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Chatham Book Club Records, 1937-1985

Manuscript Collection #409

Descriptive Summary Click here to collapse or expand the contents in this section of the finding aid

Title: Chatham Book Club Records
Creator: Chatham Book Club
Repository: ECU Manuscript Collection
Languages: English
Abstract: Records of Greenville, NC book club (1937-1977), including minutes, correspondence, newsletter clippings, construction and by-laws, and two scrapbooks.
Extent: 0.6 Cubic feet.

Administrative Information Click here to collapse or expand the contents in this section of the finding aid

Accessions Information

April 29, 1980, (unprocessed), 118 items; Records of Greenville, N. C. book club (1937-1977), including minutes, correspondence, newspaper clippings, constitution and by-laws, and two scrapbooks. Donor: Officers, Chatham Book Club.

March 12, 1987, (unprocessed addition 1), 1 box, 25 items, 196 pages, 0.25 cubic feet; Minutes (1977-1983) of Greenville, North Carolina women's book club. See preliminary inventory. Loaned. Donor: Officers, Chatham Book Club.

June 26, 1987, (unprocessed addition 2), 1 box, 1 vol., 33 pages, ca. 0.35 cubic feet; Scrapbook (1969-1985) of Greenville, North Carolina women's book club, including clippings, correspondence, Easter Seals bonds, ephemera, pamphlets, photographic prints, yearbooks, etc. See preliminary inventory. Donor: Officers, Chatham Book Club.

Access Restrictions

No restrictions

Copyright Notice

Literary rights to specific documents are retained by the authors or their descendants in accordance with U.S. copyright law.

Preferred Citation

Chatham Book Club Records (#409), East Carolina Manuscript Collection, J. Y. Joyner Library, East Carolina University, Greenville, North Carolina, USA.

Acquisition Information

  • Gift of Officers, Chatham Book Club
  • Loaned by Officers, Chatham Book Club

Processing Information

  • Encoded by Apex Data Services

  • Preliminary inventory by Jonathan Dembo, 5/18/2010


Biographical / Historical Note Click here to collapse or expand the contents in this section of the finding aid

The Chatham Book Club was born on 16 April 1937 in Greenville, North Carolina. The founders - 13 young Greenville matrons -- met in the home of their sponsor, Mrs. J. B. Kittrell. Their stated aim was to promote the "Civil, social and intellectual improvement" of the members. The Chatham Book Club joined a number of already existing books clubs including the End of the Century Book Club and the Sans Souci Book Club.

The founders then elected Mrs. N. S. Beard as their first president. In addition, they elected a vice president, treasurer, secretary and librarian. In later years, the same person usually served as secretary and librarian. They also selected a Program Committee, Book Committee, and Emergency Committees. They also arranged a list of hostesses -- members who volunteered to have meetings in their homes and to provide refreshments. The Club met between once and three times per month usually from early October to late May.

They selected the Chatham Book Club name to honor William Pitt the elder, the first Earl of Chatham (15 November 1708 - 11 May 1778), the British Whig statesman who achieved his greatest fame leading Britain during the French and Indian War, 1755-1766. He later served as prime minister of from 30 July 1766 to 14 October 1768. Pitt County, North Carolina, like Pittsburgh, Pennsylvania is named for him. Chatham's second son, William Pitt the younger (28 May 1759 - 23 January 1806) also became a political leader of note becoming the youngest prime minister in British history and leading the nation during the Napoleonic Wars, 19 December 1783 - 14 March 1801and 10 May 1804 - 23 January 1806.

The members also selected a club motto: "While We Live Let Us Live to Some Purpose."

The 13 original members were Mrs. C. L. Adams, Mrs. N. S. Beard, Mrs. F. A. Bendall, Mrs. H. G. Clayton, Mrs. J. C. Lanier, Mrs. E. Lee Moore, Mrs. R. S. Neal, Mrs. E. D. Robinson, Mrs. A. C. Ruffin, Mrs. R. W. Stark, Mrs. W. S. Tyson, and Mrs. W. D. Tucker. Source: #409.3.a.

The collection consists of minutes of club meetings, including lists of members, officers, committee members & hostesses, books read, officers reports, elections & accounts of discussions.

