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1994 Conference Expenses
Eureka Springs, AR
12/5/94
BUDGETED ACTUAL DESCRIPTION
Income
$10,500.00 10,658.00 Registration (55 @ $175, 2 @ $205, specials)
630.00 1,364.50 Extra meal and bus tickets (10 * $63)
$11,130.00 $12,022.50
ExpensesHotel
$1,131.00 $1,334.47 Wednesday dinner Hotel (69)
488.00 488.00 Thursday Dinner Shepherd (65)
606.00 742.41 Friday Lunch Hotel (68)
561.00 560.87 Saturday lunch Hotel (62)
1,306.00 1,325.11 Saturday banquet Hotel (60)
230.00 304.02 Coke breaks (5)
75.00 0 Cash bar
0 4.50 FAX from hotel
ExpensesOther
390.00 390.00 Plane fare ($384 for Parker; $6 Biles)
230.00 241.77 Car rental/ gasoline
193.00 184.91 Sumner Award
1,950.00 1,716.70 Buses in Eureka Springs & Branson
660.00 605.00 UNC Continuing Education fee
50.00 20.07 UNC Continuing Education supplies /phone
2,800.00 2,023.29 Brochure printing and mailing
0 48.50 Photos for brochure
200.00 270.93 Printing (memos, handouts, etc.)
252.00 124.00 Parker & Biles per diem (hotel rooms comped)
0 20.88 Mileage to and from RDU airport
30.00 30.00 Anna Lee Clark (speaker)
187.00 205.20 Kathi Ellis mileage (speaker)
0 46.45 Dinner meeting w/keynote speaker
0 68.94 Keynote speaker rental car/gasoline
68.00 68.51 Keynote speaker hotel room
$11,407.00 $10,824.53 Total Expenses
($277.00) $1,197.97 Net profit (loss)
Outdoor Drama Conference FIRST CLASS
UNC Division of Continuing Education U.S. Postage
PAD BOX.3 392 PAID
Chapel Hill, NC 27515-3392 Permit No. 177
(919) 962-3345 Chapel Hill, NC 27599-1110
32nd Annual Conference on Outdoor Drama
32nd
National Conference
on Outdoor Drama
October 26-29, 1994
urcka springs
ARKANSAS
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The Great Passion Play
The Institute
of Outdoor Drama
The University of North Carolina at Chapel Hill
1994 NATIONAL CONFERENCE ON OUTDOOR DRAMA
Sponsored by the Institute of Outdoor Drama of The University of North Carolina at Chapel Hill, this 32nd annual meeting
brings together professional managers, directors, playwrights, promoters, designers, and composers, as well as representatives
from communities planning new outdoor dramas, for workshops, tours, and open discussion on topics relating to the
writing, production, and management of outdoor historical drama in America.
Conterence participants will see a performance ot The Shepherd ot the Hills,
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have dinner on the grounds and talk with administrative andl artistic staff members.
The keynote speaker will be William
Ivey Long, one of the nation's most highly
regarded and successful costume
designers, who has received Broadway's
top honors (including two Tony Awards,
the Drama Desk, Outer Critics Circle
and Maharam Awards), Canada's Dora
Award, and who maintains a lifelong
involvement and passion for outdoor
historical drama.
There will be tours of the 4,100-seat Great
Passion Play Amphitheatre, which features
the 500-foot wide and 400-foot deep
ena nal set, and a special demonstration
of the unique fly system used during the
scene of Christ's ascension.
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On Friday, a performance of the The Great Passion
Play will cap off a tull day of activities.
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Eureka Springs, with its turn of the century gaslight charm,
pastel colors and gingerbread trim, boasts some of the
country's most distinctive Victorian homes scattered
throughout its picturesque historic district.
EUREKA SPRINGS, ARKANSAS - HOME OF THE GREAT PASSION PLAY
Tucked away in the Ozark Mountains, Eureka Springs is a quaint Victorian village of 1,900 residents made famous in the
1800's as a popular resort and health spa. Its narrow, winding streets, hand-cut limestone walls, and elegant "gingerbread-
trimmed" homes dot the steep hillsides and make up the largest collection of Victorian architecture in the central United
States. The entire downtown district of shops and galleries featuring Ozark arts and crafts has been carefully preserved
through the years and today is listed on the National Register of Historic Places in America.
