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Institute of Outdoor Drama : The University of North Carol:
(919) 962-1328
THE UNIVERSITY OF NORTH CAROLINA
AT
CHAPEL HILL
August 13, 1991 CB# 3240, NCNB Plaza
Chapel Hill, N.C. 27899-324
Ms. Pat Manigold
Group Reservations
MY OLD KENTUCKY DINNER TRAIN
PO BX 279
Bardstown, KY 40004
Dear Pat:
Enclosed please find the signed contract for our excursion on
MY OLD KENTUCKY DINNER TRAIN on Friday, October 25, 1991.
As you know, we would like to reserve all 64 seats on the 007
car and another 10-15 seats on the Eisenhower car. We expect
a total of approximately 75 people.
With regard to the due date for final payment, passenger
count and meal selection, you and I had agreed on Friday,
October 18, 1991. The contract specifies October 15, 1991.
However, our deadline for conference registration is also
October 15, 1991.
Scott and I talked about what we could do to meet your
timetable for ticketing and boarding. By revising our
schedule, we can depart The Holiday Inn at 7:15pm in order
to arrive at the train station by 7:30pm.
Regarding seating, we would like to allow conference
delegates to choose their own seating upon boarding the
dining cars.
Sincerely,
Judy Via
Administrative Secretary
SCOTT FAREKER/JIUDY VIA TOUR: 8:15FM EVENING EXCURSION
INST. QUTDOOR DRAMA DATE: 10/25/91 FRIDAY ,
CBHSL4O, 201 NCNE FLAZA
CHAPEL HILL DEFT: 815FM BARDSTOWN
NC 27599 ARYL: 1O13FM BARDSTOWN
RESOURCE: MY OLD EY DINNER TRN
SETUP BYs JACKIE MOUSER
PRICE
EACH
RICOO?7 ADULT TICKET (3S)? 39..93 1,398.25
EISENH ADULT TICKET (S) 397.95 1,578.00
ACCT AMT DUE
»O0
749.06 DUE 8/25/91
749.06 DUE 9/25/91
DUEIO/1IS/91
Menu selection and passenger count are due with final payment.
Please arrive by 7:30 p.m. for boarding at 8:00 p.m.
Escart must check in at ticket office before unleading the ccach.
Signature:
Date: &/7 3
Flease/sidn and return the criginal cepy.
RJ. Corman Restaurant Corporation « P.O. Box 279 e Bardstown, KY 40004 ¢ (502) 348-7300 © Fax: (502) 348-7780
THE UNIVERSITY OF NORTH CAROLINA
AT
CHAPEL HILL
Institute of Outdoor Drama The University of North Carolina at Chapel Hill
(919) 962-1328 CB# 3240, NCNB Plaza
Chapel! Hill, N.C. 27599-3240
July 30, 1991
Ms. Pat Manigold
Group Reservations
My Old Kentucky Dinner Train
602 North Third Street
Bardstown, KY 40004
Dear Pat:
We are delighted to be able to offer delegates to the 1991 National Outdoor Drama
Conference, October 24-27, an excursion on My Old Kentucky Dinner Train during
their stay in Bardstown. Im writing now to confirm the arrangements you and I
talked about several weeks ago and ask that you draw up a contract.
We are interested in confirming the 8:15pm excursion on Friday, October 25, 1991.
We anticipate about 75 people and would like to reserve the entire RJC-007 car,
plus approximately 10-15 places on the Eisenhower car. We prefer to leave choice
of seating, wherever possible, to the conference delegates.
We understand that the signed contract and a twenty-five percent deposit are due
sixty (60) days prior to the excursion date, no later than August 26, 1991; that
a second twenty-five percent deposit is due thirty (30) days prior to the
excursion date, no later than September 26, 1991; that a guaranteed number of
passengers, balance of payment and entree selection are due ten days prior to the
excursion date, no later than October 15, 1991; that after that date, additional
places may be reserved on an as~available basis only; and that cancellations
received within thirty days of the excursion date, October 25, 1991, are subject
to forfeiture.
Pat, with regard to the final deadline for payment and confirmation of numbers:
Would it be possible to move that deadline back two days, to October 17, to give
ourselves some leeway after the conference registration,closes on October 15?
We would like to ask conference delegates to make their own selection from among
the three entrees (prime rib, game hen and baked seafood) when they pre-register
for the conference. Delegates will be provided with color-coded meal tickets
indicating choice of entree in order to facilitate meal service.
We have decided not to use a spoken narrative, but we would like to have a banjo
player stroll up and down the aisle during the last 45 minutes of the excursion.
Carlene Offutt has offered to make arrangements with a local musician. You have
indicated that it will be possible for the banjo player to move freely from one
car to the other while he is playing.
We look forward to receiving the contract from you soon. Please call me if there
are any additional details we need to discuss. Were really excited about
including My Old Kentucky Dinner Train on the program this year. Both Scott and
I expect the excursion to be a conference highlight.
Thanks for your help, Pat.
Sincerely,
Judy Via
Administrative Secretary
1991 GROUP RESERVATION INFORMATION
My Old Kentucky Dinner Train offers special pricing for
twenty-four or more people. The Dinner Train has available
one hundred people on two dining cars. The Eisenhower car
people and the RJC-007 car seats sixty.
Excursions depart from the train station at 602 North Third
Bardstown, Kentucky at 11:00 a.m., 2:00 p.m., 5:15 p.m. and
The train station waiting room is open one hour fore each
and groups are requested to arrive no less than thirty minutes pr 10
departure time. Each dining excursion lasts approximately two h
and is a thirty-five mile round-trip.
$39.95
Pricing of $44. per person includes four-course meal, excursion
tax and gratuity.