In addition, the collection contains three scrapbooks, 1937-1985, containing club correspondence, constitutions & by-laws, photographic prints, yearbooks, clippings, information about the Greenville Arts Festivals, the End of the Century Book Club, the Woman's Club of Greenville, Sheppard Memorial Library, and other Greenville literary, arts, & social organizations. The compiler glued or stapled these items into the scrapbooks. The repository has filed additional loose correspondence and other documents separately.

Among the notable items in the scrapbooks are:

Scrapbook #409.3
  • Annual Book Club Day Program (8 April 1947) Pamphlet. 1 item. 18 p.
  • Annual Book Club Day Program (13 April 1948) Pamphlet. 1 item. 12 p.
  • Woman's Club Day Program (2 May 1950) Pamphlet. 1 item. 24 p.
  • Book Club Day Program (6 May 1952) Pamphlet. 1 item. 4 p.

Scrapbook #409.4
  • History of Greenville 1771-1974, by Wyatt L. Brown (1968) Mimeographed typescript, 1 item. 4 p.

Scrapbook #409.6
  • Dr. Robert Lee Humber Biographical Sketch (24 Oct. 1966) Typescript. 1 item. 4 p.
  • Martha Elizabeth Utterback, 1901-1966 (1966) Photocopy typescript. 1 item. 5 p. Dr. Utterback was a professor of English at East Carolina College.
  • Clarice McGhee Tucker, 1902-1965 in Memoriam (1965) Typescript. 1 item. 1 p.
  • Lila Bendall Tribute by Mildred S. Upchurch (6 Feb. 1983) Holograph. 1 item. 1 p.

List of Officers:

