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Society of Colonial Wars in the State of North Carolina, 1936-2011, undated

(Manuscript Collection #859)

Descriptive Summary Click here to collapse or expand the contents in this section of the finding aid

Title: Society of Colonial Wars in the State of North Carolina
Creators: Flowers, John Baxton III
Sparrow, W. Keats (Wendall Keats), 1942-2009
Repository: ECU Manuscript Collection
Languages: English
Abstract: Records (1936-2011) including correspondence, historical writings, letterhead, address lists, membership applications, minutes, financial records, brochures, pamphlets, periodicals and yearbooks of the North Carolina Chapter and The Gazette of the General Society of Colonial Wars, the Society of the Daughters of Colonial Wars in the State of North Carolina yearbooks and the by-laws and yearbooks of the General Society of Colonial Wars.
Extent: 5.901 Cubic feet, 17 boxes.

Administrative Information Click here to collapse or expand the contents in this section of the finding aid

Accessions Information

May 15, 2002, (unprocessed), 1 container, 0.25 cubic feet; Records (1967-2001) including correspondence, historical writings, letterhead, address lists, brochures, pamphlets, periodicals, including "The Gazette of the General Society of Colonial Wars," 1975, 1982-2000 and yearbooks, including the Society of the Daughters of Colonial Wars in the State of North Carolina, 1986-1989, and the By-Laws and Yearbook of the General Society of Colonial Wars, 1967, 1987-1988, 1995-1999. Donor: John Baxton Flowers, III.

November 9, 2002, (unprocessed addition 1), 1 item; Newsletter (Fall 2002) The Tarheel Warrior: The Society of Colonial Wars in the State of North Carolina. Donor: Sparrow, W. Keats

January 7, 2003, (unprocessed addition 2), Membership ledger (1972-1999) 224 pp. used. Donor: Phillips, Henry A., Governor

January 14, 2003, (unprocessed addition 3), 122 items; Records (1951-2001) including "Commemorative Roster (draft)," compiled by John B. Flowers, III; correspondence, minutes; minutes of the General Council, "The Gazette" (of the General Council of Colonial Wars), including manuscript and printed materials. Donor: Flowers, John Baxton, III, Historian, NC Society of Colonial Wars

June 9, 2003, (unprocessed addition 4), 199 items; Governor’ s and Secretary’ s Correspondence (1985-2003) with Wendell Keats Sparrow, including newsletters and printed materials. (199 pp.) Original and photocopy typescript. Donor: Dr. W. Keats Sparrow

September 19, 2003, (unprocessed addition 5), 8 items; The Gazette (Fall 2003) v.39, no. 4, published by General Society of Colonial Wars. Donor: Dr. W. Keats Sparrow

April 26, 2004, (unprocessed addition 6), 1 item, 0.003 cubic feet; The Gazette (Spring 2004) v. 40, no. 2, published by General Society of Colonial Wars. Rec?d. 3/30/2004. Donor: Dr. W. Keats Sparrow.

October 7, 2004, (unprocessed addition 7), 5 items, 0.1 cubic feet; The Gazette (Winter 2004) v. 40, no. 1, published by General Society of Colonial Wars. (8 p.); The Tarheel Warrior (Summer 2004) (4 p.); Fall Court invitation (10/10/2004) (2 p.); Yearbook General Society of Colonial Wars 2002-2003, Portsmouth, RI 2 vols. (285 p.) Rec?d. 9/23/2004. Donor: Dr. W. Keats Sparrow.

September 7, 2005, (unprocessed addition 8), 8 items, 0.25 cubic feet; Collection (1995-2005) if printed materials, including The Gazette v. 32, n. 3, v. 37, n. 4, v. 41, no. 2-3, Fall 1996, Fall 2001, Spring-Summer 2005, published by General Society of Colonial Wars (24 p.); The Tarheel Warrior (Winter 2005) (3 p.); Spring Court invitation (4/30/2005) (2 p.); Yearbook General Society of Colonial Wars 1995, New Orleans, LA. 1 vol. (43 p.); Society of Colonial Wars in the State of North Carolina 50th Anniversary Commemorative Roster, 4/14/2001 (63 p.) Rec?d. 6/20/2005. Donor: Dr. W. Keats Sparrow.

