDENT SCHOLARSHIPS, FELLOWSHIPS AND FINANCIAL AID 11/11/80 COMMITTEE Student Scholarships, Fellowships and Financial Aid Committee & faculty members, 2 student members, one appointed by the SGA, the other elected by the committee from a recommendation made by the Director of Financial Aid, and ex officio: Vice Chancellor for Academic Affairs or his appointed representative, Director of Financial Aid, Director of Admissions, Chair of the Athletic Committee, Danforth and Woodrow Wilson Representatives. Quorum: 5 faculty members exclusive of ex officio. A. The Student Scholarships, Fellowships and Financial Aid Committee make recommendations to the Faculty Senate, the Director of Financial Aid, the Director of Admissions and/or other offices as to policy considerations in the granting of scholarships, fellowships, and all student financial aid programs administered by the University. The Committee keeps up to-date information on scholarships and fellowships available to students. The Committee serves as the University Appeals Board in all student financial aid matters and reviews periodically the overall operation of the student financial aid office. B & C. The Committee reports to the Faculty Senate at least once a year. D. The Committee is empowered to render decisions in appeals made to it concerning financial aid. In matters of appeals the Committee's decision shall be final.