YEAR PRESIDENT VICE-PRES SECRETARY TREASURER / LIBRARIAN
1937-38 Mrs. N. S. Beard Mrs. H. G. Clayton Mrs. W. D. Tucker Mrs. F. A. Bendall / Mrs. J. C. Lanier
1938-39 Mrs. R. I. Neal Mrs. L. H. Bowling Mrs. A. C. Ruffin Mrs. Carl Adams
1939-40 Mrs. J. C. Lanier Mrs. W. S. Tyson Mrs. Lee Hannah Mrs. R. W. Stark
1940-41 Mrs. Rufus Stark Mrs. F. A. Bendall Mrs. L. E. Babcock Mrs. E. D. Robertson
1941-42 Mrs. L. H. Bowling Mrs. A. C. Ruffin Mrs. R. S. Beal Mrs. J. C. Lanier
1942-43 Mrs. F. A. Bendall Mrs. L. T. Shotwell Mrs. E.R. Conway Mrs. W. P. Moore
1943-44 Mrs. E. E. Forbes Mrs. W. P. Moore Mrs. F. A. Bendall Mrs. H. G. Clayton
1944-45 Mrs. W. P. Moore Mrs. C. L. Adams Mrs. C. E. Blair Mrs. W. D. Tucker
1945-46 Mrs. C. L. Adams Mrs. C. A. Bowen Mrs. R. W. Stark Mrs. L. T. Shotwell
1946-47 Mrs. S. H. Williams Mrs. W. D. Tucker Mrs. E. R. Conway Mrs. Bryant Brown
1947-48 Mrs. E. C. Blair Mrs. L. T. Shotwell Mrs. A. C. Ruffin Mrs. L. H. Bowling
1948-49 Mrs. A. C. Ruffin Mrs. J. Bryan Brown Mrs. C. L. Adams Mrs. R. W. Stark
1949-50 Mrs. Bryan Brown Mrs. W. P. Moore Mrs. N. S. Beard Mrs. J. C. Lanier
1950-51 Mrs. Carl Adams Mrs. J. C. Lanier Mrs. C. A. Bowen Mrs. L. T. Shotwell
1951-52 Mrs. L. W. Topping Mrs. F. A. Bendall Mrs. J. Bryan Brown Mrs. W. D. Tucker
1952-53 Mrs. L. H. Bowling Mrs. N. S. Beard Mrs. C. E. Blair Mrs. E. R. Conway
1953-54 Mrs. W. P. Moore Mrs. T. M. Watson Mrs. L. W. Topping Mrs. J. K. Long
1954-55 Mrs. C. A. Bowen Mrs. C. E. Blair Mrs. A. C. Ruffin Mrs. L. T. Shotwell
1955-56 Mrs. Carl Adams Mrs. N. S. Beard Mrs. J. Bryan Brown Mrs. T. M. Watson
1956-57 Mrs. F. A. Bendall Mrs. A. C. Ruffin Mrs. N. S. Beard Mrs. J. C. Lanier
1957-58 Mrs. E. C. Blair Mrs. L. W. Topping Mrs. W. P. Moore Mrs. C. a. Bowen
1958-59 Mrs. L. H. Bowling Mrs. W. D. Tucker Mrs. C. A. Bowen Mrs. E. R. Conway
1959-60 Mrs. W. P. Moore Mrs. P. B. Upchurch Mrs. J. Bryan Brown Mrs. T. M. Watson
1960-61 Mrs. A. C. Ruffin Mrs. W. D. Tucker Mrs. F. A. Bendall Mrs. L. H. Bowling
1961-62 Mrs. A. C. Ruffin Mrs. P. K. Andresen Mrs. P. B. Upchurch Mrs. C. E. Blair
1962-63 Mrs. P. B. Upchurch Mrs. F. A. Bendall Mrs. R. H. Evans Mrs. E. Lee Moore
1963-64 Dr. Elizabeth Utterback Mrs. C. A. Bowen Mrs. P. K. Andresen Mrs. L. T. Shotwell
1964-65 Mrs. R. H. Evans Mrs. W. P. Moore Mrs. E. B. Fisher Mrs. C. C. Studdert
1965-66 Mrs. P. K. Andresen Mrs. P. B. Upchurch Mrs. A. M. Mumford Mrs. E. R. Conway
1966-67 Mrs. A. M. Mumford Mrs. E. B. Fisher Mrs. A. C. Ruffin Mrs. R. H. Evans
1967-68 Mrs. R. W. Stark Mrs. C. C. Studdert Mrs. R. L. Powell Mrs. J. A. Taylor
1969-70 Mrs. Robert L. Powell Mrs. Arthur S. Alford Mrs. W. P. Moore Mrs. P. K. Andresen
1970-71 Mrs. A. S. Alford Mrs. P. K. Andresen Mrs. Joe Paulk Mrs. E. Lee Moore'
1971-72 Mrs. A. C. Ruffin Mrs. R. H. Evans Mrs. R. W. Stark Mrs. C.W. Snell
1972-73 Mrs. P. B. Upchurch Mrs. F. A. Bendall Mrs. A. M. Mumford Mrs. C. C. Studdert
1973-74 Mrs. A. H. White Mrs. A. M. Mumford Mrs. F. A. Bendall Mrs. W. P. Moore
1974-75 Mrs. C. W. Snell Mrs. P. K. Andresen Mrs. R. W. Stark Mrs. James Graham
1975-76 Mrs. R. L. Powell Mrs. P. B. Upchurch Mrs. A. C. Ruffin Mrs. E. Lee Moore
1976-77 Mrs. R. H. Evans Mrs. Carl Adams Mrs. A. S. Johnson Mrs. W. P. Moore
1977-78 Mrs. W. P. Moore Mrs. A. C. Ruffin Mrs. A. S. Johnson Mrs. C. A. Bowen
1978-79 Mrs. James Graham Mrs. Carl Adams Mrs. H. A. White Mrs. Carter Studdert
1979-80 Mrs. A. S. Johnson Mrs. R. L. Powell Mrs. H. G. Dawkins Mrs. R. W. Stark
1980-81 Mrs. A. M. Mumford Mrs. C. W. Snell Mrs. R. H. Evans Mrs. R. L. Powell
1981-82 Mrs. E. T. Vinson Mrs. A. C. Ruffin Mrs. H. A. White Mrs. C. W. Snell
1982-83 Mrs. H. g. Dawkins Mrs. H. A. White Mrs. C. W. Snell Mrs. A. M. Mumford
1983-84 Mrs. A. C. Ruffin Mrs. R. L. Powell Mrs. A. S. Johnson Mrs. Carter Studdert
1984-85 Mrs. R. L. Powell Mrs. C. W. Snell Mrs. E. T. Vinson Mrs. James Graham

Description Click here to collapse or expand the contents in this section of the finding aid

The Chatham Book Club Records, 1937-1985, undated, comprise the records of a Greenville, North Carolina women's club. The collections consists of 6 manuscript boxes amounting to 135 items and 3 scrapbooks, containing 1,706 pages and including approximately 2.20 cubic feet of manuscript materials. The collection includes correspondence, clippings, constitutions and by-laws, financial records, club histories, biographical sketches of members, photographic prints, printed materials, & scrapbooks relating to the members, activities, and organization of the Chatham Book Club. The club officers donated the collection to the repository in three separate loans between 29 April 1980 and 26 June 1987. The repository has maintained the collection in its original order, arranged in series by date of the loan.