October 19, 2005, (unprocessed addition 9), 1 item, 0.03 cubic feet; By Laws and Yearbook General Society of Colonial Wars 2004 (6/1/2005) Portsmouth, RI v. 56, n. 1. Printed material. Rec?d. 10/14/2005. Donor: Dr. W. Keats Sparrow.

February 10, 2006, (unprocessed addition 10), 1 item, 0.003 cubic feet; The Gazette (2005) v. 41, n. 4, Fall 2005, the newsletter of the General Society of Colonial Wars, Baltimore, MD. Rec'd 11/2/2005. Donor: Dr. W. Keats Sparrow.

July 7, 2006, (unprocessed addition 11), 200 items, 1.0 cubic feet; Records (1936-1948, 1974-2000) including completed and approved membership applications of living and deceased members numbers 1 - 159. Donor: Society of Colonial Wars in the State of North Carolina.

July 7, 2006, (unprocessed addition 12), 1 item, 0.001 cubic feet; The Gazette (2006) v. 42, n. 2, Spring 2006, the newsletter of the General Society of Colonial Wars, Baltimore, MD. Rec?d. 4/13/2006. Donor: Dr. W. Keats Sparrow.

August 22, 2006, (unprocessed addition 13), 4 items, 0.025 cubic feet; Collection (2003-2006) including rosters, programs, yearbook and the newsletter of the General Society of Colonial Wars, Baltimore, MD, The Gazette (2006) v. 42, n. 3, Spring 2006. Rec?d. 7/24/2006. Donor: Dr. W. Keats Sparrow.

August 3, 2007, (unprocessed addition 14), 6 items, 0.03 cubic feet; Collection (1998, 2007) including Yearbook General Society of Colonial Wars 1998, Vol. 49, No. 1 (1/19/1999), New Orleans, LA: Publications of the General Society of Colonial Wars ©1999; also The Gazette, v. 42, nos. 1 & 4, Winter, Fall 2006; v. 43, nos. 1-2, Winter-Spring 2007, newsletters of the General Society of Colonial Wars, Baltimore, MD; and circular letter. Rec?d. 5/23/2007. Donor: Dr. W. Keats Sparrow.

October 26, 2007, (unprocessed addition 15), 1 item, 0.003 cubic feet; Collection (2007) including The Gazette Containing the Freshest Advices (Summer 2007), Vol. 43, no. 2. Published in Baltimore, MD General Society of Colonial Wars 2007. Periodical. Rec?d. 8/21/2007. Donor: Dr. W. Keats Sparrow.

March 25, 2009, (unprocessed addition 16), 162 items, 0.002 cubic feet; Application for Membership & Supporting documents, Nos. 18-163 (1950-2000, undated) Printed forms. Photocopies. See preliminary inventory. Recd. 12/11/2008. Donor: Dr. W. Keats Sparrow.

March 31, 2009, (unprocessed addition 17), 1 item, 0.002 cubic feet; Minutes of the Council Meeting (9/4/2008) North Carolina Department of Archives and History Building, Raleigh, North Carolina. Photocopy typescript. See preliminary inventory. Recd. 12/16/2008. Donor: Dr. W. Keats Sparrow.

April 8, 2009, (unprocessed addition 18), 102 items, 0.25 cubic feet; Records (1967-2004) including annual reports, archives at East Carolina University, By Laws and Yearbook, Commemorative Roster, Constitution and Roster, Council Meetings, Dues, Membership Program, Outings, Officers Elections, Speakers, Tarheel Warrior Newsletters & Secretary-Treasurer Robertson L. Miller?s files. See preliminary inventory. Recd. 3/24/2009. Donor: Dr. W. Keats Sparrow.

June 18, 2010, (unprocessed addition 19), 385 items, 0.95 cubic feet; Records (1993-2008, undated) including Board of Trustees files, correspondence, membership files, tours, grants & historic markers files, & printed materials. See preliminary inventory. Recd. 9/28/2009. Donor: Dr. W. Keats Sparrow.

August 5, 2011, (unprocessed addition 20), 0.50 cubic feet; Records (1985-2007) including minutes, correspondence, applications for membership and financial documents. Donor: David R. White, Governor, Society of Colonial Wars in the State of North Carolina.

