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SANDI NIPP

Director of Sales

BARDSTOWN
Hwy. 31 E. South & Bluegrass Pkwy. ¢ P. O. Box 520 © Bardstown, KY 40004
Phone 502/348-9253 FAX 502/348-5478
Operated by Bard Enterprises Under License
From Holiday Inns, Inc.

Hele

SCOTT PARKER

INSTITUTE OF OUTDOOR DRAMA
CB# 3240 201 NCNB CAROLINA
CHAPEL HILL, NC. 32599-3240

JULY 17, 1997
DEAR SCOTT,

IT WAS A PLEASURE TO MEET YOU AND I LOOK FORWARD TO WORKING WITH VOU TO MAKE
YOUR OCT. 24-26 CONFERENCE A SUCCESS,

AS WE DISCUSSED I HAVE BLOCKED 50 HOTEL ROOMS FOR YOUR GROUPS INDIVIDUAL RESER-
VATION FOR 3 NIGHTS STARTING OCT 24. THEY WILL BE AT THE RATE OF $40-SINGLE,
$50-DOUBLE, $55-TRIPLE AND $60-QUAD + TAX. WITH 20 OR MORE WE WILL COMPLIMENT
YOU 1 HOTEL ROOM WITH 40 ROOMS OR MORE WE WILL COMPLIMENT YOU 2. I UNDERSTAND
THAT YOU PREFER THESE TO BE SLEEPING ROOMS AND NOT OUR NORMAL HOSPITALITY ROOM.

?

WE ARE ALSO HOLDING CONVENTION ROOMS FOR YOUR GROUP. WE WILL WAIVE THE RENT ON
YOUR BANQUET ROOM, = WILL CHARGE YOU

I HAVE CONTACTED THE MUSICIAN I SPOKE TO YOU ABOUT. HER NAME IS NANCY BARKER &
SHE IS THE COORDINATOR FOR THE NELSON COUNTY ARTS PROJECT -NCAP. SHE HAS AGREED
TO DO A SHOW FOR YOU DURING YOUR RECEPTION, SHE AND HER GROUP WILL FEATURE ALL
TRADITIONAL INSTRUMENTS AND SONGS AND WOULD LIKE TO DO A SHOW THAT WOULD BE REST
IF SHE HAD YOUR GROUPS COMPLETE ATTENTION. SHE DID SAY THAT SHE WOULD ALSO DO
SOME BACKROUND MUSIC FOR THE GROUP AFTER THE FORMAL SHOW IF YOU LIKE. I FEEL
SURE THAT VOU WILL ENJOY THIS PERFORMANCE AND IT IS VERY INDECITIVE OF OUR AREA.

FOR YOUR ARRANGEMENTS ON THE RECEPTION I WILL WAIT TO HEAR FROM YOU. TI UNDER-
STAND THAT YOU MAY ACTUALLY HAVE A SPONSOR THAT WILL COMPLIMENT THAT FOR YOUR
GROUP.

THE MEAL WILL BE AS WE DISCUSSED WITH A MARINATED CHICKEN BREAST OVER COUNTRY
HAM WITH KY BIBR LETTUCE SALAD, STUFFED POTATO, SEASONAL VEGIE, DESSERT, ROLLS
AND BEVERAGE FOR $12.55 INC PER PERSON. YOU HAVE AGREED TO TAKE TICKETS FROM
YOUR GROUP TO VERIFY THE ACTUAL NUMBER OF MEALS SERVERED. WEoWDbbeREQUTRE A
DEFINITE MEAL COUNT 72 HOURS PRIOR TO YOUR BANOUFT.

AGAIN THANK YOU FOR SELECTING HOLIDAY INN OF BARDSTOWN.

TRULY,

& NIPP

DIRECTOR OF SALES BARDSTOWN
U.S. 31 E South & Bluegrass Parkway ¢ PO. Box 520 » Bardstown, KY 40004 © 502/348-9253 « FAX 502/348-5478

This Inn Owned-Operated by Bard Enterprises, Inc. under license from Holiday Inns, Inc.

Score.

Still 72 hours notice on headcounnh for meals, or can
we go wakx with 48 hours?

Her letter doesn't.mention the Saturday banquet at all.
Do you know why?

Judy

spoke with Sandy Nipp this morning (July 24)
1. she will not charge us the $50.00 set up fee.
2. they have agreed the deadline for hotel reservations
will be. Oct. TOs=-not.@6t. 9

I gave Sandi our agreement that we will want Nancy
Barker and her group - Sandi said Nancy has agreed

to work this for free as their contribution to the
Nelson County Tourism Board, etc. - I told Sandi

that while our plans were not final, we think we'll
want Nancy & group to perform in the same room as the
banquet, immediately following the meal and Sumner Award
presentation, and pkbkk probably not perform at the social
hour following - I also asked Sandi to ask Nancy to

send bio. info. and photos to us Because of heavy work

demands, Sandi will ask Nancy to do that in 2 weeks - scott

so, unless I've missed something, our letter and Sandi's

should be in agreement - I told Sandi we would be sending

our letter today, for her to look over it, and if she
is in agreement, to sign it, and send it back to us
together with their formal contract -

I also told, Sandi she would probably be dealing with
you from here on out, and the division of our
responsibilities -

so, unless I've missed something, we should be up and
rolling on this -

thanks