Series I includes the minutes, correspondence, newspaper clippings, constitution and by-laws, and two scrapbooks & other records 1937-1977 (Gift of 28 April 1980)

Series II includes the minutes 1977-1983 (Gift of 12 March 1987)

Series III includes three scrapbooks, 1969-1985 (Gift of 26 June 1987)

Subject Headings Click here to collapse or expand the contents in this section of the finding aid

Preliminary Inventory Click here to collapse or expand the contents in this section of the finding aid

Below is material taken from a preliminary inventory and represents content from the collection that is unprocessed.

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Series 1:
RECORDS, 1937-1977 (GIFT OF 28 April 1980)
  • Box 1#0409.1
    • Folder a#0409.1.a
      Minutes (16 April 1937 - 14 May 1940) Holograph. Loose-leaf bound. 1 vol. 69 p. Note: Secretaries: Clarice Tucker, Mrs. A. C. Ruffin, Elise L. Moore.
    • Folder b#0409.1.b
      Minutes (1 Oct. 1940 - 11 May 1943) Holograph. Loose-leaf bound. 1 vol. 50 p. Note: Secretaries: Lyda Mae Adams, Elise L. Moore, Mrs. N. S. Beard
    • Folder c#0409.1.c
      Minutes (5 Oct. 1943 - 13 May 1947 Holograph & Typescript. Loose-leaf bound. 1 vol. 72 p. Note: Secretaries: Mrs. E. C. Blair, Mrs. Ruffin
    • Folder d#0409.1.d
      Minutes (7 Oct. 1947 - 25 May 1948) Holograph. Loose-leaf bound. 1 vol. 24 p. Note: Secretaries: Mrs. A. C. Ruffin
    • Folder e#0409.1.e
      Minutes (5 Oct. 1948 - 10 May 1949) Holograph. Loose-leaf bound. 1 vol. 18 p. Note: Secretaries ?
    • Folder f#0409.1.f
      Minutes (20 Sept. 1949 - 16 May 1950) Holograph. Loose-leaf bound. 1 vol. 22 p. Note: Secretaries: Mrs. C. A. Bauer, A. Beard
    • Folder g#0409.1.g
      Minutes (3 Oct. 1950 - 22 May 1951) Holograph. Loose-leaf bound. 1 vol. 48 p. Note: Secretaries: Maude B. Bowen
    • Folder h#0409.1.h
      Minutes (9 Oct. 1951 - 20 May 1952) Holograph & Clippings. Loose-leaf bound. 1 vol. 35 p. Note: Secretaries: Jean Brown, Elise Beard.
    • Folder i#0409.1.i
      Minutes (23 Sept. 1952 - 19 May 1953) Holograph & Typescript. Loose-leaf bound. 1 vol. 31 p. Note: Secretaries: Jean Brown, Lucy Blair.
    • Folder j#0409.1.j
      Minutes (6 Oct. 1953 - 25 May 1954) Holograph & Typescript. Loose-leaf bound. 1 vol. 39 p. Note: Secretaries: Ruth W. Topping.
    • Folder k#0409.1.k
      Minutes (2 Sept. 1954 - 24 May 1955) Holograph. Loose-leaf bound. 1 vol. 54 p. Note: Secretaries: Eleanor Ruffin
    • Folder l#0409.1.l
      Minutes (4 Oct. 1955 - 22 May 1956 Holograph. Loose-leaf bound. 1 vol. 23 p. Note: Secretaries: Mrs. J. Bryan Brown, Mrs. F. A. Bendall.
    • Folder m#0409.1.m
      Minutes & Year Book (2 Oct. 1956 - 21 May 1957) Holograph & Mimeographed typescript. Loose-leaf bound. 2 vols. & 1 letter. 47 p. Note: Secretaries: Mrs. N. S. Beard, Maude B. Brown.
    • Folder n#0409.1.n
      Minutes (1 Oct. 1957 - 27 May 1958) Holograph & Clippings. Loose-leaf bound. 1 vol. 62 p. Note: Secretaries: Elise L. Moore.
    • Folder o#0409.1.o