August 18, 2011, (unprocessed addition 21), 1.0 cubic feet; Records (1943-1996) include materials relating to the General Society and to the North Carolina Society. General Society materials include the constitutions and by-laws, muster rolls, directories and minutes, yearbooks, Updates to A Second Supplement to the 1922 Index of Ancestors and Roll of Members, The Gazette, programs for meetings and various manuals related to ceremonies, regulations for the wearing of insignia, and the responsibilities of state society officers. Also found here are some historical publications, constitutions and by-laws, and rosters for New York, Ohio, Texas, California, South Carolina, Georgia, the District of Columbia, Rhode Island and Pennsylvania. North Carolina Society records include files (1949-1994) of correspondence, financial records, membership lists, agendas, minutes and lists of officers. A lot of the correspondence was written by people who were secretary-treasurer through the years such as William H. Dartt, Kendrick Van Pelt, William Ashe Bason, Luther T. Hartsell III, Thomas D. Parker and William A. Parker. Donor: Elizabeth H. Sparrow.

December 12, 2012, (unprocessed addition 22), 1.25 cubic feet; Records (1967, 1992, 1995, and 2002-2011) include materials relating mainly to the North Carolina Society but also including some yearbooks and newsletters (The Gazette) of the General Society and some publications such as Society of Colonial Wars 1892-1992 and a CD of the Society of Colonial Wars Index of Ancestors and Roll of Members for 2007. The bulk of the material pertains to the term of Society of Colonial Wars in the State of North Carolina Governor W. Keats Sparrow. He was elected for the 2008-2010 term, but he died on November 11, 2009, and his term was completed by John B. Flowers III. Included are correspondence, revised constitution and bylaws, financial records, documents related to the Spring and Fall Court meetings and to history-related projects, rosters, application and recruiting materials, and the newsletter Tar Heel Warrior. Donor: John Baxton Flowers III

Access Restrictions

No restrictions

Copyright Notice

Literary rights to specific documents are retained by the authors or their descendants in accordance with U.S. copyright law.

Preferred Citation

Society of Colonial Wars in the State of North Carolina (#859), East Carolina Manuscript Collection, J. Y. Joyner Library, East Carolina University, Greenville, North Carolina, USA.

Acquisition Information

  • Gift of John Baxton Flowers III
  • Gift of Dr. W. Keats Sparrow
  • Gift of Henry A. Phillips
  • Gift of the Society of Colonial Wars in the State of North Carolina
  • Gift of David R. White
  • Gift of Elizabeth H. Sparrow

Processing Information

  • Encoded by Apex Data Services


Preliminary Inventory Click here to collapse or expand the contents in this section of the finding aid

Below is material taken from a preliminary inventory and represents content from the collection that is unprocessed.