TUESDAY, OCTOBER 25
Selecting the story, finding, negotiating and working
with the authors.
SEMINAR LEADER: Rusty Mundell, playwright, Blue
Jacket, Xenia, OH
ParTiciPANTS: Frank Brink, playwright, Cry of the
Wild Ram, Kodiak, AK; Tom DeTitta, playwright, The
Reach of Song, Hiawassee, GA; Michael Rasbury,
composer, Blue Jacket, Xenia, OH
Identifying the site, amphitheatre design/construc-
tion and options for staff housing.
SEMINAR LEADER: David Weiss, theatre consultant,
Charlottesville, VA
PARTICIPANT: Rusty Mundell, playwright, Blue Jacket,
Xenia, OH
WEDNESDAY, OCTOBER 26
Organizing a fundraising campaign for capital, op-
erational and endowment support.
SEMINAR LEADER: William E. Jones, president,
W. Ellery Jones and Associates, Cincinnati, OH
ParTICIPANT: David Bundy, director of development,
The Lost Colony, Manteo, NC
Staff responsibilities, hiring timetables, the paid vs.
volunteer cast, and auditions.
SEMINAR LEADER: Christopher Parsons, director, Song
of Liberty, Kenansville, NC
ParTICIPANTS: David Mills, managing director, Viva
E/ Paso!, El Paso, TX; Barbara Polly, chair, Lonesome
Pine Arts and Crafts, Big Stone Gap, VA
An opportunity to pose specific questions on issues
involved in the planning and development of new
outdoor dramas.
SEMINAR LEADER: David Weiss, theatre consultant,
Charlottesville, VA
ParTICIPANTS: Frank Brink, playwright, Cry of the
Wild Ram, Kodiak, AK; David Bundy, director of
development, The Lost Colony, Manteo, NC; Tom
DeTitta, playwright, The Reach of Song, Hiawassee,
GA; William E. Jones, president, W. Ellery Jones and
Associates, Cincinnati, OH; David Mills, managing
director, Viva El Paso!, El Paso, TX; Rusty Mundell,
playwright, Blue Jacket, Xenia, OH; Christopher
Parsons, director, Song of Liberty, Kenansville, NC;
Barbara Polly, chair, Lonesome Pine Arts and Crafts,
Big Stone Gap, VA; Michael Rasbury, composer, Blue
Jacket, Xenia, OH
Company reps from dramas across the U.S. summa-
rize the year�?Ts production activities and season at-
tendance.
Moberator: Scott J. Parker, director, Institute of
Outdoor Drama, Chapel Hill, NC
Host: H.N. �?oKelly�?� Bazemore, vice president for
sales, Progress Press, Roanoke, VA
MASTER OF CEREMONIES: JOn Summerton, general man-
ager, The Lost Colony, Manteo, NC
�?oCostuming the Hysterteat Historical Outdoor
Drama: Aesthetic and Practical Issues in Design�?�
The challenges of creating authentic yet theatrical
costumes and the working relationship between the
artistic director and the costume designer.
PARTICIPANTS: Gail Argetsinger, costume designer,
The Hill Cumorah Pageant, Palmyra, NY; Jerry
Argetsinger, director, The Hill Cumorah Pageant,
Palmyra, NY
THURSDAY, OCTOBER 27
A walking tour of the 4,100-seat amphitheatre which
includes one of the largest multi-level stages in the
country, administrative offices, complex of galleries,
museums, gift shops, and array of recreated Biblical
structures located throughout the 600-acre site.
Host: The Great Passion Play
Question-and-answer session exploring management
policies and practices of the country�?Ts largest pas-
sion plays, which draws nearly 300,000 people an-
nually.