Entree selections of Choice Prime Rib, Cornish Game Hen or Seafood are
accompanied by soup du jour, Kentucky Bibb lettuce salad, steamed
vegetables, fresh bread, beverage and Kern's Kitchen Derby Pie.
Reservations are required for all excursions and a confirmation
contract containing all pertinent information will be forwarded to
The signed contract and a twenty-five per cent deposit are due si
(60) days prior to excursion date. Another twenty-five per
deposit is due thirty (30) days prior to excursion date. A guarant
number of passengers, balance of payment and entree selection are
ten days prior to your excursion date. Cancellations received wi
thirty days of excursion date are subject to forfeiture.
Please always check with us before increasing the number of peopl
your party. We will give you priority consideration on a spac
available basis. In keeping with the tradition of railroad dini
cars, each of our tables accommodates four people. Special seatins
arrangements may be requested but are not guaranteed.
S ; Ive thr rough
Special pricing and menus are available for children age
eleven. Proper apparel ranges from casual to semi-formal.
FOR RESERVATIONS CALL PAT MANIGOLD AT (502)348-111
PRICES, SCHEDULES, AND MENUS ARE SUBJ
R.J. Corman Restaurant Corporation ¢ P.O. Box 279 ¢ Bardstown, KY 40004 * (502) 348-7300 ¢ Fax: (502) 348-7780
July 19, 1991
Judy Via
CB# 3240, 201 NCNB Plaza
University of North Carolina
Chapel Hill, NC 27599
Dear Ms. Via,
Thank you so much for your interest in My Old Kentucky Dinner Train
located in historic Bardstown, Kentucky. The dinner train is a new
addition to the long list of attractions which bring people back again
and again to our beautiful little city.
We invite you to treat your guests to a return to the days of elegant
dining "on the rails" when the food, service and appointments in the
dining cars were the best offered anywhere. All this has been faith-
fully re-created on our elegant 1940's era dinner train.
Enclosed is information about our rates for group reservations. We hope
you will make a dining excursion on My Old Kentucky Dinner Train the
highlight of the special occasion you are planning. It will be an expe-
rience neither you nor your guests will ever forget.
I look forward to working with you in planning your excursion and if you
need more detailed information please feel free to contact me at the
number below.
Yours truly,
Pat {Mansel
Group Reservations
502/348-1117
502/348-7780 FAX
RJ. Corman Restaurant Corporation ¢ P.O. Box 279 © Bardstown, KY 40004 ¢ (502) 348-7300 ¢ Fax: (502) 348-7780
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�?oEISTORIC BARDSTOWN & NELSON COUNTY, KENTUCKY�?�
ee Attractions
2. My Old Kentucky Home ers
2. Amphitheater-Stephen Foster Story
3. Wickland, Home of Three Governors
4. St. Joseph Cathedral
20. Maker�?Ts Mark Distillery
21. America�?Ts Miniature Soldier Museum
22. One Room Log School House
23. Information Center
5. Spalding Hall & Oscar Getz Museum of Whiskey History 24. Holt�?Ts Campground
6. John Fitch Monument
7. Old Talbott Tavern
8. The Old Bardstown Village & Civil War Museum
Kentucky Show!
13, My Od Kentucky Dinner Train
14, The Mansion .
15, The DollCottage
16, The Oid Nelson County Jail/Jailer�?Ts Inn
17. Heaven Hill Distillery -
18, Barton Brands Distillery
19, Beam Distilieries & :
Jim Beam American Outpost
25. White Acres Campground
26. My Old Kentucky Home Campground
27. Lincoln�?Ts Birthplace, Hodgenville, KY
28. Kentucky Railway Museum
29. Nelson County Court House
Enjoy Bardstown�?Ts Historic Architecture With A Walking Tour.
, oe BELOW ARE SOME OF OUR BEAUTIFUL BUILDINGS,
sing atins ies Serer tele i * tana
4. nae «nie. age Mutr Mansion/C. 1820
® Hart-Mutr House/C. 1876 Welland Now 93 Coveraa/C. 1815
215 E. Phat ane 7 ae
© James Carothers House/C, 1860 © Nelon Publ Cealfc 1718
Ph rere LLL Ww. kee,
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© Tabet Trem a Tyens Hoe
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Walking Tour Maps Available At Information Center, Court Square
- from this, its clear that the Signed contract is not
due*to be completed until Aug. 26 . . . which is fine, except
I am concerned that we immediately reserve the space...
absoluetly lock it in*�?T�?TNOW ...-. not to kbkkk wait until
Aug. 26 -- if we wait until Aug. 26, do we run the risk of
some other group getting in ther with a signed contract before
us, and we lose the reservation?
Will Pat guarantee reservations for 75 people NOW, without a
signed contract and 25% deposit? if so, fine . .. ask her to
put that in writing. If not, will we have to move quickly to
send in (25% deposit and signed contract?
if the deadline to pre-register is Oct. 15 (conference pre-regista
that is), and the dealine to tell the train how many of which
entree we want and to guarantee the number of passengers we'll
have . . . methinks that does not leave us much of a "grace
period." That is, a day or two at the least allowed for those
whom we know will register just a bit late . .. slow mail
delivery, got lost in the shuffle, couldn't process check, all
those excuses. Can we keep the conf. pre-registration deadline
at Oct. 15 and move train deadline to Oct. 17, by which time
we will call them with the info.? otherwise, there is no leeway
time and I smell trouble.
�?o what is the result of your conversation with the dinner
train people? you had a lot of questions to pose to them -
also, we don't have any black and white photos of the
train which we BkEdkdkkd definitely need for the nl
and the brochure - brochure due to go to printer in about
a week - please ask dinner train people to help us out with
that - ask them to send 3-5 black and white photos to give
us a selection from which to chose -
veg Aa
thanks