  • Box 6#0859.6
    • Folder d#0859.6.d
      The Gazette Containing the Freshest Advices (Summer 2007) Vol. 43, No. 2. Published in Baltimore, MD, General Society of Colonial Wars 2007. Periodical. 1 item. 7 p.
    • Folder e#0859.6.e
      Application for Membership Nos. 18-67 & Supporting Documents (1950-1972, undated) Printed forms. Photocopies. 21 items. 21 p.
    • Folder f#0859.6.f
      Application for Membership Nos. 70-89 & Supporting Documents (1973-1976) Printed forms. Photocopies. 31 items. 32 p.
    • Folder g#0859.6.g
      Application for Membership Nos. 90-109 & Supporting Documents (1976-1987) Printed forms. Photocopies. 32 items. 33 p.
    • Folder h#0859.6.h
      Application for Membership Nos. 110-129 & Supporting Documents (1987-1991) Printed forms. Photocopies. 35 items. 35 p.
    • Folder i#0859.6.i
      Application for Membership Nos. 130-149 & Supporting Documents (1993-1998, undated) Printed forms. Photocopies. 31 items. 33 p.
    • Folder j#0859.6.j
      Application for Membership Nos. 130-149 & Supporting Documents (1993-1998, undated) Printed forms. Photocopies. 31 items. 33 p.
    • Folder k#0859.6.k
      Annual Reports (1967-2002) 33 items. 118 p.
    • Folder l#0859.6.l
      Archives (2001-2002) correspondence, contracts, photographic print. 11 items. 14 p.
    • Folder m#0859.6.m
      By Laws and Yearbook (1999) Printed. Soft cover. 1 vol. 77 p.
  • Box 11#0859.11
    • Folder a#0859.11.a
      Receipts of Material donated to Special Collections, Joyner Library, ECU. 3 items. 5/3/2006
    • Folder b#0859.11.b
      State and National Numbers Assigned to Warriors. 2 items. 5/1/2006
    • Folder c#0859.11.c
      Membership lists of Warriors for 2000, 2001, 2002, 2005, 2006 and 2007. 11 items. 2000 - 2007
    • Folder d#0859.11.d
      Notice of Officers, Annual Reports, Meeting Minutes. 15 items. 2001 - 2006
    • Folder e#0859.11.e
      Certified copy (2000) of the 1985 Articles of Incorporation, photocopy of 1985 letter giving a Tax ID #, IRS information (2008) and floppy disc (2002) of forms for required Annual Reports and accompanying printouts. 5 items. 1985 - 2008
    • Folder f#0859.11.f
      Active Appications . 9 items. 2001 - 2007
    • Folder g#0859.11.g
      Correspondence, e-mails and meeting notices. 94 items. 2002 - 2003
    • Folder h#0859.11.h
      Correspondence , e-mails, notice of meetings. 75 items. 2003 - 2004
    • Folder i#0859.11.i
      The Tarheel Warrior newsletter. 5 items. 2002 - 2004
  • Box 14#0859.14
    • Folder a#0859.14.a
      Yearbooks for General Society of Colonial Wars. 6 items. 1978 - 1983
    • Folder b#0859.14.b
      Yearbooks for General Society of Colonial Wars. 6 items. 1984 - 1989
    • Folder c#0859.14.c
      Yearbooks for General Society of Colonial Wars . 4 items. 1992 - 1996
    • Folder d#0859.14.d
      Pamphlets Describing Ceremonial Rules for the General Society of Colonial Wars. 3 items. 1956 - 1967
    • Folder e#0859.14.e
      Updates to the Index of Ancestors and Roll of Members for the General Society of Colonial Wars. 12 items. 1977 - 1994
    • Folder f#0859.14.f
      "The Gazette"--publication of the General Society of Colonial Wars. 12 items. 1975 - 1987
    • Folder g#0859.14.g
      Constitution and Roster Pamphlets. 5 items. 1948 - 1990
    • Folder h#0859.14.h
      Roster Pamphlet for the State of California (1993) Chapter of the Society of Colonial Wars. 1 items. 1993
    • Folder i#0859.14.i
      "A Historical Sketch" Pamphlet on the District of Columbia chapter of the Society of Colonial Wars (1993). 1 items. 1993
    • Folder j#0859.14.j
      Constitution and Bylaws for Georgia (1977) and South Carolina (1964) chapters of the Society of Colonial Wars. 2 items. 1964, 1977
  • Box 15#0859.15
    • Folder a#0859.15.a
      "The Chronicle of the Society of Colonial Wars in the State of New York 1958-1963". 1 items. 1958 - 1963
    • Folder b#0859.15.b
      Booklets published by the Ohio chapter of the Society of Colonial Wars. 3 items. 1953, 1988, 1992
    • Folder c#0859.15.c
      Historical Publications of the Society of Colonial Wars in the Commonwealth of Pennsylvania. 2 items. 1967, 1986
    • Folder d#0859.15.d
      Historical Publications of the Society of Colonial Wars in Rhode Island and Providence Plantations. 2 items. 1959, 1976
    • Folder e#0859.15.e
      Roster and Roll of Honor (1989-1990) of the Society of Colonial Wars in the State of Texas. 1 items. 1989 - 1990

Online access to this finding aid is supported with funds created through the federal Library Services and Technology Act (LSTA). These funds come through a grant from the Institute of Museum and Library Services which is administered by the State Library of North Carolina, a division of the North Carolina Department of Cultural Resources. This grant is part of the North Carolina ECHO, Exploring Cultural Heritage Online, Digitization Grant Program.

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This is a finding aid. It is a description of archival material held in the Special Collections Division, J.Y. Joyner Library, East Carolina University. The materials described here are physically available in our reading room. None of the original documents in this collection are digitally available online at this time.
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