Moberator: Robert Foster, chief executive officer,
The Great Passion Play, Eureka Springs, AR
A guided tour of the 1,800-seat amphitheatre, home
of The Shepherd of ithe Hills outdoor drama; will also
include backstage areas and the computerized box
office.
Operating The Shepherd of the Hills
Question-and-answer session exploring management
policies and practices of this historical outdoor drama
which operates on a seven-month season.
MooperATor: Doug Sullivan, general manager, The
Shepherd of the Hiils, Branson, MO
Questions-and-answers about the production of the
drama.
Moperator: Keith Thurman, director, The Shepherd
of the Hills, Branson, MO
__ FRIDAY, {OCTOBER 28 _
Line item allocation and the budgeting process.
Moperator: Barry Hipps, general manager, Unto
These Hills, Cherokee, NC
PARTICIPANTS: Patty Bryant, president, �?oTEXAS,�?�
Canyon, TX; J. William Wolf, general manager, Song
of Liberty, Kenansville, NC
Ways of complying with the �?oreasonable accommo-
dation�?� provisions of the Americans with Disabili-
ties Act, and the budgetary and ethical concerns in-
volved.
Moberator: Kathi Ellis, ADA consultant, Louisville, KY
MASTER OF CEREMONIES: Ken Smith, vice-president of
production, The Great Passion Play, Eureka Springs,
AR
FEATURED SPEAKER: Anna Lee Clark, native of Eureka
Springs, who will talk about the history of this unique
Ozark Mountain community.
Once called �?oa Victorian national treasure�?� by Time
magazine, Eureka Springs has been transformed from
an international spa known for its healing waters into
a busy resort community whose 125 gift shops in
the famed historic district specialize in local crafts.
Host: The Great Passion Play
Questions-and-answers with members of the com-
pany about the production of the drama.
Moberator: David Bland, director, The Great Passion
Play, Eureka Springs, AR
SATURDAY, OCTOBER 29
Survival strategies for companies in financial distress.
MopeRaAtorR: Marion Waggoner, producer/artistic
director, Tecumseh!, Chillicothe, OH
ParTICIPANTS: Curtis Smalling, general manager, Horn
in the West, Boone, NC; Tedi Vaughn, general man-
ager, Jenny Wiley Drama Association, Prestonsburg, KY
Does the public expect unreasonable business polli-
cies from religious dramas, and do they get them?
Mopberator: Guido della Vecchia, producer, The
Black Hills Passion Play, Spearfish, SD
PARTICIPANTS: Robert Foster, chief executive officer, The
Great Passion Play, Eureka Springs, AR; Ted Oliver,
marketing director, The Promise, Glen Rose, TX
Company reps are encouraged to bring examples of
PSA and promotional tapes (TV and radio) to be
showcased and discussed.
Mobperator: David Elkinton, executive director,
Prickett�?Ts Fort, Fairmont, WV
Give-and-take dialogue on issues of concern.
Mopberator: Bob West, executive producer, The
Legend of Daniel Boone, Harrodsburg, KY
Host: Jerry Coffelt, president, and Stan Mathes,
national sales manager, Easy Computer Systems,
Branson, MO
MASTER OF CEREMONIES: Barbara Polly, chair, Lone-
some Pine Arts and Crafts, Big Stone Gap, VA
PAUL GREEN SEMINARS KeyNoTE Appress: William Ivey
Long, costume designer, New York, NY
PRESENTATION OF THE MARK R. SUMNER
AWARD
Cash Bar
Registration & Travel Information
$175 per person includes all conference sessions, 2
lunches, 3 dinners, plus 1 lunch and 1 dinner compli-
ments of The Great Passion Play, in-town and Branson,
MO transportation, tours, and special events. Registra-
tion must be postmarked no later than Friday, October
14, 1994.
The IRS allows tax deductions for education expenses,
including registration fees, costs of travel, meals and
lodging, to maintain or improve skills required in your
employment or business.
Call Amy Preble, UNC Division of Continuing Educa-
tion, (919) 962-3345 or (800) 845-8640; FAX number:
(919) 962-2061. VISA or MasterCard required for phone
or FAX registration.