      Minutes (7 Oct. 1958 - 17 May 1959) Holograph & Typescript. Loose-leaf bound. 1 vol. 63 p. Note: Secretaries: Maude Bowen, Jean Brown. Some items. need conservation.
    • Folder p#0409.1.p
      Minutes (4 Oct. 1960 - 28 April 1962) Holograph. Loose-leaf bound. 1 vol. 79 p. Note: Secretaries: Lila C. Bendall, Maude Bowen, Sarah Stark.
    • Folder q#0409.1.q
      Minutes (2 Oct. 1962 - 29 April 1964) Holograph. Loose-leaf bound. 1 vol. 65 p. Note: Secretaries: Mrs. J. Bryan Brown, Mildred Evans, Christine Andresen.
    • Folder r#0409.1.r
      Minutes (6 Oct. 1964 - 18 May 1965) Holograph. Loose-leaf bound. 1 vol. 36 p. Note: Secretaries: Ruth Fisher, Christine Andresen.
    • Folder s#0409.1.s
      Minutes (5 Oct. 1965 - 3 May 1966) Holograph. Loose-leaf bound. 1 vol. 37 p. Note: Secretaries: Bidie Mumford.
  • Box 2#0409.2
    • Folder a#0409.2.a
      Minutes (4 Oct. 1966 - 9 May 1967) Holograph & Typescript. Loose-leaf bound. 1 vol. 35 p. Note: Secretaries: Eleanor Ruffin, Mary Meade Powell.
    • Folder b#0409.2.b
      Minutes 3 Oct. 1967 - 21 May 1968) Holograph. Loose-leaf bound. 1 vol. 40 p. Note: Secretaries: Mary Meade Powell.
    • Folder c#0409.2.c
      Minutes (1 Oct. 1968 - 20 May 1969) Holograph. Loose-leaf bound. 1 vol. 31 p. Note: Secretaries: Ruby Studdert.
    • Folder d#0409.2.d
      Minutes (7 Oct. 1969 - 26 May 1970) Holograph. Loose-leaf bound. 1 vol. 56 p. Note: Secretaries: Elena Lee Moore, Bidie Mumford.
    • Folder e#0409.2.e
      Minutes (6 Oct. 1970 - 18 May 1971) Holograph. Loose-leaf bound. 1 vol. 32 p. Note: Secretaries: Ruth Paulk, Sarah Stark, Lila Bendall.
    • Folder f#0409.2.f
      Minutes (5 Oct. 1971 - 9 May 1972) Holograph. Loose-leaf bound. 1 vol. 36 p. Note: Secretaries: Sarah Stark, Lila Bendall, Bet Alford.
    • Folder g#0409.2.g
      Minutes (3 Oct. 1972 - 8 May 1973) Holograph. Loose-leaf bound. 1 vol. 22 p. Note: Secretaries: Sarah Stark, Bidie Mumford.
    • Folder h#0409.2.h
      Minutes (2 Oct. 1973 - 14 May 1974) Holograph. Loose-leaf bound. 1 vol. 22 p. Note: Secretaries: Lila Bendall, Bidie Mumford, Sarah Stark.
    • Folder i#0409.2.i
      Minutes (1 Oct. 1974 - 10 May 1975) Holograph. Loose-leaf bound. 1 vol. 22 p. Note: Secretaries: Sarah Stark, Ruby Studdert, Lila Bendall, Mrs. A. C. Ruffin.
    • Folder k#0409.2.k
      Minutes (5 Oct. 1976 - 3 May 1977) Holograph. Loose-leaf bound. 1 vol. 39 p. Note: Secretaries: June Johnson.
    • Folder l#0409.2.l
      Constitution as Amended (16 Feb. 1960) Typescript. 1 item. 6 p.
    • Folder m#0409.2.m
      By-Laws as Amended (4 March 1969) Typescript. 1 item. 5 p.
    • Folder n#0409.2.n
      Newspaper Clippings (ca. 1940-1953) 35 items. 35 p.
    • Folder o#0409.2.o
      Christmas Seal Bond (ca. 1942-1945) Brochure. 1 item. 1 p. Note: $5.00.
    • Folder p#0409.2.p
      Notes (undated) Holograph & Carbon typescript. 3 items. 3 p.
    • Folder q#0409.2.q
      Letters Received (1938-1951) ALS & TLS, etc. 36 items. 67 p. Note: Includes letter from Greenville Public Schools supporting a vote for the School Tax, 27 May 1947.
    • Folder r#0409.2.r
      Twenty-Fifth Anniversary Program: History of the Chatham Book Club, 1937-1962 (1962) Holograph. 1 item. 41 p. Note: Mrs. R. H. Evans, Hostess. Loose item removed from #409.5.a
Box 3#0409.3
Chatham Book Club Scrapbook (1937-1954) including clippings, correspondence, Easter Seal bonds, ephemera, pamphlets, year books, etc. 1 item. 42 p. Note: "Presented to the Chatham Book Club for having the best attendance Book Club Day, April 23, 1940."
Box 4#0409.4
Chatham Book Club Scrapbook (1955-1976) including clippings, correspondence, Easter Seal bonds, ephemera, pamphlets, year books, etc. 1 item. 42 p. Note: "Presented to the Chatham Book Club by Mrs. E. Lee Moore, 1955."
Series 2:
MINUTES, 1977-1983 (GIFT OF 12 March 1987)
  • Box 5#0409.5
    • Folder a#0409.5.a
      Constitution as Amended (15 March 1983) Typescript. 4 items. 20 p.
    • Folder b#0409.5.b
      By-Laws as Amended (21 March 1978) Typescript. 1 item. 5 p.
    • Folder c#0409.5.c
      Letters Received (1982-1986) Holograph, TL, TLS. 14 items. 25 p.
    • Folder d#0409.5.d
      Minutes (4 Oct. 1977 - 18 April 1978) Holograph. Loose-leaf bound. 1 vol. 37 p. Note: Secretaries: June Johnson.
    • Folder e#0409.5.e
      Minutes (3 Oct. 1978 - 1 May 1979) Holograph. Loose-leaf bound. 1 vol. 24 p. Note: Helen White, June Johnson, Mildred Evans.
    • Folder f#0409.5.f
      Minutes (2 Oct. 1979 - 29 April 1980) Holograph. Loose-leaf bound. 1 vol. 31 p. Note: Secretaries: Carmen Dawkins, Rose Graham.
    • Folder g#0409.5.g
      Minutes (21 Oct. 1980 - 21 April 1981) Holograph. Loose-leaf bound. 1 vol. 17 p. Note: Secretaries: Mrs. A. S. Johnson, Mildred Evans.
    • Folder h#0409.5.h
      Minutes (6 Oct. 1981 - 3 May 1982) Holograph. Loose-leaf bound. 1 vol. 16 p. Note: Secretaries: Helen White, June Johnson.
    • Folder i#0409.5.i
      Minutes (5 Oct. 1982 - 3 May 1983) Holograph. Loose-leaf bound. 1 vol. 21 p. Note: Secretaries: Roberta D. Snell, Mrs. Albert Johnson.
Series 3:
SCRAPBOOK, 1969-1985 (GIFT OF 26 June 1987)
Box 6#0409.6
Chatham Book Club Scrapbook (1969-1985) including clippings, correspondence, Easter Seal bonds, ephemera, pamphlets, photographic prints, year books, etc. 1 item. 33 p.

Online access to this finding aid is supported with funds created through the federal Library Services and Technology Act (LSTA). These funds come through a grant from the Institute of Museum and Library Services which is administered by the State Library of North Carolina, a division of the North Carolina Department of Cultural Resources. This grant is part of the North Carolina ECHO, Exploring Cultural Heritage Online, Digitization Grant Program.

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This is a finding aid. It is a description of archival material held in the Special Collections Division, J.Y. Joyner Library, East Carolina University. The materials described here are physically available in our reading room. None of the original documents in this collection are digitally available online at this time.
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