There is a $30.00 late fee for all registrations postmarked
after Friday, October 14, 1994, or made by phone or
FAX after Tuesday, October 18, 1994.
Extra meal tickets for guests not attending conference
sessions should be ordered in advance, or may be pur-
chased at the conference desk. Please indicate on con-
ference registration form if you have special dietary
needs.
Full refunds will be made for cancellations received by
Tuesday, October 18, 1994. After that date a $25.00
administrative fee will be deducted. No refunds can be
made after Friday, October 21, 1994. Refunds cannot
be given for meals. Notification of cancellation must
be in writing.
The Fayetteville, AR airport is served by American Eagle,
Atlantic Southeast, Northwest Air Link, Trans World Ex-
press, and USAir Express.
To arrange transportation, call the Inn of the Ozarks at
(800) 552-3785 when making room accommodations
there. Driving time from the airport to Eureka Springs,
AR is approximately one hour.
Individuals with disabilities should notify the Institute
office if they require any special accommodations in
order to participate in this conference.
Tuesday, 3:00-5:00 pm.
Wednesday, 1:00-3:00 pm.
CONFERENCE REGISTRATION FORM
Complete a separate form for each person registering
Name
Social Security #
Affiliation
FIRST
Daytime Phone
Address
FAX
Name as it is to appear on name tag:
FIRST
) Special dietary needs:
$175.00 Registration fee (includes all conference sessions, 2
lunches, 3 dinners, plus 1 lunch and 1 dinner, compliments of The Great Card Number
PAYMENT: Q) Check L) Money Order
QO) VISA OY MC Exp. date
2assion Play, in-town and Branson, MO transportation, tours, and special
events)
Late registration fee (after October 14)
Extra Wednesday dinner
Extra Thursday dinner
Extra Friday lunch
Extra Saturday lunch
Extra Saturday banquet
Total enclosed
Cardholder�?Ts Name
$30.00
Cardholder�?Ts Signature
$17.50 each
UNC-CH Division of Continuing Education
$7.50 each Outdoor Drama Conference
oak cial UNC Continuing Education
$9.50 each PO. Box 3392
$9.50 each Chapel Hill, NC 27515-3392
(919) 962-3345
$19.00 each (800) 845-8640
Fax (919) 962-2061 Code: B-537
INN OF THE OZARKS REGISTRATION FORM
Outdoor Drama Conference ¢ October 25-29, 1994
Complete this form and send with payment or
credit card information.
Call 1-800-552-3785
Be sure to identify yourself as an |OD conference
participant.
Guaranteed reservations are required, either with
credit card or by pre-payment of one night's lodg-
ing plus tax.
Reservations must be received no later than
Wednesday, October 12, 1994.
Single $62.00 plus tax (10.5%)
Double $68.00 plus tax (10.5%)
Name
FIRST
Address
Daytime Phone
Arriving Departing
Number of adults in party
PAYMENT: QO Check
O) Credit Card - Type Exp. Date
Card Number
Cardholder�?Ts Name
Cardholder�?Ts Signature
Inn of the Ozarks
P.O. Box 431
Eureka Springs, AR 72632
ost for the National Conference
will be the Elna M. Smith Found-
ation, producer of The Great Passion
Play, which is celebrating its 27th
season this year. The play, written
by Tom Jones and revised by Don
Berrigan, dramatizes the life, death,
resurrection and ascension of Jesus
Christ. It is performed by a cast of
250 people (and assorted camels,
doves, donkeys, horses, and sheep),
On a massive permanent set
replicating New Jerusalem, all of
which is underscored by original
music performed by the National
Philharmonic Orchestra of London.
The Great Passion Play has now
been seen by more than 5 million
people since its inception in 1968,
and...offers..more..than..1390
performances a season, stretching
from April through October.
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rt
Conference participants will have
an opportunity not only to see one
of the final performances of the 1994
season, but also to meet with the
management and artistic staff of the
drama, and to tour production
facilities and the complex of
galleries, museums, gift shops and
array of recreated biblical structures
located throughout the 600-acre site.
